Admin Support Associate II

Position Details

Requisition Number

S503P

Home Org Name

Accounting

Division Name

College of Business

Position Title

Admin Support Associate II

Job Class Code

DA02B

Appointment Status

Full-time

Part-time FTE

Limited Term

No

Limited Term Length

Job Summary

The School of Accountancy ( SOA ) in the Harbert College of Business at Auburn University is searching for an Administrative Support Associate II. This position will provide administrative and general clerical support within the SOA with responsibility for a broad variety of office and project support duties and tasks.

Essential Functions

The Administrative Support Associate II will be responsible for the following:

Coordinates and manages office activities.

Consistently and accurately prepares, reconciles, and/or audits financial aspects of departmental activity including vouchers, ITV’s, purchasing cards, labor distributions, budget transfers, account statements, and alumni contributions.

Administrative duties which include, but are not limited to, budget coordination, human resources administration (beyond payroll entry), recruitment coordination, preparation of reports/documents/presentations, or coordination of complex projects or events.

Performs multiple duties which are a mix of administrative and clerical in nature, which may include, but are not limited to data gathering, data management, correspondence, filing, calendar management, event scheduling, registration, mail distribution, answering the phone, and tracking and purchasing/ordering supplies.

Consistently and accurately processes faculty, staff, graduate student, and student employee recruitment, hiring, payroll, reimbursement, and retirements.

Assist students with registration issues; inputs course schedules, schedules classrooms, and maintains textbook orders.

Planning and/or assisting in the coordination of SOA events, including, Advisory Council Meeetings twice a year, the annual Awards/Scholarship banquet, the SoA tailgate, the A&A Summit, among others.

Acts as a liaison to other departments, clients, students, and alumni on behalf of the Director and other SOA Administrators.

Acts as point of contact for purchasing or vendors/outside agencies.

Assist the Director in various departmental activities as they arise.

Education Level

High school diploma or equivalent

Field of Study

Years of Experience

4 years

Area of Experience

Experience in clerical and administrative support services.

Requirements for Additional Job Levels

Education Level

Field of Study

Years of Experience

When a candidate has the required education, but lacks the required experience, they may normally apply additional appropriate education toward the experience requirement, at a rate of one (1) year relevant education per year of required experience

Area of Experience

Requirements for Additional Job Levels

Minimum Skills and Abilities

Must be proficient in Microsoft Office platform. Must have the ability to multi-task projects from different employees within the department.

Minimum Technology Skills

Minimum License and Certifications

Desired Qualifications

1. A college degree from an accredited institution

Salary Grade

28

Salary Range

$22,300 - $$37,200

Job Category

Office/Administrative Support

Working Hours if Non-Traditional

List any hazardous conditions or physical demands required by this position

Posting Date

11/16/2020

Closing Date

11/30/2020

EEO Statement

AUBURN UNIVERSITY IS AN AFFIRMATIVE ACTION / EQUAL OPPORTUNITY EMPLOYER . It is our policy to provide equal employment opportunities for all individuals without regard to race, sex, religion, color, national origin, age, disability, protected veteran status, genetic information, sexual orientation, gender identity, or any other classification protected by applicable law.

Special Instructions to Applicants

Quick Link for Internal Postings

http://www.auemployment.com/postings/20246
Documents Needed to Apply
Required Documents

1. Resume
2. Cover Letter

Optional DocumentsSupplemental Questions

Required fields are indicated with an asterisk (*).

1. * How were you made aware of this opportunity?
   • AU Employment website
   • Employment websites (Indeed, HigherEd Jobs, etc.)
   • Veterans Assistance Services
   • Disability Assistance Services
   • Newspaper
   • Professional Journal
   • Listserv
   • HR email
   • Social Media
   • State Employment Service
   • Walk-in
   • Other
2. * Please select the answer that best describes your current employment relationship with Auburn University.
   • Not a current Auburn employee
   • Current Auburn employee in position less than one year
   • Current Auburn employee in position more than one year
3. * Do you have a high school diploma or equivalent?
   • Yes
   • No
4. * How many years of experience do you posses in clerical and administrative support services?
   • 0-1
   • 2-3
   • 4 or more
   • Has an Associate's degree or above in a field relevant to the position.