FMLA & Work Comp Specialist

Location
Wisconsin, United States
Salary
Salary Not Specified
Posted
Nov 04, 2020
Employment Level
Administrative
Employment Type
Full Time


Posting Details

Recruitment Number

974

Working Title

FMLA & Work Comp Specialist

Position Type

Staff/Administrative

Appointment Percentage

100

Division/College

Administration and Finance Division

Description of College / Department / Program / Division / Unit

Position Summary

This position provides day-to-day administration, consultative services and technical support for FMLA, ADA, and workers compensation cases for employees. The FMLA & Workers’ Comp Coordinator interprets, counsels employees and ensures compliance in the Family Medical Leave Act ( FMLA ), Americans with Disabilities Act ( ADA ), and workers’ compensation laws and policies. The position develops and delivers relevant communications and trainings and serves as a key resource in developing, maintaining, and implementing improvements in FMLA, ADA, and Workers’ Compensation administration.

Required Qualifications

• Bachelor’s degree and two (2) years of experience administering leave or benefit programs OR six (6) years of related training and experience.
• Knowledge of FMLA, ADA, and other applicable federal, state and local laws.
• Knowledge of how the FMLA, ADA and Worker’s Compensation interrelate.
• Must be able to determine priorities, handle multiple tasks, and problem solve at a high level of competence.
• Should possess excellent organizational and time-management, interpersonal and verbal/ written communication skills.
• Ability to maintain confidentiality to maintain the integrity of benefits and human resources practices.
• Knowledge of Microsoft Suite (Word, Excel, PowerPoint, Outlook).

Preferred Qualifications

• 3 years of benefits-related experience administering employee FMLA leave and disability accommodation programs.
• Demonstrated ability to exercise excellent judgment, follow-through, and the use of tact and discretion in the conveyance of information.
• Ability to write clearly and professionally, to work with time-sensitive issues and to be self-directed with minimal supervision is a must.
• HR experience in a higher education setting.
• Experience with short and long term disability benefits and Workers Compensation.

Physical Demands

• When applicable and appropriate, consideration will be given to reasonable accommodations.
• Mental: Clear and conceptual thinking ability; excellent judgment and discretion; ability to handle work-related stress; ability to handle multiple priorities simultaneously; and ability to meet deadlines.
• Physical: Computer keyboarding, travel as required.
• Auditory/Visual: Hearing, vision and talking.

Working conditions and environment

• Extended hours may be necessary to due to benefit and/or payroll deadlines
• Occasional overnight travel for UW System meetings and professional development.

Miscellaneous Information

• All duties must be performed with the highest degree of confidentiality, constantly aware of the compliance with Wisconsin’s public records laws and document retention.
• Under general direction, employee works independently towards completion of goals within established timeframes. Instructions are given both verbally and written.
• Periodic meetings with supervisor to discuss focus and goals.

Duties/Responsibilities

These are the job duties required for the position.

Responsibility Statement

Family Medical Leave Act (FMLA)

Duties to Support Responsibility

• Intake of leave requests, sending required notices, forms and letters, and determining leave eligibility. Ensure federal and state compliance of all leaves, including certification of FMLA leaves.
• Determine FMLA eligibility, generate all necessary correspondence, review FMLA medical documentation, request clarification where necessary, determine whether or not leave is FMLA – qualifying, make appropriate designation on behalf of university and follow up as necessary.
• Communicate as necessary with employees, supervisors and departments to keep stakeholders informed and up to date through FMLA leave application process, period of FMLA leave, and return to work.
• Maintains appropriate contact with all employees on leave and coordinates all aspects of return to work for employees on leave.
• Assess FMLA claims to determine income continuation insurance coverage status. Manages requests ensuring claims are coordinated with FMLA or general medical cases. Interface with insurance providers as applicable.
• Consult with the Benefits and Wellness Specialist, as needed, to coordinate changes to benefits as a result of employee’s leave.

Percentage Of Time

50

Essential

Yes

Responsibility Statement

Workers’ Compensation

Duties to Support Responsibility

• Ensures that the workers’ compensation program is managed in accordance with applicable OSHA and workers’ compensation laws.
• Maintains confidential workers’ compensation and related medical files.
• Ensures that all reportable workers’ compensation claims are submitted to UW System in a strict timeline.
• Conducts investigations, gather information/evidence and creates documentation of all pertinent information in workers’ compensation claims. Evidence may include, but is not limited to: video, audio, pictures, interviewing employee, witnesses, supervisor, etc.
• Enter all case information into the workers’ compensation database.
• Responsible for completion of all required OSHA reports and postings.

