Administrative Assistant

Minnesota, United States
Competitive Salary
Nov 17, 2020
Employment Level
Employment Type
Full Time

Carleton College is seeking an Administrative Assistant in Alumni Relations. This position is responsible for assisting with virtual and in-person reunion-related event support, registration, responding to registration questions, and supporting the overall mission of the office, which is to reconnect alumni with each other and the College and to encourage and support useful and active stewardship of all alumni. High level of comfort with autonomy required, as well as confidence in making independent decisions and in prompting staff for necessary input.


The Administrative Assistant assists with processing and tracking registrations for Carleton’s Reunion program, including updating registration software. Assists with communications about virtual and in-person events leading up to and during Reunion weekend. This position also assists with telephone and alumni relations general inbox coverage, responding to alumni and community inquiries, and routing as appropriate constituent questions or concerns to Alumni Relations staff. Responsible for coordinating wrap-up for virtual and in-person events related to Reunion. The Administrative assistant also supports the Assistant Director for Alumni and Reunion programs with website and online event management.

The successful candidate has excellent communication skills, ability to manage multiple priorities, and strong attention to detail. Qualified candidates must be flexible and adaptable, comfortable with a diverse array of projects that require different skills and interests and may often change with each new execution or even in the middle of a project. Fluency working with a range of technological platforms including Adobe Creative Suite and Zoom. This position also requires excellent customer service skills and being comfortable answering questions and thinking on their feet.


Carleton College is an AA/EEO employer. We are committed to developing our staff to better reflect the diversity of our student body and American society. Members of underrepresented groups are strongly encouraged to apply.


This is a long term temporary, full-time (0.47 FTE), benefit eligible position with an anticipated end date of July 9, 2021. Review of applications begins immediately and will continue until a hire is complete. For more information and how to apply visit:


Carleton College is a private liberal arts residential campus with nearly 2000 students and 800 faculty and staff.  It is best known for its academic excellence and warm, welcoming campus community. Carleton is committed to attracting and retaining a high performing diverse group of faculty and staff. The area provides opportunities for both indoor and outdoor enthusiasts and exposure to a diversity of cultures, interests, and lifestyles.