HR Coordinator

General Summary/Purpose:

The CTY HR Coordinator will support the CTY HR team in its efforts to function as a proactive, strategic partner to various CTY teams and departments. Under the direction of the HR Generalist, this role will perform various tasks in the areas of payroll administration, training reporting and coordination, talent acquisition administrative support as well as providing administrative support for other various HR and CTY projects. This role requires the ability to maintain confidentiality of payroll/personnel information at all times.

Specific Duties & Responsibilities:

Talent Acquisition Coordination & Support

  • Provides operational and administrative support in a high-volume, fact paced recruiting environment.
  • Provides administrative support for pre-employment screening including reference checks, fingerprinting and other background check requirements.
  • Assist with scheduling and conducting new employee on-boarding required to obtain appropriate documentation to hire full-time and part-time casual staff.
  • Coordinates and monitors processes and compliance requirements related to posting new requisitions for casual and full-time staff. Provides proactive updates to centralized talent acquisition teams within the University and CTY and hiring managers.
  • Monitors I-9 and employment eligibility requirements for staff. Routinely runs reports to identify expiring employment eligibility documents to proactively mitigate and maintain compliance. Facilitating and advising managers on the visa employment process.
  • Coordinating the onboarding process which includes sending “Welcome” emails and offer letters; collecting employee information required for SAP and EEO requirements; and serving as a primary point of contact for the employee to provide guidance throughout the initial introductory period for full-time and casual staff.

Performance Management

  • Coordinates reporting and administrative efforts related to the Performance Management process including goal setting, 120-day, mid-year and annual reviews

FMLA Administration

  • Coordinates the FMLA and STD/LTD process for CTY employees requiring leave. Provides guidance to staff on FMLA and other leaves, sends FMLA paperwork, etc.
  • Proactively communicates necessary pay and other adjustments to CTY payroll, managers and staff as applicable.
  • Determine and communicate to employees/supervisors appropriate leave usage and codes, and update staff time keeping system to reflect correct use of accrued sick or vacation, short-term disability, and/or leave without pay for all staff on family medical, and other leaves of absence.

Training Coordination & Support

  • Monitor and report on staff training and certification compliance. Ensure training and of staff members are documented according to University practice and regulatory requirements.
  • Work with third party training vendors to coordinate in-house trainings. Ensure coordination of a variety of training calendars across the Center to facilitate securing training rooms and managing other logistics required for participants to have a positive experience. Assist with registration and enrollment as needed.

Flexible Work Program Coordination & Support

  • Review requests for flexible work schedules for compliance with University policy
  • Proactively communicate changes to CTY payroll as needed included ensuring timesheets are accurately reflected
  • Provide approval notifications to managers and staff

Payroll Assistance
Assist with and serve as back up for payroll processing needs including all documentation, processing, maintenance, and reporting.

  • Provide exceptional customer service to all staff to respond to questions related to payroll and employment. Anticipate potential payroll issues and questions and take pro-active action to prevent development of problems or resolve problems.
  • Enter transactions in the SAP system in accordance with established quality and accuracy standards including but not limited to onboarding new hires, salary changes, leaves of absence, supplemental pays, other pay adjustments and terminations. Serve as initiator and approver, as appropriate.
  • Manage paper and electronic employee records consistent with record retention policies and programs
  • Other Duties

    In the absence of the HR Generalist, will answer questions and provide guidance to employees and managers pertaining to varying HR issues, such as training and development, hiring and onboarding, and FMLA compliance matters.

    Please note this job description is not designed to cover or contain a comprehensive listing of activities, duties or responsibilities that are required of the employee for this job. Duties, responsibilities and activities may change at any time with or without notice.

    Minimum Qualifications(Required):

    • High School Diploma/GED.
    • Three (3) years related experience.
    • Additional education may substitute for required experience, to the extent permitted by theJHU Equivalency Formula:30 undergraduate degree credits (semester hours) or 18 graduate degree credits may substitute for one year of experience. Additional related experience may substitute for the required education on the same basis. For jobs where equivalency is permitted, up to two years of non-related college course work may be applied towards the total minimum education/experience required for the respective job.

    Preferred Qualifications:

    Bachelor's degree in Human Resources, Business Administration, or other related field strongly preferred.

    Special Knowledge, Skills, and Abilities:

    • Knowledge of HR related laws and regulations including FMLA requirements
    • Demonstrated ability to meet deadlines and prioritize work assignments
    • Proactive and empathetic approach to customer service
    • Advanced knowledge of Microsoft Office tools including Excel and Teams
    • Comfort level and ability to communicate with staff at all levels

    ​​​​​​​Physical Requirements for the Job:

    Ability to sit in a normal seated position for extended periods of time; dexterity of hands to operate a computer keyboard, mouse pad and other office machinery; the incumbent will be required to communicate regularly via telephone and face to face with internal and external customers and must be able to exchange accurate and timely information in these settings; position also requires a degree of mobility common to working in an office environment; bending, kneeling or standing during events and presentations may be required.

