Transcript Evaluator

Kansas, United States
Salary Not Specified
Nov 17, 2020
Employment Type
Full Time

Position Details

Position Title

Transcript Evaluator

Position Number


Position Summary

The Transcript Evaluator is responsible for complying with FERPA requirements regarding confidentiality of student information when interacting with students and parents. The position evaluates students’ transcript records in order to post accurate data to ensure complete academic records are maintained in appropriate databases.

Essential Job Functions of Position

• Post course information to transferring students’ transcript to establish complete academic record and that all academic transcripts are on file.

• Work with equivalency databases and standards to assess course information received from other institutions to identify course equivalents, verify general education requirements, and discrepancies.

• Research problems and initiate corrective action to restore accuracy.

• Post College Level Exam Program information, Advance Placement, Credit by Exam, Study Abroad and Military credits to student records as appropriate.

• Code new transfer credit articulation agreements with other institutions as approved by the faculty and Kansas Board of Regents ( KBOR ).

• Verify information received from prior learning liaison, has all university approvals and update appropriate system tables.

• Distribute and index documents into imaging program.

• Assist staff with End-of-Term grade processing and preparation for registration.

• Provide quality professional customer assistance to students, faculty, staff, etc.

• Perform office administrative support tasks. Scan and index documents.

• Cross-train with other staff in the department to learn other functions performed in the Registrar’s office to assist other areas as requested or appropriate.

• Perform additional job related duties as assigned or as appropriate.

Non-Essential Job Functions of Position

Education and Experience

• High school diploma, GED or equivalent.
• Three years’ experience working in a fast-paced office team environment completing large amounts of data entry with few to no errors while providing effective customer support.
• Experience auditing company or student records.
Preferred: A degree. Two years of work experience in a university environment and familiar with student records system and college programs/degrees.

Knowledge, Skills & Abilities

• Ability to communicate effectively and make complex decisions in accordance with established policies and procedures.
• Proven ability to interact tactfully with customers to resolve issues. Well-defined interpersonal and customer service skills in an office setting.
• Capable of multitasking and performing varied and detailed functions effectively in a fast-paced environment with frequent changes. Demonstrated attention to detail and accuracy.

Preferred: Understanding of college programs and degrees. Experience using a student information system such as Banner, PeopleSoft or Jenzabar.
Demonstrated Experience using degree audit and/or transfer credit software such as Degree Works and TES . as well as experience producing diplomas using vendor supplied or other in-house processes.
Ability to speak and understand Spanish.

Licenses, Certifications & Registrations

Additional Requirements (e.g. Physical Demands)

Campus Security Authority


Special Instructions to Applicant

The interview process may require completion of skills assessments to determine proficiency in software and skills needed to perform the essential functions of the position. If additional testing is required, the information will be provided to candidates.

Advertised Pay

$13.50 per hour

Work Schedule

Regular Business Hours


Full Time

Average Hours per Week


Months per Year






EEO Statement

Washburn is dedicated to providing a student-centered and teaching focused academic environment and a curriculum that engages the diversity of human experience across the globe. We seek candidates who are committed to Washburn’s efforts to create a climate that fosters the growth and development of a diverse student body, and we encourage applications from members of groups that have been historically underrepresented in higher education. Application materials should clearly articulate how the candidate will contribute to the University’s commitment to diversity and inclusion through their teaching, research, and/or service.

Washburn University is an EOE . Washburn University provides equal access to and opportunity in its programs, facilities, and employment without regard to race, color, religion, age, national origin, ancestry, disability, sex, sexual orientation, gender identity, genetic information, veteran status, or marital or parental status.

Posting Number


Background Check Required?


Driving History Checked?


Drug Screen Required?


Anticipated Start Date

Position End Date (if temporary)

For earliest consideration apply by


Posting Close Date

Open Until Filled?


Quick Link for Direct Access to Posting
Supplemental Questions

Required fields are indicated with an asterisk (*).

  1. * Do you have a high school diploma, GED or equivalent?
    • Yes
    • No
  2. * Do you have work experience in a higher education environment?
    • Yes, in the field I am applying for
    • Yes, but in a different field than I am applying for
    • No
  3. * How many years of experience do you have working with university/college student records?
    • 1-2 years
    • 3-4 years
    • 5-6 years
    • 6-7 years
    • more than 8 years
  4. * How many years’ of experience do you have working in a fast-paced office?
    • 0 - None
    • Less than a Year
    • 1-2 years
    • 3-4 years
    • 5-6 years
    • 7-10 years
    • more than 10 years
  5. * How many years’ of experience do you have completing large amounts of data entry?
    • 0 - None
    • Less than a Year
    • 1-2 years
    • 3-4 years
    • 5-6 years
    • 7-10 years
    • more than 10 years
  6. * Do you have experience auditing (inspecting, examining, reviewing) company or student records?
    • Yes
    • No
Documents Needed to Apply
Required Documents
  1. Resume
  2. Cover Letter
Optional Documents

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