Project Manager, Facilities



Posting Details

Posting Number S01320 Position Title Project Manager, Facilities Internal Position Title Project Manager Department Facilities Administration Position Type Staff Job Family Professional Job Summary

The College of Lake County has a new opportunity for an experienced Project Manager in Facilities to manage and oversee facilities and site planning for College-wide capital and on-going projects on multiple campus sites. The position will lead projects from original concept through final implementation. The ideal applicant will be a certified project manager who is highly organized, able to communicate with stakeholders, and have the ability to plan and multitask in order to meet deadlines and keep projects within budget.

CLC offers a competitive salary, excellent benefits that currently includes BlueCross/BlueShield of Illinois health, Delta dental and Superior vision insurance plans, tuition support for employees and qualified family members, three retirement plans, disability, group and supplemental life insurance, health and dependent care flexible spending account plans, a four-day work week in the summer (Fridays off!), generous vacation, sick and personal time off and 13 paid holidays each year.

The College of Lake County ( CLC ) is a comprehensive community college located in northeastern Illinois committed to being an innovative educational institution providing life-changing paths for our students by offering exceptional learning experiences.

The college is widely recognized for student success, business and community partnerships and for the achievements of our faculty, staff and alumni. Long-known as an employer of choice in Lake County, CLC was ranked #15 on the Forbes list of Top 100 Employers in the State of Illinois for 2019.

Summary of Essential Functions

Strategic Leadership and Project Management 60%

• Perform the full range of project management cycle: initiating, planning (determine and define scope of work and deliverables), communicating, executing (manage schedule and activities), monitoring and controlling, and closing. Lead projects requiring functional integration. Complete sub-project and/or stand-alone elements (or a contained project such as construction project).
• Direct development of an action plan and estimate requirements for resources, including management, labor, materials, and time required to complete project.
• Coordinate efforts across entire project between architects, designers, engineers, subcontractors and internal CLC customers. Select and manage contractor, subcontractor and supplier relationships.
• Conduct site checks to monitor progress and quality standards. Issue progress updates as needed regarding costs and timelines. Problem solve with contractors to address delays, emergencies or other issues.
• Schedule and manage inspections for project work completed and finalizing all project closing documentation. Handle environmental or local community issues that may arise.
• Ensure work is completed in compliance with all relevant building and safety codes.
• Develop and help execute comprehensive change management strategy and communication plan relative to project scope and stakeholders on a focused project; actively manage resistance to change.
• Manage and report on risks associated with projects to Director of Facilities, with the understanding that risk sharing is maintained between management and project manager.
• Maintain a high level of cooperation and communication with college community, and effectively communicate project expectations to team members and stakeholders in a timely and clear fashion. Provide detail reports to College Leadership Team, team members and stakeholders on a regular basis.

Department Operations, Procedures and Budget Management 30%

• Partner with Procurement office to prepare and submit request for proposal documents to the Director. Provide project representation at pre-bid meetings and throughout bidding process addressing questions as needed. Assist with biddable and non-biddable monthly Board reports.
• Prepare and manage project budgets; draft and submit budget based on scope of work and resource requirements; manage costs in order to meet budget. Review vendor invoices in advance of Director approval,, following up on discrepancies.
• Facilitate budget discussions and negotiations.
• Assists with preparing the three year Capital Improvement Plan which includes all projects with respective budgets and time frames.
• Obtain all necessary permits, approvals and other regulatory prerequisites.
• Supervise staff as assigned which may include student workers, interns and apprentices.

Other 10%

• Participate in the shared governance process in the College including but not limited to participating on committees, commissions, lead discussions, present reports and updates to senates.
• Prepare and give presentations to the College leadership team and other constituent groups.
• Lead Task Force related to facilities projects.
• Other duties assigned.

Required Qualification

• Master’s degree in Business Administration or related field with a minimum of five (5) years’ of experience in project management within construction;
OR
Bachelor’s degree in Building Construction, Construction Management, Civil Engineering, Architecture or related field with a minimum of seven (7) years’ experience in project management within construction

• Project Management Professional ( PMP ) certification or the ability to complete within six (6) months of employment with educational support from the College
• Minimum of four (4) years of recent direct supervisory experience
• Minimum of four (4) years of construction vendor management experience in a union environment
• Demonstrated expertise in reading and understanding blueprints and drawings
• Demonstrated knowledge of construction, engineering, and architecture principles and processes.
• Demonstrated ability to budget, schedule, negotiate, and control costs
• High degree of familiarity with contract and subcontract documents, terms, and conditions
• Excellent communication skills and interpersonal abilities, including negotiation skills
• Knowledge of and experience using MS Office products with proficiency in Outlook and Excel

