Program Assistant 2


Posting Number: 0601070-C Position Type: Classified Special Notes to Applicants:

This is a Temporary, renewable dependent upon continuation of funding position.

This position requires written and oral bilingual skills in English and Spanish for the translation of public documents and websites.

As a condition of employment, all new employees are required to be compensated via direct deposit.

LBCC is an Equal Opportunity Educator and Employer.

LBCC offers a pay incentive to eligible employees who demonstrate proficiency in conversational Spanish when evaluated and formally certified by a college-approved professional or agency. Eligibility to apply for and receive bilingual pay incentives for Spanish and languages other than English are subject to the provisions of Administrative Rule 6025-06. For more detailed information, please review the
LBCC Bilingual Pay Incentive Administrative Policy

Position Title: Program Assistant 2 Division/Department: Parenting Education Location Albany Campus, Albany, OR Job Summary:

Serves as the link between the Early Learning Hub (EL Hub) and families throughout Linn, Benton and Lincoln Counties. Coordinates and facilitates the Hub’s engagement activities with children and families from all communities served by the Hub and engages with culturally specific community-based organizations as partners in the delivery of services to children and families. Plans, coordinates, implements and organizes the recruitment, eligibility, selection, placement functions, and meets and maintains 100% of funded enrollment for assigned programs in accordance with parent choice, pre-established prioritizing criteria and ELD regulations and guidelines.

Required Qualifications:

Education and Experience: Position requires an AA/AS in Child Development, Early Childhood Education, Human Development, Social Science or a related field, plus a minimum of one-year full-time experience in early childhood education, education, human services, or a related area, or a combination of education and experience that enables full performance of the position. Demonstrated experience in activities that involve working with nonprofits, governmental agencies, businesses, underrepresented populations and/or other community stakeholders is highly desirable.

Licenses and Certificates: Requires a valid Oregon driver’s license and access to reliable transportation. Must meet and maintain a driving record that complies with the college driver’s status guidelines.

Knowledge and Skills: Requires good English and grammar skills. Must have well developed written, verbal and communication skills. Must have personal computer, word processing, and record keeping skills. Requires written and oral bilingual skills in English and Spanish and bi-cultural awareness and sensitivity. Bilingual abilities required for translation of public documents and websites.

Abilities: Must be able to independently perform duties of the position efficiently and effectively. Must be able to communicate with parents and partners in an ethical, respectful, and caring manner. Must be able to present information to group in English and Spanish. Requires the ability to organize, plan and prioritize duties in order to meet schedules and time lines. Must be able to travel to and from locations within the service area. Must be able to follow written directions, obtain online driving directions, and/or read a map. Must be able to work respectfully with individuals of all cultures, backgrounds, perspectives, and abilities.

Preferred Qualifications:

Knowledge of local community resources and the Collective Impact Model is preferred.

Experience working with families with multiple risk factors is preferred.

Physical Requirements and Working Conditions:

Learned physical skill is required to operate computer software and office equipment. Must be able to communicate effectively in person and over the phone. Must be able to lift light to medium weight materials (10 to 25 lbs.).

Work is normally performed in an office setting with minimal exposure to health and safety hazards. Regular travel to community meetings and events within Linn, Benton and Lincoln Counties is required. Substantial time is spent working at a computer. May be required to work occasional evenings and/or weekends.

Essential Duties:

Provides services equally to the tri-county area served by the EL Hub, which includes Linn, Benton & Lincoln counties.

Coordinates with a steering committee of partners and local, culturally specific, organizations to bring parent voice to the work of the EL Hub.

Develops relationships with culturally specific community-based organizations to support the EL Hub’s delivery of equitable services for children and families.

Schedules and leads meetings with parent focus groups and/or parent cafes throughout Linn, Benton and Lincoln Counties, facilitation may be needed in English and/or Spanish.

Recruits and supports parents for the EL Hub Governing Board.

Attends monthly meetings of the EL Hub Governing Board, and provides updates of Parent Engagement issues and activities, as needed.

