Senior Accounting Technician
Senior Accounting Technician
Ventura County Community College District
Salary: $4,251.00 - $5,872.00 Monthly
Job Number: 2020-01863
Location: Districtwide (Ventura County CA), CA
Closing: 11/29/2020 11:59 PM Pacific
WHAT YOU'LL DO
You will perform a variety of advanced technical accounting work in support of various college auxiliary functions, categorical programs, grants and/or district functions. You will assist designated departments, deans, and program administrators in the development, preparation, maintenance, and review of budgets for a variety of programs.
There are currently two full time positions (12 mos/year, 40 hrs/week) available. One is located at Ventura College and the other is located at Moorpark College.
WHERE YOU'LL WORK
Established in 1925, Ventura College was one of the first community colleges in California and currently has an enrollment of 14,500 students. Located approximately 60 miles north of Los Angeles and 30 miles south of Santa Barbara, the 112-acre campus is set in the rolling hills of Ventura - so close to the ocean that there is a clear view of the Channel Islands from several spots on campus.
More information about Ventura College: https://www.venturacollege.edu/
Moorpark College is one of the most beautiful community colleges in California. Moorpark College opened in 1967, serves approximately 15,000 students, and with a "students first" philosophy, empowers its diverse community of learners to complete their goals for academic transfer, basic skills, and career education.
More information about Moorpark College can be found here: https://www.moorparkcollege.edu/
WHO WE ARE
The Ventura County Community College District (VCCCD) is a public community college district serving residents throughout Ventura County. VCCCD's three colleges - Moorpark College, Oxnard College, and Ventura College - offer programs for transfer to four-year colleges and universities; career technical training; basic skills instruction; as well as community service, economic development, and continuing education for cultural growth, life enrichment, and skills improvement.
The Ventura County Community College District recognizes that a diverse community of faculty, staff and administrators promotes academic excellence and creates an inclusive educational and work environment for its employees, contractors, students, and the community it serves. With the understanding that a diverse community fosters multi-cultural awareness, promotes mutual understanding and respect, and provides role models for all students, VCCCD is committed to recruiting and employing a diverse and qualified group of administrators, faculty, and staff members who are dedicated to the success of all college students.
The Ventura County Community College District seeks candidates who are best prepared to meet the needs, interests, and goals of the diverse students it serves and assures that all employees and applicants for positions will have equal opportunity for employment regardless of ethnic group identification, race, color, language, accent, immigration status, ancestry, national origin, political beliefs, age, gender, religion, transgender, sexual orientation, marital status, veteran status, and/or physical or mental disability.
This recruitment is being conducted to establish a list of eligible candidates that will be used to fill district-wide, current and upcoming, temporary and regular vacancies for the duration of the list, not to exceed one year.
Perform a variety of advanced technical accounting work in the preparation, maintenance and review of financial records, accounts, and reports; ensure compliance with established District policies, procedures, governmental regulations, and generally accepted accounting principles. E
Prepare, maintain, and evaluate financial statements, records, and reports developed for auxiliary functions, grants, and/or categorical programs to ensure accuracy, completeness, and compliance with established guidelines, rules, regulations, and procedures. E
Gather, review, and synthesize a variety of accounting and financial data; prepare routine and non-routine reports; develop, format, and revise technical and statistical charts, graphs, and flowcharts in order to present information. E
Assist designated departments, deans, and program administrators in the development, preparation, maintenance, and review of budgets for a variety of programs; monitor funds for income and expenditures; calculate, prepare, and revise budgetary data. E
Monitor contract and grant compliance for proper accounting and appropriate distribution and recording of expenditures; assist program directors with fiscal compliance issues; prepare required reports. E
Establish, monitor, and maintain a system of internal controls to safeguard college resources and ensure proper accountability. E
Verify, reconcile, balance and adjust a variety of complex accounts. E
Answer complex and non-routine inquiries from administrators, staff, vendors, or students regarding various records, budgets, accounts and programs. E
Review, audit, and process a variety of technical documents pertinent to payroll such as student worker authorizations, provisional employee authorizations, student payroll, and classified time sheets; distribute checks as assigned. E
Prepare, process, audit, and review a variety of financial documents such as requisitions, purchase orders, receipts, and inventory records. E
Prepare and process journal vouchers; ensure proper account codes are assigned to payroll, accounts payable, and other records. E
Collect, receipt, record and deposit monies for assigned accounts; sort and post to appropriate account; reconcile cash, receipts, and statements; resolve or assist in the resolution of discrepancies and errors; may serve as custodian of petty cash. E
Receive and record non-sufficient fund (NSF) checks; contact individuals by phone or in writing for payment of returned checks; send collection letters and past due notices as appropriate; place student accounts on hold when necessary. E
Perform accounts receivable functions such as receiving and recording payments, and balancing and reconciling monthly accounts receivable reports. E
Provide work direction and guidance to lower level staff. E
Maintain a variety of files. E
May operate a cash register, balance cash drawers, and prepare deposits and records pertaining to a variety of college transactions.
Perform other duties as assigned.
