Director of Administrative Services

Location
Connecticut, United States
Salary
Salary Commensurate with experience
Posted
Nov 04, 2020
Employment Level
Administrative
Employment Type
Full Time

Western Connecticut State University

Division of Finance & Administration

Director of Administrative Services

Western Connecticut State University is pleased to announce that applications are being accepted for a Director of Administrative Services.

The Administrative Services department is responsible for providing expertise in purchasing and contract management, management of the university’s purchasing (credit) card program, records compliance, mail services, property management, purchasing and shipping and receiving.

Position Summary: Reporting to the Chief Financial Officer, the director plans, directs, and controls all contractual activities for the University, including developing, negotiating, and executing vendor agreements, as well as managing and monitoring contracts for compliance with State and Federal statutes, Board of Regents policies, internal procedures, and contract terms and conditions. Supervises the University’s purchasing, and supply services, including issuance of Requests for Proposal (RFP’s), bid requirements, purchase orders, and personal service agreements, as well as managing CHRO compliance. Develops, publishes and implements detailed purchasing and contract compliance policies and procedures to ensure sound fiscal management. Conducts educational sessions to distribute information to the University community. Coordinates with the CSCU System Office and the State Attorney General’s Office on any system-wide contractual activities, ensuring proper compliance with all prevailing regulations, policies, and procedures. Negotiates and manages contract administration auxiliary service contracts for food service, bookstore, laundry, and vending. Oversees the fixed asset (equipment) recording and monitoring system, administers the State Comptroller’s Property Inventory Control System and completes the annual Property Inventory Report. Oversees the University’s Surplus Property Control Office with the responsibility for proper disposal of surplus equipment. Prepares analytical reports, such as periodic and ad-hoc reports comparing year over year, trends, and plans over actuals. Supervises the University’s Mailroom and Shipping & Receiving operations.   Responsible for Records Management and Liability Insurance requirements Supervises and evaluates a staff of professionals, paraprofessionals and support personnel.

Qualifications: Master’s degree required, preferably in accounting, purchasing management, financial management or a relevant business or public administration concentration. Six (6) or more years of experience in administrative services (purchasing, contract compliance, debit card programs) with experience with the formulation and implementation of policy. Demonstrated ability to develop complex and involved contracts, to negotiate these contracts with vendors and service providers, and to manage and monitor contracts in accordance with their terms and conditions, and applicable statutes, regulations, and policies. Prior supervisory experience is required. Must possess excellent communication, analytical, and interpersonal skills as well as the ability to work collaboratively across the campus community.

WCSU is committed to enhancing our diverse university community by actively encouraging people with disabilities, minorities, veterans, and women to apply. We take pride in our pluralistic community and continue to seek excellence through diversity and inclusion. 

Salary & Benefits: The salary range is $88,902 – $135,475 and is commensurate upon candidates' experience. WCSU offers a comprehensive benefits package. Additional information on benefits can be found at www.wcsu.edu/hr/benefits/.

Application Process: Prospective candidates must submit a cover letter, which includes the names and contact information for three (3) professional references and a resume. Email your application materials as one (1) complete file (PDF or Word format only) and not via multiple attachments to: Ms. Peggy Boyle, Assistant Director of Human Resources - Recruitment. In subject line of email reference: Your Last Name – Director - Administrative Services. Email application materials to hrpositions@wcsu.edu. Application materials must be received by November 18, 2020. Late applications will not be accepted. 

State and Federal requirements expect that organizations with 100 or more employees invite applicants to self-identify gender and race. We kindly request all applicants to complete the Affirmative Action Data Questionnaire via the following link. http://wcsu.edu/diversity/affirmative-action-data-questionnaire/. Any questions may be directed to Ms. Keisha Stokes in the WCSU Office of Diversity and Equity at stokesk@wcsu.edu. Completion of this data will not affect your opportunity for employment, or terms or conditions of employment. This form will be used for reporting purposes only and will be kept separate from all search records and only accessed by the Office of Diversity and Equity.

Western is an Affirmative Action Equal Opportunity Educator/Employer

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