Associate Director of Donor Relations

Wisconsin, United States
Salary Not specified
Nov 05, 2020
Employment Level
Non-Tenured Track
Employment Type
Full Time

Milwaukee School of Engineering (MSOE) invites applications for a full time Associate Director of Donor Relations to join our University Advancement team. Under the direction of the Director of Annual Giving and Donor Relations, the Associate Director of Donor Relations will be responsible for the overall planning and implementation of a comprehensive donor relations program. This person will provide critical support to the University Advancement team by stewarding and recognizing donors and their charitable contributions to the University. This person must have the ability to maintain strict confidentiality, attention to detail, and work well independently and as a team member.


Essential Duties and Responsibilities

This position will develop and implement stewardship efforts and build meaningful relationships with constituents, create and customize stewardship and management correspondence and reports, oversee special events, write content for printed communication and be the primary liaison for scholarship administration.

 Stewardship and Recognition (50%)

  • Evaluate systems and processes to prepare for implementation of regular stewardship and recognition activities
  • Regularly connect with donors and work with them to ensure donor intent is carried out (in-person, written, digital, etc.)
  • Work closely with gift officers to identify, develop, and implement stewardship strategies for donors, ranging from written impact reports to visible and personalized recognition
  • Prepare written documentation/communication to donors and key staff members. Inform the President, VP’s and development personnel of important facts and information regarding major donors, i.e. birthdays, anniversaries, special accomplishments, in connection with cultivations and solicitations
  • Oversee various giving societies and memberships associated with giving levels in coordination with Director of Annual Giving and Donor Relations
  • Associate Director of Donor Relations is responsible for the coordination of donor recognition signage on campus. They will work collaboratively with University Advancement leadership, donors, Associate Director of Advancement Communications to make sure signage and recognition is produced accurately and according to agreements made with donors.
  • Lead the coordination of special events (recognition, dedication, etc.)

Scholarships and Endowment Reporting (30%)

  • Provide detailed analysis of scholarship program, donors and recipients - Maintain contact with donors and family members who have established endowed and annual scholarships, including award amounts, names, and a brief bio of students selected as scholarship recipients.
  • Coordinate receipt of Scholarship Thank-you letters.
  • Collaborate with the Financial Aid Office to create annual donor reports for endowed funds, including scholarships, awards, and chairs.
  • Act as liaison between Financial Aid and the Office University Advancement.
  • Act as the liaison between scholarship donor and recipient(s) to assure that named scholarships are awarded
  • Gather information, stories, photos, etc. for stewardship reporting
  • Assess and distribute scholarship data to internal staff

Administrative and Strategic (15%)

  • Responsibility for the coordination of all stewardship aspects of the University.
  • Oversee proper documentation as related to donor stewardship and engagement
  • Attend department and campus meetings
  • Catalogue and maintain lifetime and annual giving recognition societies, displays, etc.
  • Works closely and collaboratively with the members of the development staff to accomplish the goals of the University at large.

Professional Development (5%)

  • Participate in industry conferences, webinars, and professional societies
  • Continuing education/maintain expertise on research techniques and resources

Other Duties and Responsibilities

  • Participate as a member of the Office of University Advancement
  • Assist with annual giving projects as needed

This list of duties and responsibilities is not all-inclusive and may be expanded to include other duties and responsibilities as management may deem necessary from time to time.



  • Bachelor’s degree from a regionally accredited college or university in a directly related area of specialization and/or equivalent years of experience directly related to the job functions.
  • Relative Experience should also include: Principles of fundraising, Basic accounting skills, Writing skills, Previous experience with a donor database and Microsoft Office as well as the interpersonal and communication skills necessary to present MSOE in a positive manner to the public, current and potential donors, and internal personnel.


Language Skills

  • The written and analytical skills necessary to create, research, and write materials to effectively educate, motivate, and acknowledge donors.

Mathematical Skills

  • Moderate to Advanced. The mathematical skills necessary to prepare event budgets and project revenues.

Reasoning Ability

  • Maintain strict confidentiality of all transactions, corporate records, and files.
  • Must have demonstrated sensitivity and professionalism when dealing with community organizations, non-profit agencies, governmental representatives, and stakeholders.
  • Ability to use judgment, tact, and discretion when handling complex and confidential material.

Physical Demands

  • While performing the duties of this job the employee is largely sedentary, the ability to move is required. The employee is occasionally required to traverse within their work area as well as other areas on campus.
  • Ascending and descending of stairs as this workspace is on the third floor of a building that does not contain an elevator.

Work Environment

  • This job operates in a professional office environment. This role uses standard office equipment, including but not limited to computers, phones, photocopiers, filing cabinets, and fax machines.


The above statements reflect the general details necessary to describe the principle functions of the occupation described and shall not be construed as a detailed description of all the work requirements that may be inherent in the occupation. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

It is the policy of MSOE to provide equal employment opportunity to all individuals regardless of their race, ethnicity, color, creed, religion, sex, age, national origin, physical or mental disability, military and veteran status, sexual orientation, gender identity, genetic characteristics, marital status or any other characteristic protected by local, state or federal law. This policy applies to all jobs at the University and to all the terms, benefits, and conditions of employment/enrollment.