Sr. Grants & Contracts Analyst

General Summary/Purpose:

As a member of the Gates Institute finance team under the Department of Population, Family & Reproductive Health, the Sr. Grants & Contracts Analyst will provide support to various groups and individuals within the Institute who rely and benefit from financial information to make informed business decisions through financial analysis (i.e. current policies and processes, actual performance vs. budget) and preparation of financial data to management.

Specific Duties & Responsibilities:

Responsibilities include:

• Management of all financial and compliance aspects of the award
• Monitor award balances and take timely action to ensure that there is always sufficient funding for implementation and immediately notify the Grants & Contracts Manager of any issues
• Ensure the necessary prior approvals from Sponsors are met prior to incurring costs
• Monthly account reconciliations with quarterly financial reviews by program team (reviews will take place more frequently if issues are identified)
• Compliance oversight of Partners and JHU team
• Overseas cash management (periodic analysis of operational compliance and performance)
• Travel oversight
• Procurement processing and management
• Annual Workplan budgeting for sponsor annual reporting to plan for future years of the project / Actively provide guidance an d planning for annual workplan to include an analysis of historical spending patterns and estimate of future expenditures
• Prepare detailed budget tracking tool and work with Partner’s finance managers to gather financial data in response to projected balances from use of cash burn rates to inform program teams on expenditures and balances / Using this data, prepare a financial analysis for the teams making programmatic decisions
• Budget tracking and monitoring
• Quarterly forecasting
• Monitor program assets and equipment / Maintain asset register for domestically made purchases of equipment with a value of $5,000 and $500 or greater for Contracts
• Liaise with partners to ensure tracking of locally procured equipment / Ensure all source origin and approval requirements are adhered to
• Manage staff salary allocations on award and make timely adjustments as needed
• Process, review and approve all transactions including wire transfer requests; online payments; purchase orders and subrecipient documentation —ensure the requests are within established Policies and Procedures and terms of the Sponsor agreement
• In the cases of the Bayer’s AG Foundation funded projects (Supplemental BMGF and Comic Relief funded projects), be familiar with reporting requirements and develop budgets and tools with those requirements in mind
• Provide accounting and financial guidance to JHU project team members and partner finance managers
• Meet the published closing and reporting schedules for projects
• Actively participate in subrecipient monitoring, including: review company profile, audits, financial statements for items of risk / Complete risk assessment tool
• Work with program team to determine appropriate terms and conditions for subagreements/contracts
• Responsible for independently deciding for program staff the proper financial and contractual procedures to follow / The contractual decisions are particularly difficult and critical because they involve complex legal and regulatory issues, but require good judgment, weighing thoroughness against efficiency / Decisions often have to be made quickly and always in compliance with Sponsor and JHU regulations / These are independent decisions, and when further guidance is required it is obtained from Senior Management, the Sponsor and/or the SHPH Office of Research Administration
• Develop a monitoring plan of Partners and ensure plan is followed
• Track subrecipients requiring A-133 audits / Provide information as required as a result of the audit
• Ensure Partner’s internal controls are in place and spending under agreements are in accordance with sponsor, JHU and Federal regulations / This may include site visits and/or desk review of operational systems
• Ensure documentation adequately supports the transactions incurred overseas—timely verification and certifications
• Act as main resource at project closeout; provide guidance and financial oversight of the project closeout process
• Identify potential accounting problems, research and propose solutions
• Continual internal and frequent external international, domestic, and interoffice (within JHU) communications are required in both verbal and written forms / These contacts are mainly directed toward problem solving, providing financial reporting, discuss contractual issues and provide financial reporting guidance
• To perform this job successfully, an individual should have knowledge in the use of financial software applications, databases, spreadsheets, and/or word processing
• Other ad hoc reports and duties, as requested
• This is a general description of the required job duties, which does not include additional duties, as assigned

Minimum Qualifications:

• Bachelor’s degree required
• Four years of related experience in sponsored research and/or financial positions, preferably in an academic or medical setting that includes management of large international projects and subawards
• Additional education may substitute for required experience and additional related experience may substitute for required education, to the extent permitted by the JHU equivalency formula

  • The pre-employment physical for positions in clinical areas, laboratories, working with research subjects, or involving community contact requires documentation of immune status against Rubella (German measles), Rubeola (Measles), Mumps, Varicella (chickenpox), Hepatitis B and documentation of having received the Tdap (Tetanus, diphtheria, pertussis) vaccination. This may include documentation of having two (2) MMR vaccines; two (2) Varicella vaccines; or antibody status to these diseases from laboratory testing. Blood tests for immunities to these diseases are ordinarily included in the pre-employment physical exam except for those employees who provide results of blood tests or immunization documentation from their own health care providers. Any vaccinations required for these diseases will be given at no cost in our Occupational Health office.

    Equal Opportunity Employer
    Note: Job Postings are updated daily and remain online until filled.

    EEO is the Law
    Learn more:
    https://www.eeoc.gov/sites/default/files/migrated_files/employers/poster_screen_reader_optimized.pdf

    School of Public Health - East Baltimore Campus

    
    The successful candidate(s) for this position will be subject to a pre-employment background check.
    
    If you are interested in applying for employment with The Johns Hopkins University and require special assistance or accommodation during any part of the pre-employment process, please contact the HR Business Services Office at jhurecruitment@jhu.edu. For TTY users, call via Maryland Relay or dial 711.
    
    The following additional provisions may apply depending on which campus you will work. Your recruiter will advise accordingly.
    
    During the Influenza ("the flu") season, as a condition of employment, The Johns Hopkins Institutions require all employees who provide ongoing services to patients or work in patient care or clinical care areas to have an annual influenza vaccination or possess an approved medical or religious exception. Failure to meet this requirement may result in termination of employment.
    
    The pre-employment physical for positions in clinical areas, laboratories, working with research subjects, or involving community contact requires documentation of immune status against Rubella (German measles), Rubeola (Measles), Mumps, Varicella (chickenpox), Hepatitis B and documentation of having received the Tdap (Tetanus, diphtheria, pertussis) vaccination. This may include documentation of having two (2) MMR vaccines; two (2) Varicella vaccines; or antibody status to these diseases from laboratory testing. Blood tests for immunities to these diseases are ordinarily included in the pre-employment physical exam except for those employees who provide results of blood tests or immunization documentation from their own health care providers. Any vaccinations required for these diseases will be given at no cost in our Occupational Health office.
    
    Equal Opportunity Employer
    Note: Job Postings are updated daily and remain online until filled.
    
    EEO is the Law
    Learn more:
    https://www1.eeoc.gov/employers/upload/eeoc_self_print_poster.pdf
    Important legal information
    http://hrnt.jhu.edu/legal.cfm