Recruiting Specialist

Arkansas, United States
Salary Not Specified
Oct 31, 2020
Employment Type
Full Time

Posting Details

Posting Number NC00128P Quick Link for Position Working Title Recruiting Specialist Position Number 21-26-0017 Department Human Resources About the University

For more than 6,000 students each semester, the University of Arkansas – Fort Smith offers a dynamic and diverse learning community with a student-centered approach focused on the success of the individual. Small class sizes combine with innovative, hands-on learning and research experiences alongside expert faculty to ensure students receive a future-focused education at the most affordable tuition rate in the state. The university has undergone significant changes since its founding in 1928 and now offers 51 bachelor’s and associate degrees, two master’s degrees, and 36 certificate programs, all aimed at preparing students for success in the global workforce. UAFS is one of 21 academic institutions and affiliates governed by the University of Arkansas System.

The second-largest city in the state, Fort Smith is located on the Arkansas-Oklahoma border in the heart of the Arkansas River Valley. Established in 1817 as a frontier military post, Fort Smith is now a vibrant and growing city featuring a variety of cultural activities and entertainment options, including a thriving downtown arts and entertainment district. Outdoors enthusiasts will appreciate the Natural State’s plentiful trails, mountains, forests, parks, and waterways, both within city limits and throughout the surrounding area. The city is also within easy driving distance of Tulsa, Kansas City, Dallas, Oklahoma City, Little Rock, and Memphis.

The UAFS campus is comprised of 77 buildings and facilities located on 170 beautifully manicured acres and crowned with the Donald W. Reynolds Campus Plaza, Tower, and Campus Green. Students who choose to live on campus may do so in one of two residence hall complexes, complete with a full-service dining center, or the on-campus apartment complex for married students and upperclassmen. Campus involvement is encouraged by participation in more than 100 registered student organizations, which includes academic societies, a dynamic Greek life system, intramural sports, and cultural/special interest groups. The UAFS Lions compete in NCAA Division II Lonestar Conference in men’s baseball, women’s volleyball, and men’s and women’s basketball, golf, cross country, and tennis.

About the College / Department

The Human Resources Department partners with members of the University community to foster a work environment that attracts, retains, and develops a talented and diverse workforce. We do this with an emphasis on customer service while ensuring consistency in processes, policies, and regulatory compliance. We provide support in the areas of recruitment, employment, orientation, compensation, benefits, and employee relations.

Position Summary

Under general direction, acts as a key contact for employees, applicants, and hiring managers, to support recruiting and staff efforts. Works in tandem with the other HR staff to provide a high level of customer service and accomplish departmental goals and to provide support for university recruitment efforts and other HR department initiatives as required. This position reports to the Associate Director of HR for Classification, Compensation, and Recruitment, and is governed by state and federal laws and institutional policy.

Summary of Job Duties

• Assists supervisors in writing/updating job descriptions. Reviews for content and consistency, editing as necessary before final approval process.
• Works with compensation staff to verify and assign position and job details including but not limited to state classification, salary level, job number, chain-of-command, FLSA exempt/nonexempt status.
• Provides assistance in matters related to recruiting, covering the entire search and hiring process, promoting a positive experience for applicants and members of the search process including but not limited to managing position requisitions; preparing job announcements and advertisements; preparing EEO screening documents; working with hiring manager and screening committees through the process as needed to include training; processing hiring proposals and background checks; assisting finalists with travel plans and lodging, travel reimbursement paperwork, and other areas as needed.
• Maintains accurate records and prepares reports, audits, research, etc. for recruiting processes.
• Assists with the coordination of special training for employees and supervisors related to recruitment activities, use of PeopleAdmin, EEO guidelines, interviews, etc.
• Monitors recruiting department email and responds accordingly
• Performs basic reception and clerical duties for the department (to include recruiting, compensation, benefits, and HR admin staff); including answering phones, greet, direct and provide general information for employees and visitors. Screens incoming calls for supervisors. Works in cooperation with other HR staff to cover phones.
• Works independently and within a team on special projects and tasks as needed.
• Responsible for maintaining a positive work atmosphere by acting and communicating in a manner to foster teamwork and to provide leadership for subordinates. Requires consistent on-time attendance.
• Other duties as assigned.

Minimum Qualifications

The formal education equivalent of a bachelor’s degree in HR, business admin, finance, or related field; plus at least one year of related experience to include customer service and effective writing and editing skills to compose job postings and other materials. Other job related education and/or experience may be substituted for part of these requirements. Higher education or HR experience a plus.