    Additional Information:

    • Applicants must be authorized to work in the US.
    • All employees participating in or serving children in University programs must participate in mandatory Child Abuse Prevention online training on the appropriate conduct around children, protecting children from abuse and neglect, and reporting of known or suspected child abuse and neglect.
    • NOTE:This position is remote eligible during the pandemic as our offices are closed. However, once the SOE ends and campus reopens, this position will be expected to report to campus the Mt. Washington Campus (Baltimore, MD) on a regular basis.

    Classified Title: HR Coordinator
    Working Title: HR Coordinator ​​​​​
    Role/Level/Range: ATO 37.5/02/OE
    Starting Hourly Pay Rate Range:$17.42 - $23.95/ Commensurate with Experience
    Employee group: Full Time
    Schedule:Monday - Friday, 8:30am - 5pm / 37.5 hrs per week
    Exempt Status: Non-Exempt
    Location:02-MD:Mount Washington Campus
    Department name: 10000098-Human Resources
    Personnel area: Academic and Business Centers

    The successful candidate(s) for this position will be subject to a pre-employment background check.

    If you are interested in applying for employment with The Johns Hopkins University and require special assistance or accommodation during any part of the pre-employment process, please contact the HR Business Services Office atjhurecruitment@jhu.edu. For TTY users, call via Maryland Relay or dial 711.

    The following additional provisions may apply depending on which campus you will work. Your recruiter will advise accordingly.

    During the Influenza ("the flu") season, as a condition of employment, The Johns Hopkins Institutions require all employees who provide ongoing services to patients or work in patient care or clinical care areas to have an annual influenza vaccination or possess an approved medical or religious exception. Failure to meet this requirement may result in termination of employment.

    The pre-employment physical for positions in clinical areas, laboratories, working with research subjects, or involving community contact requires documentation of immune status against Rubella (German measles), Rubeola (Measles), Mumps, Varicella (chickenpox), Hepatitis B and documentation of having received the Tdap (Tetanus, diphtheria, pertussis) vaccination. This may include documentation of having two (2) MMR vaccines; two (2) Varicella vaccines; or antibody status to these diseases from laboratory testing. Blood tests for immunities to these diseases are ordinarily included in the pre-employment physical exam except for those employees who provide results of blood tests or immunization documentation from their own health care providers. Any vaccinations required for these diseases will be given at no cost in our Occupational Health office.

    Equal Opportunity Employer
    Note: Job Postings are updated daily and remain online until filled.

    EEO is the Law
    Learn more:
    https://www.eeoc.gov/sites/default/files/migrated_files/employers/poster_screen_reader_optimized.pdf

    Mount Washington Campus


    The successful candidate(s) for this position will be subject to a pre-employment background check.

    If you are interested in applying for employment with The Johns Hopkins University and require special assistance or accommodation during any part of the pre-employment process, please contact the HR Business Services Office at jhurecruitment@jhu.edu. For TTY users, call via Maryland Relay or dial 711.

    The following additional provisions may apply depending on which campus you will work. Your recruiter will advise accordingly.

    During the Influenza ("the flu") season, as a condition of employment, The Johns Hopkins Institutions require all employees who provide ongoing services to patients or work in patient care or clinical care areas to have an annual influenza vaccination or possess an approved medical or religious exception. Failure to meet this requirement may result in termination of employment.

    The pre-employment physical for positions in clinical areas, laboratories, working with research subjects, or involving community contact requires documentation of immune status against Rubella (German measles), Rubeola (Measles), Mumps, Varicella (chickenpox), Hepatitis B and documentation of having received the Tdap (Tetanus, diphtheria, pertussis) vaccination. This may include documentation of having two (2) MMR vaccines; two (2) Varicella vaccines; or antibody status to these diseases from laboratory testing. Blood tests for immunities to these diseases are ordinarily included in the pre-employment physical exam except for those employees who provide results of blood tests or immunization documentation from their own health care providers. Any vaccinations required for these diseases will be given at no cost in our Occupational Health office.

    Equal Opportunity Employer
    Note: Job Postings are updated daily and remain online until filled.

    EEO is the Law
    Learn more:
    https://www1.eeoc.gov/employers/upload/eeoc_self_print_poster.pdf
    Important legal information
    http://hrnt.jhu.edu/legal.cfm

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