E = Essential duties
Any combination equivalent to:
An associate degree including or supplemented by at least 12 semester units of accounting coursework.
Three years of technical accounting experience.
EXAMINATION AND SELECTION PROCESS:
This is an examination open to the public and current district employees seeking a promotional opportunity. To ensure consideration, please submit your application materials by Sunday, November 22, 2020.
The examination process will consist of any of the following components:
A) Multiple Choice Test = Qualifying (pass/fail)
B) Evaluation of Training and Experience (T&E) = Qualifying (pass/fail)
C) Technical Interview = 100% weighting on final score
Applicants must meet minimum qualifications stated by the filing deadline in order to move forward in the selection process. Those candidates who meet the minimum qualifications will be invited to the multiple choice test. The candidates with the highest passing scores on the multiple choice test will have their application materials reviewed during a Training and Experience Evaluation (T&E). A T&E is an assessment of training and experience that has prepared the candidate for the position. The eight (8) candidates with the highest passing scores on the T&E will be invited to the technical interview.
MULTIPLE CHOICE TEST DATE RANGE AND LOCATION:
Date Range: Wednesday, November 25, 2020 to Monday, November 30, 2020
Location: All candidates who meet the minimum qualifications will be emailed a link to the test on Wednesday, November 25, 2020 and will have until 11:59pm on Monday, November 30, 2020 to complete the test. In order to participate in the written/performance test, you must have access to a computer and a reliable connection to the internet.
TRAINING AND EXPERIENCE EVALUATION DATE RANGE:
Date: Tuesday, December 1, 2020 to Friday, December 11, 2020
TECHNICAL INTERVIEW DATE RANGE AND LOCATION:
Date Range: Thursday, December 17, 2020 to Wednesday, December 23, 2020
Location: The Technical Interview will be conducted remotely, using Zoom. In order to participate in the interview, you must have access to a computer with a camera, microphone, speakers, and a reliable connection to the internet.
The examination components and dates are subject to change as needs dictate. All communication regarding this process will be delivered via email.
SUBMISSION OF APPLICATION:
ONCE YOU HAVE SUBMITTED YOUR APPLICATION YOU WILL NOT BE ABLE TO MAKE REVISIONS TO YOUR APPLICATION MATERIALS.
When completing the application, please make sure you include ALL current and previous employment in the Work Experience section of the application and complete ALL fields, including the name and contact information for your supervisors. Experience that is included in the resume but not in the Work Experience section of the application may not be considered for the purpose of determining whether you meet the minimum qualifications nor for the purpose of determining salary placement if you are hired. When completing the application, outline in detail your education, training (such as classes, seminars, workshops), and experience.
All required documents must be submitted by the applicant. Human Resources Department staff will not upload your documents for you. The VCCCD does not accept letters of recommendation for classified positions. Please do not attempt to attach letters of recommendation to your application.
Upon completion of the examination, the eligibility list will be compiled by combining the final examination score with applicable seniority and veteran's credits, if any. The candidates will be ranked according to their total score on the eligibility list. Certification will be made from the highest three ranks of the eligibility list. This eligibility list will be used to fill current vacancies for up to one year from the date of the technical interview.
All appointments made from eligibility lists for initial appointment or for promotion, with certain exceptions, shall be probationary for a period of six (6) months or one hundred thirty (130) days of paid service, whichever is longer. Classified management, police, and designated executive classifications shall be probationary for a period of one (1) year of paid service from initial appointment or promotion.
Individuals with disabilities requiring reasonable accommodation in the selection process must inform the Ventura County Community College District Human Resources Department in writing no later than the filing date stated on the announcement. Those applicants needing such accommodations should document this request including an explanation as to the type and extent of accommodation needed to participate in the selection process.
If you have a foreign degree and the institution from which your degree was granted is not recognized as accredited by the Council for Higher Education Accreditation (CHEA) or the U.S. Department of Education, foreign transcript evaluation is required if the foreign degree/coursework is used to meet minimum qualifications. The foreign transcript evaluation must be included with your application materials. To search institutions that are recognized as accredited by CHEA or the U.S. Department of Education, visit https://www.chea.org/state-licensed-or-authorized-institutions or http://ope.ed.gov/accreditation/search.aspx. For a list of recognized organizations providing transcript evaluation services, visit http://www.naces.org/members.htm.
EQUAL EMPLOYMENT OPPORTUNITY STATEMENT:
The Ventura County Community College District is committed to the principles of equal employment opportunity. It is the District's policy to ensure that all qualified applicants for employment and employees have full and equal access to employment opportunities and are not subjected to discrimination in any program or activity of the District on the basis of ethnic group identification, race, color, national origin, religion, age, sex, physical disability, mental disability, ancestry, sexual orientation, language, accent, citizenship status, transgender status, parental status, marital status, economic status, veteran status, medical condition, or on the basis of these perceived characteristics, or based on association with a person or group with one or more of these actual or perceived characteristics.
To apply, please visit https://www.governmentjobs.com/careers/vcccd/jobs/2898008/senior-accounting-technician