Administrative Assistant 2

University of Idaho

Administrative Assistant 2

Location: Moscow

Division/College: General Counsel

Employee Category: Classified

Pay Range: $15.95 per hour or higher depending on education and experience

Full/Part Time: Part Time

Position Summary:
The Administrative Assistant 2 is responsible for providing daily operations and administrative support to the Office of General Counsel. Duties include maintaining an understanding and involvement in the activities and responsibilities of the attorneys therein; serving as the point of contact for the office; preparing and processing correspondence and other business documents; and assisting in the preparation of meetings, seminars and hearings. Additionally, the Administrative Assistant 2 will be responsible for processing financial transactions within the department budget system, preparing reports; reviewing requests for expenditures of funds; ordering, expediting and tracking of material purchases; ensuring the proper operation of office equipment; monitoring, reconciling and maintaining records; identifying, researching and resolving problems; liaising with individuals and department on and off campus; coordinating travel; and ensuring compliance with department, college, and university procedures.


Minimum Qualifications:

• Two (2) or more years experience in providing administrative support;
• Experience in: maintaining confidentiality; operating office machinery and computer software applications; compiling and analyzing information; identifying and defining problems and solutions; developing, organizing and implementing administrative projects and procedures; preparing financial and administrative reports.

Preferred Qualifications:

• Bachelor’s degree and one (1) year of related work experience or a combination of education and related experience equal to five (5) years;
• Experience working in a legal office;
• Knowledge of: University of Idaho policies; business procedures and organization structure; experience in office management; supervisory skills;
• Excellent oral and written communication skills;
• Ability to: act independently and exercise initiative; developing reports and recommendations for planning, organizing and implementing special projects and initiative; work with a diverse range of issues and activities; establish and maintain effective working relationships; maintain a high level of organization concerning various aspects of the attorneys’ activities; use good judgment in dealing with a variety of customers; maintain confidentiality while managing highly sensitive documents and information;
• Demonstrated: dependability, initiative and strong work ethic; leadership, organizational and decision-making abilities;
• Good knowledge of University software applications such as Banner.

Physical Requirements & Working Conditions:


Posting Number: SP002638P

Posting Date: 11/11/2020

Closing Date:

Open Until Filled: Yes

Special Instructions:
To receive first consideration, please submit a letter of qualification along with a current resume no later than November 30, 2020.


Background Check: Applicants who are selected as final possible candidates must be able to pass a criminal background check.

To apply, please visit: jobs.uidaho.edu

EEO Statement
University of Idaho is an Equal Opportunity/Affirmative Action/Veterans/Disability Employer.




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