Minnesota, United States
Salary Commensurate with experience
Nov 05, 2020
Employment Level
Employment Type
Full Time


Gustavus Adolphus College is one of the nation’s leading private liberal arts colleges serving over 2,200 students. The College aspires to be a community of persons from diverse backgrounds who respect and affirm the dignity of all people. Known for its strong science, writing, music, athletics, study-away, and service-learning programs, Gustavus is located on a scenic 340-acre hill in St. Peter, Minnesota only one hour southwest of the Twin Cities.

Job Summary: The Registrar provides strategic leadership in the Office of the Registrar, reporting to the Provost and Dean of the College. The Registrar serves the campus through stewardship of student academic records, academic policies and procedures, curriculum records, course and academic space scheduling, transcripts, enrollment verifications, commencement, degree audits, and course registration. The Registrar ensures the accuracy, integrity, and privacy of student academic data and serves as a campus leader for FERPA-related matters. The Registrar is a highly collaborative campus leader, supporting a staff toward continuous improvement of systems and services. The Registrar serves on a variety of faculty and campus-wide committees, contributing to and informing the development of policies, ensuring accuracy in practices and compliance with regulatory agencies. Anticipated start date will be in early February 2021 (later start date may be possible depending upon the needs of the College and the successful applicant).

*Starting salary: $71,781, negotiable dependent on experience and qualifications*

Duties and Responsibilities:

  • Provide leadership on academic policy, calendar, and curriculum including general education, graduation requirements, and major requirements.
  • Direct the following activities:
    • building of new and revised academic programs within Ellucian/Colleague
    • entry of academic year course scheduling into the Ellucian/Colleague system, assignment of classroom space, and coordination of course registration process
    • preparation and distribution of course and final exam schedules
    • preparation of official enrollment reports
    • articulation of FERPA regulations to the campus community
    • auditing degree programs to verify completion of graduation requirements and posting of official degrees,
    • process for making transcripts available to students and graduates
    • designation of student academic achievement and sanctions
    • preparation and distribution of the academic catalog
    • determination of athletic eligibility
  • Receive, review, and determine academic petition and transfer credit, following faculty policy and in consultation with Admission and Academic Deans and/or Provost
  • Oversee policies and procedures related to access, privacy, and security of student information, especially regarding meeting extracurricular legal requirements.
  • Collaborate with Technology Services on updates and modifications to the Ellucian/Colleague system and other technology advances
  • Cross-divisional collaboration toward student success efforts, including Admission, the Academic Support Center, the campus retention committee and Financial Aid.
  • Oversee policies and procedures related to access, privacy, and security of student information, especially regarding meeting extracurricular legal requirements.
  • Develop and oversee departmental budget.
  • Lead and support continuous improvement, openness to change, transparency, and professional development among office staff of three.


Minimum Education/Experience/Qualifications:

  • Bachelor’s degree.
  • Demonstrated knowledge of modern electronic student academic record storage and delivery systems.
  • Accuracy and attention to detail.
  • Demonstrated ability to coordinate and lead the work of multiple staff and to work collaboratively within and across departments to achieve institutional goals.
  • Excellent verbal and written communication skills.
  • A strong customer service orientation toward all campus constituencies.

Preferred Education/Experience/Qualifications:

  • Masters degree.
  • Experience with the Ellucian/Colleague student information system and Entrinsik Informer.
  • Knowledge of federal and state regulations including FERPA and Department of Veterans Affairs.
  • Experience with National Student Clearinghouse.
  • Experience with study away programs.
  • Experience with undergraduate and graduate curricula.


To apply for this position, please continue the process on our website, to complete the online application. A complete application will include the following attachments. Incomplete applications will not be reviewed by the search committee. Applications will be reviewed starting December 2, 2020.

  • Cover Letter
  • Online Application
  • Resume/Curriculum Vitae
  • Contact information for three (3) references

Gustavus Adolphus College does not discriminate on the basis of race, color, national origin, ancestry, sex, disability, religion, age, sexual orientation, gender identity, or veteran status in its education or employment programs or activities.

Click on the following link to learn more about Gustavus's campus-wide commitment to diversity, equity, and inclusion.