Admin Support Associate II - Acad

Position Details

Requisition Number

S498P

Home Org Name

Electrical & Computer Engineering

Division Name

Samuel Ginn Col of Engineering

Position Title

Admin Support Associate II - Acad

Job Class Code

DA02B

Appointment Status

Full-time

Part-time FTE

Limited Term

No

Limited Term Length

Job Summary

Provides administrative and general clerical support within an academic department
with responsibility for a broad variety of office and project support duties and tasks.

Essential Functions

Essential functions to include, but not limited to:

Performs multiple duties which are a mix of administrative and clerical in nature, which may include, but are not limited to data gathering, data management, correspondence, filing, calendar management, event scheduling, registration, mail distribution, answering the phone, website maintenance, and purchasing/ordering supplies.

Provides budget tracking and monitoring, payroll processing, travel/expense voucher processing, as well as other expenditure processing.

Advises faculty, staff, and students of standard policies or procedures.

Acts as a liaison to other departments, clients, and students on behalf of manager, director, or department head.

Acts as point of contact for purchasing or vendor/outside agencies.

May perform some administrative duties which may include, but are not limited to budget coordination, human resources administration, recruitment coordination, preparation of reports/documents/presentations, or coordination of complex projects or events.

As an academic position, duties may also include but are not limited to scheduling classrooms, entering course information in to AU student scheduling system, maintaining grades/registration, conducting teaching effectiveness surveys, contacting bookstores concerning textbooks, facilitating departmental presentations, and administrative issues related to student academic or financial status.

Education Level

High School Diploma or equivalent

Field of Study

Years of Experience

4

Area of Experience

Experience in clerical and administrative support services

Knowledge of office rules, procedures and proficiency with computers and software programs including Windows, Microsoft Office, Access, Word and Excel is required.

Candidate must have the ability to organize, prioritize work, and handle multiple tasks. Having interpersonal communication skills, demonstrated knowledge of financial management, the ability to successfully work both independently and in a team environment, and proficiency in Excel and Word are critical. Must be able to build and maintain positive relationships with others in administrative offices across campus

Requirements for Additional Job Levels

Education Level

Field of Study

Years of Experience

When a candidate has the required education, but lacks the required experience, they may normally apply additional appropriate education toward the experience requirement, at a rate of one (1) year relevant education per year of required experience.

Area of Experience

Requirements for Additional Job Levels

Minimum Skills and Abilities

Minimum Technology Skills

Minimum License and Certifications

Desired Qualifications

Bachelor’s degree in a related field; experience in higher education, Kronos and Banner; knowledge of Auburn University administrative policies and procedures, experience with Visa Recon.
Experience with preparing new hire paperwork and EPAFs for graduate assistants and the processing of graduate student applications

Salary Grade

28

Salary Range

$22,300 - $37,200

Job Category

Office/Administrative Support

Working Hours if Non-Traditional

List any hazardous conditions or physical demands required by this position

Posting Date

11/16/2020

Closing Date

EEO Statement

AUBURN UNIVERSITY IS AN AFFIRMATIVE ACTION / EQUAL OPPORTUNITY EMPLOYER . It is our policy to provide equal employment opportunities for all individuals without regard to race, sex, religion, color, national origin, age, disability, protected veteran status, genetic information, sexual orientation, gender identity, or any other classification protected by applicable law.

Special Instructions to Applicants

Quick Link for Internal Postings

https://www.auemployment.com/postings/20235
Documents Needed to Apply
Required Documents

1. Resume
2. Cover Letter

Optional DocumentsSupplemental Questions

Required fields are indicated with an asterisk (*).

1. * How were you made aware of this opportunity?
   • AU Employment website
   • Employment websites (Indeed, HigherEd Jobs, etc.)
   • Veterans Assistance Services
   • Disability Assistance Services
   • Newspaper
   • Professional Journal
   • Listserv
   • HR email
   • Social Media
   • State Employment Service
   • Walk-in
   • Other
2. * Please select the answer that best describes your current employment relationship with Auburn University.
   • Not a current Auburn employee
   • Current Auburn employee in position less than one year
   • Current Auburn employee in position more than one year
3. * Do you have a high school diploma or equivalent?
   • Yes
   • No
4. * Do you have 4 years of experience in clerical and administrative support services OR a degree to use in lieu of experience?
   • Yes
   • No