Desired Qualifications

• American Institute of Architects ( AIA ) contract knowledge
• Proficiency in Microsoft Project or similar project management tool
• Knowledge of International Business Code
• Bilingual Spanish

Posting Date 11/11/2020 Closing Date 12/06/2020 Expected Start Date Special Instructions Summary Pay Rate Salary, benefits, and other terms and conditions of employment are highly competitive and will be commensurate with the candidate’s background and experience. Full-Time/Part-Time Full-Time Location Grayslake Total Hours per week 40.00 Work Schedule

Monday-Friday

Software Testing Required Excel, MS Word Interview Process Requirements None EEO Statement

The College of Lake County is an equal opportunity employer and has a strong commitment to diversity. In that spirit, it seeks a broad spectrum of candidates including minorities, women and people with disabilities. EOE /AA/M/F/D/V

Summary of Essential Functions

Strategic Leadership and Project Management 60%

• Perform the full range of project management cycle: initiating, planning (determine and define scope of work and deliverables), communicating, executing (manage schedule and activities), monitoring and controlling, and closing. Lead projects requiring functional integration. Complete sub-project and/or stand-alone elements (or a contained project such as construction project).
• Direct development of an action plan and estimate requirements for resources, including management, labor, materials, and time required to complete project.
• Coordinate efforts across entire project between architects, designers, engineers, subcontractors and internal CLC customers. Select and manage contractor, subcontractor and supplier relationships.
• Conduct site checks to monitor progress and quality standards. Issue progress updates as needed regarding costs and timelines. Problem solve with contractors to address delays, emergencies or other issues.
• Schedule and manage inspections for project work completed and finalizing all project closing documentation. Handle environmental or local community issues that may arise.
• Ensure work is completed in compliance with all relevant building and safety codes.
• Develop and help execute comprehensive change management strategy and communication plan relative to project scope and stakeholders on a focused project; actively manage resistance to change.
• Manage and report on risks associated with projects to Director of Facilities, with the understanding that risk sharing is maintained between management and project manager.
• Maintain a high level of cooperation and communication with college community, and effectively communicate project expectations to team members and stakeholders in a timely and clear fashion. Provide detail reports to College Leadership Team, team members and stakeholders on a regular basis.

Department Operations, Procedures and Budget Management 30%

• Partner with Procurement office to prepare and submit request for proposal documents to the Director. Provide project representation at pre-bid meetings and throughout bidding process addressing questions as needed. Assist with biddable and non-biddable monthly Board reports.
• Prepare and manage project budgets; draft and submit budget based on scope of work and resource requirements; manage costs in order to meet budget. Review vendor invoices in advance of Director approval,, following up on discrepancies.
• Facilitate budget discussions and negotiations.
• Assists with preparing the three year Capital Improvement Plan which includes all projects with respective budgets and time frames.
• Obtain all necessary permits, approvals and other regulatory prerequisites.
• Supervise staff as assigned which may include student workers, interns and apprentices.

Other 10%

• Participate in the shared governance process in the College including but not limited to participating on committees, commissions, lead discussions, present reports and updates to senates.
• Prepare and give presentations to the College leadership team and other constituent groups.
• Lead Task Force related to facilities projects.
• Other duties assigned.

Posting Specific Questions - supplemental questions

Required fields are indicated with an asterisk (*).

  1. * Do you have a Master’s degree in Business Administration or related field with a minimum of five (5) years’ of experience in project management within construction; OR Bachelor’s degree in Building Construction, Construction Management, Civil Engineering, Architecture or related field with a minimum of seven (7) years’ experience in project management within construction?
    • Yes
    • No
  2. * Do you have a Project Management Professional (PMP) certification or the ability to complete within six (6) months of employment with educational support from the College?
    • Yes
    • No
  3. * Do you have a minimum of four (4) years of recent direct supervisory experience?
    • Yes
    • No
  4. * Do you have a minimum of four (4) years of construction vendor management experience in a union environment?
    • Yes
    • No
  5. * Do you have an American Institute of Architects (AIA) contract knowledge?
    • Yes
    • No
  6. * Do you have proficiency in Microsoft Project or similar project management tool?
    • Yes
    • No
  7. * Do you have knowledge of International Business Code?
    • Yes
    • No
  8. * Are you bilingual in Spanish and English?
    • Yes
    • No
Applicant Documents
Required Documents
  1. Cover Letter
  2. Resume
  3. Unofficial Transcript 1
Optional Documents
  1. License/Certification
  2. Unofficial Transcript 2
  3. Other Document


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