Exec Dir Procurement

Posting Details

Security Sensitive Position? Yes Hours of Work 8:00 AM - 5:00 PM M-F
Position Details

Posting Number TSU202309 Official TSU Title Exec Dir Procurement Grant Title N/A Job Description Summary / TWC Summary

The Executive Director provides management and leadership of the Procurement Office throughout the university; develops and/or supports the development of strategic and annual work plans; manages staff performance and attainment of all goals and objectives set; has final authority to conduct and conclude all university purchases in a manner that will ensure transparency, fairness and the wise expenditure of university funds in accordance with the laws of the State of Texas and policies established by the Board of Regents.

Essential Duties Summary

Oversees multiple departments managed by subordinate staff; develops and maintains policy and procedural knowledge in assigned functions; develops functional goals and objectives and strategies; monitors and reports on functional performance. Performs advisory and support services to university leadership, all departmental customers, current and prospective vendors and members of the public on all aspects of the university’s procurement activities including purchase orders, accounts payable, travel services, procurement cards, HUB program, delivery, source selection processes, contract administration and contract monitoring. Develops compliance programs and procedures to ensure the integrity of the procurement process while ensuring adherence to institution-wide compliance with applicable laws and regulations as well as campus policies and procedures. Serves in an advisory role to university committees ( SACS, Strategic Planning, Finance, etc.) on subjects impacting the college system. Evaluates and implements automated procurement processes with advanced technology in applicable purchasing functions. Oversees the accuracy and completeness of formal solicitations. Interfaces with University President, System Administrators, state and federal agents, Board of Trustees, and various external organizations as it relates to procurement operations. Regularly monitors university spend reports to ensure compliance with state required bidding thresholds. Participates in ensuring the university’s success in meeting state goals and mandates related to purchasing. Assist in the preparation of procurement documentation submitted to the Board of Regents for approval. Supervises and conducts performance appraisals on employees, measuring such performance against established goals, and making necessary recommendations. Develops and monitors departmental budget for all functional areas. Oversees vendor performance evaluations and contract compliance. Responsible for the administration of the Historically Underutilized Business ( HUB ) program. Oversees the training sessions for users and department employees. Serves as purchasing liaison to the state legislature, the Comptroller’s Statewide Procurement Division, TSU Administration, vendors and users. Performs other job-related duties as required.

% FTE

100%

Hiring Range Commensurate with experience. Education

Bachelor’s degree from an accredited college or university in Business, Finance, Supply chain management, or other disciplines related to the work of the Procurement Office. Master’s degree preferred.

Required Licensing/Certification

Certified Texas Contract Manager ( CTCM ) and/or Certified Public Procurement Officer ( CPPO )

Knowledge, Skills, and Abilities

Knowledge of all procurement process disciplines is critical. Demonstrated ability to provide effective leadership, strategic vision, supervision, professional development, and training to ensure individual staff development and achievement of organizational goals and training to department representatives. Excellent verbal and written communication, interpersonal, organizational and facilitation skills. Ability to identify complex problems and review related information to develop and evaluate options and implement solutions. Must be skilled at using logic and reasoning to identify the strengths and weaknesses of alternative solutions, conclusions or approaches to problems. Ability to encourage and build mutual trust, respect, and cooperation among team members. Must be skilled in management of one’s own time and adhere to deadlines.

Superior customer service skills and dedication to detailed and timely work. Proficient with the ability to use personal computers and Microsoft Office Suite, Access, analytical tools and ERP systems (e.g. Banner) and other job related databases and software.

Work Experience

Minimum seven (7) years related work experience, prior procurement progressive experience in educational/governmental setting preferred. Experience with complex solicitations, contract negotiation/management. Procurement process expertise and understanding of various product and service commodities a plus.

Leadership/Supervisory Responsibilities

Proven leadership and management skills, including demonstrated ability to motivate and develop work teams to ensure the achievement of high standard delivery outcomes and improved performance. Demonstrated extensive experience and ability, at management level in a strategic procurement and contract management function.

Work Complexity/Budget Authority

Departmental budget of $1M and unlimited amount per purchase order.

Independent Judgment/Decision Making/Problem Solving Skills

Develops objectives and general policies and procedures for areas of responsibility within general scope of established operational goals and plans. Day-to-day work and decisions do not require direction or review by immediate supervisor. Requires high degree of independent judgment and problem solving of complex problems. End results are reviewed by supervisor. Strategic issues are reviewed with supervisor.

Personal/Organizational Contacts

Ability to work well with a diverse clientele, including Board of Regents, university leadership, department customers, students, vendors and members of the public.

Customer Service Relationships

Anticipates customer needs and regularly motivates or influences others to reach consensus. Requires advanced interpersonal and communication skills to establish and maintain internal and external customer relationships. Explores alternatives and creative solutions to meeting the needs of the customer. May troubleshoot sensitive or confidential matters. Identifies barriers to effective customer service and sets customer service standards. Personally ensures problem resolution.

Working/Environmental Conditions

Work is performed within routine office environment with no exposure to hazardous or unpleasant conditions. Physical demands are usually limited to sitting or standing in one location much of the time. Some stopping, lifting or carrying objects of light weight may be required.

Desired start date Position End Date (if temporary)
UA EEO Statement

It is the policy of Texas Southern University to provide a work environment that is free from discrimination for all persons regardless of race, color, religion, sex, age, national origin, individuals with disability, sexual orientation, or protected veteran status in its programs, activities, admissions or employment policies. This policy of equal opportunity is strictly observed in all University employment-related activities such as advertising, recruiting, interviewing, testing, employment training, compensation, promotion, termination, and employment benefits. This policy expressly prohibits harassment and discrimination in employment based on race, color, religion, gender, gender identity, genetic history, national origin, individuals with disability, age, citizenship status, or protected veteran status. This policy shall be adhered to in accordance with the provisions of all applicable federal, state and local laws, including, but not limited to, Title VII of the Civil Rights Act.

Manual of Administrative Policies and Procedures

Close Date Open Until Filled (overrides close field) Yes Special Instructions to Applicants Open to all applicants. Posting Supplemental Questions

Required fields are indicated with an asterisk (*).

  1. * Do you have a Bachelor’s degree from an accredited college or university in Business, Finance, Supply chain management, or other disciplines related to the work of the Procurement Office?
    • Yes
    • No
  2. * Do you have a Master's degree?
    • Yes
    • No
  3. * Do you have a minimum seven (7) years related work experience, and prior procurement progressive experience in an educational/governmental setting?
    • Yes
    • No
  4. * Do you have experience with complex solicitations, contract negotiation/management?
    • Yes
    • No
  5. * Do you have procurement process expertise and an understanding of various product and service commodities?
    • Yes
    • No
  6. * Do you have the following certifications: 1. Certified Texas Contract Manager (CTCM) 2. Certified Public Procurement Officer (CPPO)
    • Certified Texas Contract Manager (CTCM)
    • Certified Public Procurement Officer (CPPO)
    • Both CTCM & CPPO
    • None of the above
  7. * Are you proficient with the ability to use personal computers and Microsoft Office Suite, Access, analytical tools and ERP systems (e.g. Banner) and other job related databases and software?
    • Yes
    • No
Applicant Documents
Required Documents
  1. Resume
  2. Cover Letter/Letter of Application
  3. Official Transcripts
Optional Documents
  1. Other Document
  2. Reference Letter 1
  3. Reference Letter 2
  4. Reference Letter 3


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