Administrative Coordinator

General Summary/Purpose

Under the supervision of the Department Sr. Administrative Coordinator, the Administrative Coordinator is responsible for coordinating the administrative activities for the Director and Core team of researchers, staff, and faculty members for the Center for Health Equity.

Specific Duties & Responsibilities

• Assist with the preparation of Rich Life Study participant compensation packet and send them out via mail
• Provide support to faculty by monitoring expenses, performing basic monthly reconciliation of accounts and processing routine financial transactions. Process key operational activities utilizing SAP for purchasing, invoices and reimbursements.
• Schedule/coordinate meetings and conference calls; maintain minutes and action plans from these meetings.
• Coordinate national/international travel arrangements; prepare and submit expense reports and annual summaries.
• Organize and maintain electronic files of correspondence

• Monitor, maintain and order office supplies and small office equipment, coordinate with IT for larger equipment orders.
• Demonstrate highly developed oral and written communication and interpersonal skills, pleasant demeanor and professional attitude.

• Demonstrate flexibility and re-establish priorities and work plans to compensate for unanticipated changes in work volume to adequately meet needs as deemed necessary.
• Demonstrates the ability to manage multiple projects simultaneously to meet deadlines.
• Consistently uses discretion when discussing confidential matters.
• Consistently participates in the development and implementation of office goals and objectives
• Performs other duties as required

Reports to: Sr. Administrative Coordinator

Minimum Qualifications(Required)

High School Diploma/GED.

Three (3) years related experience.

Additional education may substitute for required experience, to the extent permitted by theJHU Equivalency Formula:18 graduate degree credits may substitute for one year of experience. Additional related experience may substitute for the required education on the same basis. For jobs where equivalency is permitted, up to two years of non-related college course work may be applied towards the total minimum education/experience required for the respective job. *

Preferred Qualifications

Bachelor's degree preferred.

Special Knowledge, Skills, and Abilities

Operate office equipment such as computer, fax machine, copier, scanner, printer, and standard computer software (MS Office).

• SAP - A/R FV70 (outgoing invoices), FB
• L5N (reconciling invoice payments); Shopping Cart; and Trip Manager.
• Comprehensive knowledge and compliance of HIPAA rules and regulations in the dissemination of patient protected health information (PHI).
• Proficient in PC operations and software applications such as MS WINDOWS, EXCEL, POWERPOINT, and WORD.
• Knowledge of Medical Terminology.
• Able to complete mandatory on-going training necessary to schedule new and follow-up appointments as appropriate.
• Excellent interpersonal, communications, and customer service skills.
• Sitting in a normal seated position for extended periods of time;
• Reaching by extending hand(s) or arm(s) in any direction;
• Finger dexterity to manipulate objects with fingers rather than with whole hand or arm, for example, using a keyboard;
• Communication skills using the spoken word;
• Ability to see and hear within normal parameters;
• Ability to move about workspace.
• Ability to lift up to 25 pounds.

Classified Title: Administrative Coordinator
Working Title: Administrative Coordinator ​​​​​
Role/Level/Range: ATO 40/E/02/OE
Starting Hourly Pay Rate Range: $17.42 - $23.95 / Commensurate with Experience
Employee group: Part-time
Schedule:varies/ up to 20 hrs per week
Exempt Status: Non-Exempt
Location:04-MD:School of Medicine Campus
Department name: 10002809-SOM DOM General Internal Medicine
Personnel area: School of Medicine

The successful candidate(s) for this position will be subject to a pre-employment background check.

If you are interested in applying for employment with The Johns Hopkins University and require special assistance or accommodation during any part of the pre-employment process, please contact the HR Business Services Office atjhurecruitment@jhu.edu. For TTY users, call via Maryland Relay or dial 711.

The following additional provisions may apply depending on which campus you will work. Your recruiter will advise accordingly.

During the Influenza ("the flu") season, as a condition of employment, The Johns Hopkins Institutions require all employees who provide ongoing services to patients or work in patient care or clinical care areas to have an annual influenza vaccination or possess an approved medical or religious exception. Failure to meet this requirement may result in termination of employment.

The pre-employment physical for positions in clinical areas, laboratories, working with research subjects, or involving community contact requires documentation of immune status against Rubella (German measles), Rubeola (Measles), Mumps, Varicella (chickenpox), Hepatitis B and documentation of having received the Tdap (Tetanus, diphtheria, pertussis) vaccination. This may include documentation of having two (2) MMR vaccines; two (2) Varicella vaccines; or antibody status to these diseases from laboratory testing. Blood tests for immunities to these diseases are ordinarily included in the pre-employment physical exam except for those employees who provide results of blood tests or immunization documentation from their own health care providers. Any vaccinations required for these diseases will be given at no cost in our Occupational Health office.

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