FISCAL AND AUDIT SERVICES MANAGER

FISCAL AND AUDIT SERVICES MANAGER

Req #: 184290 Department: UW BOTHELL: FISCAL & AUDIT SERVICES Job Location: UW Bothell Posting Date: 11/04/2020 Closing Info: Open Until Filled Salary: Salary and benefits are competitive. Salary is commensurate with qualifications and experience. Shift: First Shift Notes: Although open until filled, priority application date is November 24, 2020.

As a UW employee, you will enjoy generous benefits and work/life programs. For detailed information on Benefits for this position, click here.

The University of Washington is following physical distancing directives from state and local governments as part of the collective effort to combat the spread of COVID-19. Click HERE for updates.

Work is ordinarily performed in an office environment but may be performed remotely depending on health and safety requirements under the COVID-19 pandemic. As a UW employee, you have a unique opportunity to change lives on our campuses, in our state and around the world. UW employees offer their boundless energy, creative problem solving skills and dedication to build stronger minds and a healthier world.

UW faculty and staff also enjoy outstanding benefits, professional growth opportunities and unique resources in an environment noted for diversity, intellectual excitement, artistic pursuits and natural beauty. All of which has allowed the UW to be nationally recognized as a “Great College to Work For” for six consecutive years.

The University of Washington Bothell is one of the most dynamic public universities in the state of Washington. We offer a participatory student experience grounded in hands-on learning, close relationships with faculty members as teachers and mentors, and the personalized support of staff who are dedicated to student success. The academic work of the campus focuses on cross-disciplinary research and creative practice, connected learning, and community engagement. UW Bothell’s current enrollment is approximately 6,000 students. More than 90 percent of undergraduates are from Washington State, and approximately half are first-generation college attendees or come from underrepresented groups. Located along wetlands and a river north of Seattle, UW Bothell builds vibrant regional partnerships, creates and disseminates new knowledge, and prepares students for leadership throughout Washington and beyond.

Diversity is a core value of University of WA Bothell. We believe the power of diversity enriches all of us by exposing us to a range of ways to understand and engage with the world, identify challenges, and to discover, design and deliver solutions. To learn more, read our Diversity Statement.

The Fiscal and Audit Services Manager will provide campus-wide guidance and oversight in the areas of fiscal and administrative processes, policy development, audits, fiscal compliance, and ethics. A key focus of this position will be to facilitate complex procurement and contract requests while managing risk issues and ensuring compliance with applicable university policies, and state and federal regulations.

As the campus liaison for UW Bothell, this position will interface with university partners such as UW Procurement Services, Internal Audit, Risk Services, the Privacy Office, the Office of the Chief Information Security Officer, Accessibility, the Tax Office, and the Office of the Attorney General. The Fiscal and Audit Services Manager will work directly with campus units to provide information and guidance, advise on risk management, and ensure fiscal compliance.

RESPONSIBILITIES:
Financial Analysis and Process Improvement:
• Provides campus-wide guidance in the areas of fiscal and administrative processes, policy development, campus audits, fiscal compliance and ethics.
• Uses independent judgment and discretion to ensure the integrity of financial transactions and compliance with university policies and procedures, and state and federal regulations.
• Analyzes institutional financial data to determine potential areas for improvement.
• Advises units on how to strengthen business processes, record keeping systems, internal controls and oversight to remain compliant with university policies and procedures, and state and federal regulations.
• Analyzes and updates existing institutional fiscal policies, as well as develops new policies specific to UW Bothell; ensures ongoing review and update of policies communicated through the FAS website.
• Campus liaison to UW Seattle units engaged in compliance work such as UW Internal Audit, the Provost Office for course fees, and the Office of Merchant Services for payment card industry compliance matters.
• Represents UW Bothell in tri-campus initiatives; leads and participates in UW Bothell workgroups.

Supervision:
• Supervises 1.0 FTE Fiscal Specialist 2 and future student employees as needed.
• Responsible for staff training, supervision and development, which includes communicating priorities, coordinating workload, onboarding new staff, supporting staff development, and executing performance evaluations.

Procurement Services:
• Manages and oversees central purchasing and inventory functions to ensure efficient, effective and compliant financial processes and record keeping systems.
• Establishes and updates campus policies and procedures for key procurement functions.
• Provides guidance and training to units on changing financial and compliance policies.
• Develops and reports financial performance metrics and creates custom reports as requested.
• Partners with UW Bothell Information Technologies on technology-related procurement strategies and purchases, including the coordination of Personal Data Privacy Agreements (PDPA), accessbility, and security reviews; escalates risk concerns to the UW Bothell Chief Information Officer.
• Leads the UW Bothell Supplier Diversity program in collaboration with UW Business Diversity and Equity and UW Procurement Services, focusing on the awareness and utilization of small, local, and diverse suppliers on campus while promoting avenues of opportunity to the external business community.
• Supervises a Fiscal Specialist 2 who assists requestors with identifying the right purchasing method for goods and services, and guides them through the purchasing process.
• Consults with UW Procurement Services and other resources as appropriate.

