Executive Assistant

University of North Carolina, Wilmington
North Carolina, United States
Salary Not Specified
Nov 11, 2020
Employment Level
Employment Type
Full Time

Posting Details

Vacancy Number
Position Title
Executive Assistant
Working Title
Executive Assistant
Competency Level
Chief Information Officer - 55000
Primary Purpose of Organizational Unit

The Information Technology Services unit is the primary unit responsible for the policy, procedure, protocol and management of information technology resources on the campus of the University of North Carolina Wilmington. Current main departments of the unit are Office of the CIO, Consulting Services Support, Enterprise Systems Support, Infrastructure Operations and Networking and IT Resource Management. This unit is within the division of Business Affairs.

Chief Information Officer - 55000 College
College/School Information

University Information

The University of North Carolina Wilmington, the state’s coastal university, is dedicated to the integration of teaching, mentoring, research and service. Widely acknowledged for its world-class faculty and staff and continuously recognized at a national level for scholarly excellence and affordability, UNCW offers a powerful academic experience that stimulates creative inquiry and critical thinking and a community rich in diversity, inclusion and global perspectives.

A public institution with nearly 18,000 students, UNCW offers a full range of baccalaureate- and graduate-level programs, as well as doctoral degrees in educational leadership, marine biology, nursing practice and psychology; and many distance learning options, including clinical research, an accelerated RN-to-BSN program, an Executive M.B.A. program structured for working professionals, and the nation’s only bachelor’s degree program focused on coastal engineering.

The university’s efforts to advance research and scholarly activities have earned UNCW the elevated designation of “Doctoral Universities: High Research Activity” institution (R2 University) by the Carnegie Classification of Institutions of Higher Education.

UNCW has been part of the University of North Carolina System since 1969.'

Location of Workplace
Main UNCW Campus
Brief Summary of Work for this Position

The Executive Assistant serves as the immediate assistant to the Chief Information Officer ( CIO ). This position oversees and coordinates scheduling on behalf of the CIO and provides updates on specified special projects and designated operations that affect the entire scope of program operations. The Executive Assistant must be able to analyze data, solve problems, delegate tasks to subordinates, and interact with the public and various internal and external agencies. It is the Executive Assistant’s responsibility to regularly apprise the CIO of office activities. This position professionally interprets, evaluates progress, and conveys information and directives to unit and university staff as well as diverse and varied constituents on the CIO’s behalf. The CIO delegates coordination responsibilities of administrative and project management functions to the Executive Assistant.
The Executive Assistant is responsible for reviewing all university contracts from an IT perspective to determine if new or renewing contracts contain UNCW data, connect to UNCW infrastructure, and to ensure cloud vendors agree to the UNCW cloud terms and conditions. This position relies on personal expertise and judgment in order to independently make changes to schedules for the CIO . This position also attends CIO’s meetings such as IT Governance, IT Advisory Council, and ITS Management team to stay abreast of and prioritize issues to meet deadlines of the Management Team and CIO . This position tracks, takes minutes and monitors pending issues for follow-up and independently develops agenda for future meetings. This involves coordinating with members of IT Governance and ITAC to insure agenda items of all members are included, and organizes and assimilates documents for UNC System CIO meetings for the CIO .
The Executive Assistant independently researches information and integrates information into reports and departmental framework guides at the request of the CIO . This position hires and supervises student workers and provides direct assistance to the IT Business Officer, with human resource related matters such as scheduling interviews and correspondence with committees and candidates.

Minimum Education and Experience Requirements

High school diploma or equivalency and three years of progressively responsible administrative/office management experience;
or Associate’s degree in secretarial science, business administration, or a related discipline and one year of progressively responsible administrative/office management experience ; or Bachelor’s degree, preferably in business administration or a related discipline; or equivalent combination of training and experience. All degrees must be received from appropriately accredited institutions.

Additional Knowledge, Skills & Abilities:
Must demonstrate proficiencies with Microsoft Office products

Must demonstrate exceptional verbal and written communication skills
Knowledge of IT terminology and contracts

Must demonstrate a collaborative communication style and negotiation skills to successfully maneuver the challenges inherent in the IT contract process

Must demonstrate the ability to work independently, with minimal supervision and effectively manage multiple priorities
Must demonstrate the ability to anticipate problems/issues and respond

Must adhere to standards of confidentiality and possess the ability to handle situations with tact and discretion

Must possess the ability to learn details and information quickly

Must be able to coordinate information and agendas with high level administrators,

Must be able to interpret technological meeting information and meaningfully summarize into minutes and action items

Must have experience managing projects for supervisor

Must have experience synthesizing information for presentation purposes

Preferred education, professional skills and experience

SharePoint and Visio experience preferred

Required Certifications or licensure

Recruitment Range
$44,000 - $49,000
1.0 (40 hours per week)
Months Per Year
12 Months
Work Days
Monday - Friday
Work Hours
8:00AM - 5:00PM
Anticipated Ending Date if Time-Limited

Position Number
Job Posting Date
Posting Close Date
Special Notes to Applicants

PLEASE NOTE : This posting will close at 11:59PM on the posted closing date. To receive full consideration, please be sure you have fully completed the entire application before you apply for this position. Failure to answer all required questions will cause the system to disqualify your application.

For more info/to apply visit http://jobs.uncw.edu. Applications must be submitted through the online application system to be considered.

You will be required to attach a cover letter and resume to successfully apply for this position. To receive full consideration, please be sure you have completed the ‘Work History’ section of the application before you apply for this position.

This position is being recruited at the Journey level. If no applicants apply who meet the required competency and training & experience requirements, then management may consider other applicants. Salary would be determined based on competencies, equity, budget, and market considerations.

EEO Statement

At the University of North Carolina at Wilmington ( UNCW ), our culture reflects our values of inclusion, diversity, globalization, ethics and integrity and innovation and we are committed to providing equality of educational and employment opportunity for all persons without regard to race, sex (such as gender, gender identity, marital status, childbirth, and pregnancy), age, color, national origin (including ethnicity), religion, disability, sexual orientation, political affiliation, veteran status, military service member status, genetic information, or relationship to other university constituents – except where sex, age, or ability represent bona fide educational or occupational qualifications or where marital status is a statutorily established eligibility criterion for State funded employee benefit programs. UNCW believes that embracing the unique contributions of our faculty, staff and students is critical to our success and paramount in being recognized for our global mindset.

External Link to Posting
Applicant Documents
Required Documents
  1. Resume
  2. Cover Letter
  3. List of 3 Professional References
Optional Documents Posting Specific Questions

Required fields are indicated with an asterisk (*).