Percentage Of Time

25

Essential

Yes

Responsibility Statement

FMLA, Workers’ Compensation and ADA Administration & additional duties

Duties to Support Responsibility

• Interprets and administers leave programs and policies in accordance with the applicable federal and state employment laws ( FMLA, ADA, USERRA, Pregnancy Discrimination Act, etc.).
• Coordinates and organizes all medical information and ensures that HIPAA and Employee Privacy guidelines are closely monitored and effectively executed.
• Works closely with employees to ensure that all relevant completed medical documentation is submitted for timely review.
• Partners closely with HR Leadership Team ( HRLT ) on all cases. Meets regularly with HRLT to review claims’ status and develops strategies for resolution.
• Manages all administrative aspects of leave and workers’ compensation claims to include tracking hours used/taken and working closely with the Supervisor, HR Service Center and Payroll to ensure that pay for employees is accurate and correct.
• Develops and maintains communication materials to ensure employees are fully informed of their rights under FMLA, Workers’ Compensation, and ADA .
• Develops and delivers educational FMLA, ADA, and/or workers’ compensation sessions to supervisors and managers on applicable laws, regulations, and procedures.
• Produces and manages reporting metrics and analytics for all leave cases and workers’ compensation claims as requested.
• Identifies, recommends, and implements process improvements to simplify leave processes and procedures and to integrate best practices.
• Assist in the planning and coordination of HR’s Annual Benefits Fair held during Annual Benefits Enrollment period.
• Backup for Benefits and Wellness Coordinator.
• Other duties as assigned by supervisor.

Percentage Of Time

15

Essential

Yes

Responsibility Statement

Americans with Disabilities Act (ADA)

Duties to Support Responsibility

• Determine need for reasonable accommodations as required under ADA efficiently while maintaining open communication with employees, supervisors and managers.
• Generate all correspondence and initiate follow-up as necessary.
• Advise supervisors and departments regarding implementation of accommodations while maintaining appropriate confidentiality of employee medical/disability information.
• Maintains a record of all disability and accommodation issues and the resolution of each
• Provide guidance to staff regarding issues relating to disabilities and accommodation.

Percentage Of Time

10

Essential

Yes

Posting Detail Information

Special Instructions

Posting Date

Close Date

Continuous Recruitment

Yes

Continuous Recruitment First Review Date

12/03/2020

Position Contact Name

Alyssa Balboa

Position Contact Email

abalboa@uwlax.edu
Required Documents
Required Documents
  1. Resume/Curriculum Vitae
  2. Cover Letter/Letter of Application
Optional Documents
  1. Reference Contact Information
Supplemental Questions

Required fields are indicated with an asterisk (*).

  1. * The University of Wisconsin System will not reveal the identities of applicants who request confidentiality in writing, except that the identity of the successful candidate will be released. See Wis. Stat. §. 19.36(7).
    • I prefer my identity remain confidential and have read and understand that if I am the successful candidate for this position, my name may be released.
    • I do not request that my identity remain confidential.
  2. * Please provide your most recent employer, supervisor name and contact information, including phone number and email address. (Per UPS Operational Policy: TC 1, UW System requires reference checks related to sexual harassment and sexual violence to be conducted at a minimum with a final candidate’s most recent employer and with all previous UW System institution and State of Wisconsin agency employers from the past seven years.)

    (Open Ended Question)

  3. * Are you currently employed by or have you been employed by a UW System institution or a State of Wisconsin agency during the last seven (7) years? Please answer yes or no. If yes, provide the institution or agency name, your supervisor and contact information, including phone number and email address.

    (Open Ended Question)

  4. How did you hear about this employment opportunity?
    • Chronicle of Higher Education Web Site
    • Discipline-Specific Publication/Web Site
    • HERC Web Site
    • HigherEdJobs.com Web Site
    • Job Center of Wisconsin Web Site
    • Minority Publication/Web Site
    • University of Wisconsin - La Crosse Social Media (i.e. Facebook, LinkedIn, Twitter)
    • University of Wisconsin - La Crosse Web Site
    • La Crosse Tribune
    • Personal Referral


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