Strategic Planning:
• Assists Director with developing short and long-term plans in support of FAS and institutional strategic goals, and integrates activities with strategic goals.
• Guides and supports FAS and the overall campus through the UW Finance Transformation ERP transition.

Contract Services:
• Serves as campus point of contact for non-procurement contracts and memorandums of understanding supporting various new and ongoing projects in academic and administrative units.
• Identifies individuals/units who need to be involved in contract development and ensures required review and approval signatures are obtained before submittal of proposals or execution of contractual documents.
• Maintains executed agreements in a contract tracking system, in accordance with contract requirements and university policies and procedures; maintains all correspondence and contracts documentation in an organized manner.
• Researches contract language and seeks guidance on complex terms and conditions; communicates issues to the Director.
• Consults with the Office of the Attorney General, Risk Services, the Tax Office and other resources as appropriate.

Audit Services:
• Assists Director with the management of campus audits by internal and external auditors (e.g. state and federal audits); as well as confidential investigations.
• Meets with units undergoing audits or investigations to provide support and guidance.
• Consults with UW Internal Audit and other resources as appropriate.

Risk Management:
• Collaborates with UW Bothell IT, UW partner offices (e.g. Privacy, CISO, Procurement) and local stakeholders on the following:
• Assessing campus software purchases for security, privacy and accessibility.
• Identifying, escalating and contextualizing institutional risks for various audiences.
• Contract reviews, modifications and UW riders.
• Vendor management and communications.

Other Duties:
• Serves on campus-wide committees associated with financial and administrative issues, including the Administrator’s Council and Student Technology Fee Committee.
• Leads campus Fiscal Fitness meetings which informs campus fiscal staff of changing financial, compliance and ethics matters.
• Develops, organizes, and conducts training programs and presentations on various topics related to this position’s area of expertise.
• Participates in and/or leads special projects.
• Performs other duties as required to meet the operational needs of Fiscal and Audit Services.

MINIMUM REQUIREMENTS:
• Bachelor’s Degree in Business or related field.
• At least four years of relevant work experience.
• Experience interpreting and applying policies in a regulatory environment.
• Demonstrated administrative, organizational, and problem-solving skills, and ability to manage initiatives in a rapidly changing organization.
• Excellent oral and written communication skills, including the delivery of impactful trainings and presentations.
• Demonstrated desire and ability to learn new processes and technologies.
• Strong attention to detail, and consistent and timely follow-through on tasks.
• Demonstrated ability to collaborate with diverse internal and external constituencies, including students, staff, and faculty.
• Ability to effectively handle conflict in a respectful and positive manner.
• Ability to act independently with general direction from the Director.

Equivalent education and/or experience may substitute for minimum requirements.

DESIRED:
• Familiar with higher education policies and procedures, and applicable state and federal regulations.
• Work experience in a higher education setting.
• Staff supervision experience.
• Experience in developing and implementing new system applications.
• Audit experience.

Conditions of employment:
• Work is performed in an office setting or remotely during regular business hours.
• Occasional evening work.

Application Process:
The application process for UW positions may include completion of a variety of online assessments to obtain additional information that will be used in the evaluation process. These assessments may include Work Authorization, Cover Letter and/or others. Any assessments that you need to complete will appear on your screen as soon as you select “Apply to this position”. Once you begin an assessment, it must be completed at that time; if you do not complete the assessment you will be prompted to do so the next time you access your “My Jobs” page. If you select to take it later, it will appear on your "My Jobs" page to take when you are ready. Please note that your application will not be reviewed, and you will not be considered for this position until all required assessments have been completed.




Applicants considered for this position will be required to disclose if they are the subject of any substantiated findings or current investigations related to sexual misconduct at their current employment and past employment. Disclosure is required under Washington state law .



Committed to attracting and retaining a diverse staff, the University of Washington will honor your experiences, perspectives and unique identity. Together, our community strives to create and maintain working and learning environments that are inclusive, equitable and welcoming.

The University of Washington is a leader in environmental stewardship & sustainability , and committed to becoming climate neutral.

The University of Washington is an affirmative action and equal opportunity employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, gender expression, national origin, age, protected veteran or disabled status, or genetic information.

To request disability accommodation in the application process, contact the Disability Services Office at 206-543-6450 or dso@uw.edu .

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