Assistant to the CHRO #605129
Performs a variety of administrative duties and utilizes highly effective working knowledge to assist the Chief Human Resources Officer (CHRO), and the Human Resources Division, by handling a wide variety of responsibilities. Serves as the primary point of contact on matters directed to the department using judgment and discretion, and maintains the CHRO’s view on policies or issues.
Essential Position Responsibilities
Manages, reconciles, analyzes, and prepares division budgets and
finanical reports for multiple state and local accounts.
Serves as the primary point of contact on matters directed to the office by University and/or community constituents; independently researches and prioritizes incoming issues and determines appropriate course of action, referral, and/or response.
Oversees and supervises the day-to-day activities of the office administrative support staff, to include management and training, scheduling and prioritizing work assignments, and implementation of effective operating policies, procedures, and systems.
Aids in the understanding and interpretation of University policies and procedures, as appropriate, and ensures that office operations are in compliance with policy provisions and standards; coordinate business affairs, personnel matters and interpret policies and procedures.
Manages special programs for the CHRO and HR division, some of which may have University-wide impact.
Gathers, investigates, researches, analyzes, and/or studies information affecting University-wide, intradepartmental, or interdepartmental operations.
Manages the CHRO's calendar, meetings, and correspondence that are sometimes confidential.
Utilizes the Peoplesoft administrative system; OnBase Document Management System, Business Objects reporting tools, and other university or division systems and tools.
Oversees administrative operation of HR, including telecom, ITS, copier and serves in the “Building Manager” role to liaison with Facility Services.
Under the direction of the CHRO, prepares presentations, meeting agenda(s), and background materials for all meetings led by the CHRO.
Executes appropriate follow-through on meetings and appointments, as necessary, including meeting notes and minutes.
Works with the CHRO to research, summarize and analyze information and statistics to compile data to prepare special and recurring reports, proposals, and other sensitive items.
Evaluate and resolve typical administrative/operational functions to ensure effectiveness and compliance with university policies and regulations.
Oversees the planning and coordination of key special events for the CHRO.
Organizes and maintains files and records and serves as the Custodian of Record for personnel records, including responses to subpoenas and other requests.
Serves as website steward and assist with updates based on division needs; liaison with university marketing as needed.
NAU is currently engaged in an Organizational Growth and Effectiveness Initiative, which focuses on positioning the University for future success of its operational practices. As a result, some aspects of this position may be subject to change, such as, but not limited to: duties, titles, reporting structure, etc.
Bachelor’s degree in Business or other field pertinent to
position AND 3 years of relevant experience; OR Seven years of
directly related administrative experience.
Any equivalent combination of experience, education and/or training
Northern Arizona University experience with relevant
Advanced knowledge with Word, Excel, Outlook, PowerPoint and databases
Relevant supervisory experience
Experience supporting a senior administrator or executive
Experience working in a college or university environment
Knowledge of budgeting and financial controls
Experience updating and managing web sites
Experience with Peoplesoft HR and Financial Systems and/or any related enterprise HR and Financial systems
Strong analytical skills
How to Apply
To apply for this position, please click on the "Apply" button on this page. You must submit your application by clicking on the "Submit" button by midnight of the application deadline. If you need assistance completing your application there are instructions available on line at https://in.nau.edu/human-resources/ or in person in the Human Resources Department located in Building 91 on the NAU Campus - on the corner of Beaver and DuPont Streets.
If you are an individual with a disability and need reasonable accommodation to participate in the hiring process please contact the Office of Equity and Access at: 928-523-3312/TDD - 928-523-1006 or PO Box 4083, Flagstaff AZ 86011.
Equal Employment Opportunity
Northern Arizona University is a committed Equal Opportunity/Affirmative Action Institution. Women, minorities, veterans and individuals with disabilities are encouraged to apply. NAU is responsive to the needs of dual career couples.
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