Represents the EL Hub at various community meetings that focus on parent engagement.

Builds relationships with Head Start, Early Childhood Special Education, school district operated preschool program, and any other publicly funded preschool programs to facilitate collaboration and the coordination of enrollment.

Serves as a liaison between families, providers, and community resources for families, and promote community resources, events and related activities to families.

Understands the needs and circumstances of the region’s priority populations, and plans recruitment and enrollment strategies that promote equity and inclusion.

Works closely with Preschool Promise providers to troubleshoot recruitment, optimize family fit, and ensures full program enrollment.

Works collaboratively with the Hub director and other designated Hub staff to develop and execute a publicly funded preschool recruitment strategy that focuses on the region’s priority populations as defined in the Hub region’s Early Care and Education Sector Plan.

Participates in resource fairs, brochure development, social media campaigns, local advertisement and other opportunities to market participating publicly funded preschool programs.

Manages regional recruitment plan and activities, enrollment systems and waitlists, and collaborates with other preschool programs regarding recruitment.

Ensure full enrollment in Preschool Promise program and other participating publicly funded preschool program, track slots and work to quickly fill any vacancies.

Works closely with Preschool Promise providers to troubleshoot recruitment, optimize family fit, and ensures full program enrollment.

Develops consent forms, data sharing agreements, and Memoranda of Understanding to allow for data sharing among partner organizations.

Responsible for the complete and accurate collection, entry, reporting and maintenance of data, records and reports.

Connects providers and the families they serve to resources and programs that serve family needs (ex. housing and utility support, mental health services, Inclusive Partners, and Early Intervention).

Maintains knowledge of and connection to parent resource information and connect parents to resources such as 211 and Pollywog.

Encourage parent participation in programs and community resources.

Maintain family and provider confidentiality, at all times.

Keep accurate, complete, and FERPA / HIPAA -compliant provider and child/family records.

Facilitate data collection and analysis for the purposes of improving program quality.

Performs other related duties as assigned.

Applicant Instructions:

Please complete the online application and upload or attach the following required documents:

1) Resume

2) Cover Letter

3) Academic Transcript(if needed to meet required qualifications)

Transcripts from a non-U.S. college or university must be accompanied by an international credential agency evaluation. Please see “Academic Transcript Information” on the Employment Opportunities home page for more information and a list of agencies which perform this service.

Applications are reviewed for minimum qualifications. In order to be considered, your application must clearly show you meet the minimum qualifications for this position.

U.S. Veterans must attach proof of honorable discharge (Form DD-214, Copy 4) to their application to qualify for veteran’s consideration.

Proposed Start Date: Full-time or Part-time Full-time, 1.0 FTE, Fiscal Year (Contracted with Benefits) Temporary, renewable-dependent upon continuation of funding Number of hours/week: 40 Posting Date: 01/04/2021 Closing Date: Open Until Filled: Yes Salary Grade 16 Salary/Rate

Starting annual salary is $ 41,161 for a 1.0 FTE, 245 position day contract, plus comprehensive benefit.

Supplemental Questions

Required fields are indicated with an asterisk (*).

  1. * How did you learn about this position? Please select one.
    • Mid-Valley Sunday Newspaper
    • Lebanon Express Newspaper
    • Oregonian Newspaper
    • Latinos in Higher Education
    • HERC-Higher Education Recruitment Consortium
    • Chronicle of Higher Education Online
    • State Employment Department
    • LBCC Employment Opportunities Website
    • Eugene Register Guard Newspaper
    • Other Online Website (specify below)
    • Other (specify below)
  2. * If you selected other above, please specify the website or other resource from which you learned of the position.

    (Open Ended Question)

Required Documents
Required Documents
  1. Resume
  2. Academic Transcript
  3. Cover Letter
Optional Documents
  1. U. S. Veteran Proof of Honorable Discharge DD-214, Copy 4
  2. Academic Transcript 2
  3. Academic Transcript 3

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