Employment Internship Coordinator

Florida, United States
Salary Not specified
Nov 11, 2020
Employment Level
Employment Type
Full Time
Employment Internship Coordinator
St. Petersburg College

Compensation: $43,247.95-$47,572.74
In Review: Nov 4, 2020
Openings: 1
PeopleSoft ID: 4370
Formal review of applications begins: Nov 3, 2020
Department: Provost Office
Location: St. Pete / Gibbs

Key Position Information:
St. Petersburg College (SPC) is a multi-campus institution committed to helping students finish what they start to achieve their goals. The College is seeking an Employee Internship Coordinator. The Employment Internship Coordinator works closely with the College of Computer Information Technology, Human Services Program, and the Music Industry Recording Arts Program to secure student internships.

Competitive candidates must be self-motivated and possess a proven track record of developing, maintaining relationships, establishing community partners and collaborations. Candidates must have strong communication and presentation skills

The Ideal candidate should possess the following:
• Internship placement and course registration
• Providing community-based presentation, case management, resources support, community relations and student tracking, etc.
• Work closely with academic departments
• Assist students with completing their program
• Coordinating and facilitating support/informational workshops
• Establishing and maintaining collateral for internship programs
• Other college-wide and career services related responsibilities

Position Summary:
Typical Essential Duties
• Monitors employee completion of required activities such as Preventing Sexual Harassment training, etc.;
• Works collaboratively with other members of HR team as well as colleagues throughout the college;
• Keeps abreast of regulatory trends and identifies their impact and manages this information through the organization;
• Contributes to the maintenance of the Faculty Manual;
• Oversees the employment process for all budgeted and non-budgeted positions;
• Coordinates employee recruiting efforts such as paid advertising, seminars, job fairs, etc.;
• Collaborates with Web and Instructional Technology (WITS) department regarding ongoing maintenance/updates of the online applicant tracking system;
• Counsels hiring managers on employment policies and practices;
• Oversees records management of pre-employment and new-hire documentation;
• Administers and reviews salary calculations;
• Works with Classification & Compensation to ensure posted vacancies have up-to-date position descriptions;
• Tracks and evaluates employee turnover rates;
• Oversees scheduled orientation sessions of non-budgeted hires; works with HR's Professional Development & Training on scheduled orientation sessions of new budgeted employees;
• May assist with employee relations matters.

This is the third of seven levels in the Human Resources series. Incumbents implement an assigned human resource function or activity, such as recruitment, employee benefits, wellness or compensation. Responsibilities may include tracking multiple timelines; providing information to employees; preparing and reviewing reports for accuracy; responding to questions regarding area of responsibility; interpreting organizational policies and procedures; conducting new hire orientations; maintaining up-to-date job descriptions; determining starting salaries; counseling supervisors and employees; and maintaining accurate records. This classification may be responsible for supervising and directing the work of employees assigned to functional area.

Bachelor's degree in Human Resources or in a related field to assigned area, or equivalent combination of valid HRCI Human Resources certification and experience.

Two (2) years of related experience.

* An equivalent combination of education and experience sufficient to successfully perform the essential duties of the job may be acceptable in lieu of those requirements listed above.

• Human Resources principles and practices;
• Human Resources programs;
• Applicable Federal, State, and local laws, rules, and regulations;
• Training programs and principles;
• Customer service principles;
• Basic mathematic principles;
• Computers and related software applications.

• Ability to make sound judgments based on facts found in Human Resource management-related investigations;
• Ability to handle sensitive situations.
• Coordinating programs, services, and events;
• Compiling, analyzing, and summarizing information;
• Maintaining confidentiality;
• Providing customer service;
• Providing training;
• Prioritizing and assigning work;
• Using a computer and related software applications;
• Communication, interpersonal skills as applied to interaction with subordinates, coworkers, supervisor, the general public, etc. sufficient to exchange or convey information and to give and receive work direction.

• Travel to different sites as necessary.
• Positions in this class typically require: reaching, standing, walking, grasping, feeling, talking, hearing, seeing and repetitive motions.
• Sedentary Work: Exerting up to 10 pounds of force occasionally and/or a negligible amount of force frequently or constantly to lift, carry, push, pull or otherwise move objects. Sedentary work involves sitting most of the time. Jobs are sedentary if walking and standing are required only occasionally and all other sedentary criteria are met.

These duties are a representative sample; position assignments may vary.
1. Coordinates the activities of an assigned human resources function, which includes planning, administering, and evaluating programs, projects, processes, and/or procedures; monitors compliance with Federal, State, and local laws, regulations, codes, and/or standards. Daily 30%
2. Coordinates and participates in the collection, analysis, preparation, and reporting of relevant information and data related to assigned area of responsibility. Daily 20%
3. Develops and facilitates training sessions on applicable topics in assigned area of responsibility; presents training. Daily 20%
4. Provides information and advice related to specific human resources related processes and procedures to employees and/or College staff; recommends and advises staff on effective strategies to meet staffing and organizational goals. Daily 20%
5. May prioritize and assign work to lower level staff; monitor the performance of lower level staff; train staff on work methods and procedures; and participate on staff evaluations. Daily 10%
6. Performs other duties of a similar nature or level. As Required

For more information or to apply, please visit: https://web.spcollege.edu/hrapp/job/4354

Equal Access/Equal Opportunity
The Board of Trustees of St. Petersburg College affirms its equal opportunity policy in accordance with the provisions of the Florida Educational Equity Act and all other relevant state and federal laws, rules and regulations. The college will not discriminate on the basis of race, color, ethnicity, religion, sex, age, national origin, marital status, pregnancy, sexual orientation, gender identity, genetic information, or against any qualified individual with disabilities in its employment practices or in the admission and treatment of students. Recognizing that sexual harassment constitutes discrimination on the basis of sex and violates this Rule, the college will not tolerate such conduct. Should you experience such behavior, please contact Pamela Smith, the director of EA/EO/Title IX Coordinator at 727-341-3261; by mail at P.O. Box 13489, St. Petersburg, FL 33733-3489; or by email at eaeo_director@spcollege.edu.