Assistant Director for General Accounting
Columbia Basin College ('CBC' or the 'College') seeks an Assistant Director for General Accounting who will be responsible for complex accounting and reconciliation processes involving the accuracy and integrity of the general ledger and other accounting activities. This position oversees grant and contract accounting activities as well as advises and develops controls and processes to reduce fraud. The Assistant Director for General Accounting is an exempt position that reports to the Director for Accounting Services & Controller.
This position is open until filled. Priority consideration will be given to applicants whose complete application has been received by December 6, 2020 at 11:59 PM Pacific Time.
- Review general ledger to assure accuracy and integrity of the accounting data contained within;
- Conduct various complex accounting and reconciliation processes involving cash, investments, cash flow analysis, Vendor Payment Advance, payroll, benefits, Standard Monthly Analysis and Review of Transactions, sales tax, Unrelated Business Income Tax and unclaimed property;
- Serve as primary preparer of all fiscal reports in accordance with generally accepted accounting principles such as statement of fund balance, quarterly income statements or balance sheets and annual Financial Statements on an accrual basis;
- Prepare and reconcile the fund requested from the State Treasurer's Office for operating and capital project payments to ensure spending from these accounts is appropriate;
- Review and reconcile State Clearing Account draws and fund transfers to the State Treasurer's Office (fund 840 Agency and fund 790 Payroll Clearing);
- Conduct asset accounting to properly record college assets placed into service (including construction in progress), depreciation schedules and disposal;
- Conduct debt accounting to properly record college debt service;
- Monitor accuracy of the College's accounting data to ensure integrity of data reporting to state agency financial system;
- Assure the timely and accurate draw of all grant related funds though Online Budgeting and Invoicing System, Online Grants Management System, etc;
- Negotiate indirect cost rate agreements with the federal cognizant agency;
- Monitor accuracy of the College's both direct and indirect lids;
- Implement as well as perform director review and assessment of business processes and accounting policy and procedures to assure best practices;
- Assess and recommend internal controls to ensure compliance with laws, regulations, and policy;
- Perform month-end and year-end close accounting processes;
- Prepare, review and create journal entries as needed;
- Support the annual audit process by providing supporting documents and explanations per external auditors request;
- Supervise assigned staff and student workers;
- Coach and mentor accounting personnel in daily, monthly and annual accounting tasks using experience and knowledge in accounting by following established procedures and policies;
- Maintain files and supporting documentation for all areas of responsibility in compliance with audit requirements;
- Maintain positive working relationships with college departments and staff, State Board for Community and Technical Colleges, local and federal agencies, vendors and the public;
- Serve on college committees; and
- Perform other related duties as assigned.
- Bachelor's degree in Accounting, Business, Finance or related field from a regionally accredited college or university; and
- Two (2) years of experience in Accounting, Business, Finance or a related field.
- Master's degree in Accounting, Business, Finance, or related field from a regionally accredited college or university;
- Experience working in governmental, public or college accounting systems;
- Familiarity with State of Washington accounting, rules and regulations.
Departmental Management : Ability to effectively and efficiently manage a department including all related administrative and supervisory functions involving personnel and budget management;
Project Management : Manage projects by focusing attention on key priorities; evaluate approaches, determine feasibility, and adjust plan as needed; develop plans, coordinate projects and teams; communicate changes and progress; complete projects on time and on budget; perform well without direct supervision; do complex work independently; follow tasks through to completion;
Quality Management : Set clear quality requirements; measure key outcomes; improve processes, products and services;
Leadership : Lead by example, serve as appropriate role model to colleagues; demonstrate confidence within area of expertise; promote a cooperative work environment; ability to appropriately apply leadership techniques to motivate, develop and guide employees;
Conceptual Thinking : Ability to understand a situation or problem by identifying patterns or connections and addressing key underlying issues; use past professional or technical training and experience, creativity, inductive reasoning and intuitive processes to find potential solutions or valuable alternatives that may not be obviously related or easily identified; think 'outside the box';
Oral & Written Communication : Speak clearly and persuasively in positive and negative situations; listen and get clarification; respond well to questions; demonstrate group presentation skills; participate in meetings; structure and convey information clearly and effectively through both formal and informal documents; review and edit written work constructively; ability to tailor to audience in mind;
Student Centered : Attention, interest, activities and efforts are centered upon the best interest of students; create and support an environment that enables learners to achieve their personal, academic, and professional goals; provide courteous and helpful responses to all customers, whether they be students, general public or employees from another department;
Support for Diversity : Reflecting CBC’s mission, vision and values, support initiatives that expand the human qualities that differentiate our workplace and educational setting. Demonstrate and advocate an understanding of differences, open mindedness, compassion, sensitivity and interest in differing viewpoints given the diverse population and show a deep commitment to the involvement of colleagues, students and community members to student experience and success honoring freedom of expression as fundamental to personal, professional and organizational growth;
Accountability : Accountable for own actions, decisions, errors, mistakes and/or failures to act when appropriate; accept responsibility when given, understand what duties employee is responsible for and can be counted upon to carry out those responsibilities; and
Teamwork : Demonstrate a willingness to work with, and help others in completing job assignments, the ability to accept constructive criticism, and to cooperate with fellow employees and supervisors; demonstrate alignment with the 'Yes And' culture, (e.g., being present and listening, making each other look good, embracing change and failure and choosing positivity).
TERMS OF EMPLOYMENT:
This is a twelve (12) month per year, full-time exempt position. The standard work hours will be Monday through Thursday 7:00 a.m. to 4:30 p.m., and Friday 7:00 a.m. to 12:00 p.m.; however, work hours may vary due to work demands and some evening and weekend work may be required. This position is overtime exempt.
Prior to a new hire, a background check including criminal record history will be conducted. Information from the background check will not necessarily preclude employment but will be considered in determining the applicant's suitability and competence to perform in the position.
CONDITIONS OF EMPLOYMENT:
In the interest of providing a healthy, safe and secure educational and work environment, and in order to meet the requirements of federal legislation, it is the policy of Columbia Basin College to maintain an alcohol and drug-free workplace for our employees and students.
If you are hired, you will need to provide proof of identity and documentation of U.S. citizenship or appropriate authorization to work in this position as required by the Immigration Reform Control Act of 1986.
Columbia Basin College operates under an approved affirmative action plan and encourages applications from persons of color, women, veterans and persons of disability. The Human Resources Office is accessible to those with disabilities. If you need accommodation in application or employment, contact the Human Resources Office at (509) 542-4740.
- Ability to sit and stand for long periods of time;
- Frequent need for oral, written and auditory communication;
- Frequent use of computer and mouse;
- Occasional need to lift at least 20 pounds; and
- Occasional need to travel.