Please ensure that all relevant application materials include details addressing the minimum qualifications. Applicants not meeting the minimum qualifications will be disqualified from consideration.

License(s)/Certifications Preferred Qualifications Knowledge, Skills, and Abilities

To perform the job successfully, the following competencies are required for the essential functions of this position:
• Knowledge of the principles and practices of human resources.
• Knowledge of recruiting, interview techniques and processes in Higher Education.
• Knowledge of applicable state and federal laws, University policies, and procedures as they relate to personnel issues, to including knowledge of EEO, AA, and ADA guidelines and employment laws.
• Problem solving: Ability to identify and resolve problems in a timely manner; and to gather and analyze information skillfully.
• Interpersonal skills: Ability to maintain confidential information with absolute discretion in all matters. Strong interpersonal, speaking and listening skills to build relationships with team members, campus colleagues, and applicants; and ability to remain open to others’ ideas and try new things.
• Communication Skills: Ability to write and speak clearly and persuasively in positive or negative situations, read and interpret written information, and to have professional group presentation skills. Ability to edit work for accuracy and thoroughness and to monitor own work to ensure quality. Requires STRONG attention to detail.
• Planning/Organizing: Ability to prioritize and plan work activities, use time efficiently, and develop realistic action plans.
• Ability to adapt to changes in work environment, manage competing demands, and deal with frequent changes, delays or unexpected events.
• Dependability: Ability to arrive at work on time, follow instructions, respond to management direction, and solicit feedback to improve performance.
• Ability to work in a technological environment demonstrating proficiency in word processing, spreadsheets, database application (Banner), and electronic applicant tracking system (PeopleAdmin).
• Ability to analyze information and recommend appropriate action.

Special Job Dimensions

Work performed primarily in an office setting. Occasional overtime required. While performing the duties of this job, the employee regularly exhibits digital dexterity when entering data into computer. The employee frequently sits for extended periods of time, and occasionally stands and walks. Vision demands include close, relatively detailed vision when focusing on a computer screen. Regularly talks and hears. Occasionally lifts items up to 10 pounds.

Work Schedule

Routine office hours 8:00 a.m. to 5:00 p.m., Monday through Friday.

Salary $30,000 Benefits

Competitive benefits package.

Background Check / Pre-Employment Screening

This position may be subject to a pre-employment criminal background check, sex offender registry check, financial history background check, and/or drug screening. A criminal conviction or arrest pending adjudication and/or adverse financial history alone shall not disqualify an applicant in the absence of a relationship to the requirements of the position. Background checks and drug screening information will be used in a confidential, non- discriminatory manner consistent with state and federal law.

Does this position require a background check? Criminal Background Check, Financial History Background Check, and Motor Vehicle Registry (MVR) Check
Open Date 10/31/2020 Close Date Open Until Filled Yes Special Instructions to Applicants Anticipated start date EEO Statement

The University of Arkansas – Fort Smith is an equal opportunity, affirmative action institution, dedicated to attracting and supporting diverse student, faculty, and staff populations. The University welcomes applications without regard to race, religion, color, sex (including pregnancy, gender identity, and sexual orientation), parental status, national origin, age, disability, family medical history or genetic information, political affiliation, military service, or other non-merit based factors. Persons must have proof of legal authority to work in the United States on the first day of employment. All applicant information is subject to public disclosure under the Arkansas Freedom of Information Act.

UA Fort Smith provides equal employment, admission, and educational opportunities without regard to race, color, gender, age, national origin, religion, disability, veterans’ status, sexual orientation, or gender identify. The University abides by all applicable employment laws.

As an equal opportunity/affirmative action employer, the University is committed to provide equal employment opportunities for all applicants and employees with regard to recruitment, hiring, transfer, promotion, compensation, training, fringe benefits and all other aspects of employment.

Applicant Documents
Required Documents
  1. Resume
  2. Cover Letter
  3. Unofficial College Transcripts
Optional Documents
  1. Proof of Veteran Status
  2. Additional Document
Supplemental Questions

Required fields are indicated with an asterisk (*).

  1. * Do you understand that failure to complete the Employment History section of the application will result in automatic elimination?
    • Yes
    • No
  2. * Did you complete the Employment History section of the application?
    • Yes
    • No
  3. * Do you understand that failure to upload your unofficial transcript(s) may result in an incomplete application packet?
    • Yes
    • No
  4. * Did you upload your unofficial transcript(s)?
    • Yes
    • No
  5. * Have you ever been fired or asked to resign from a job?
    • Yes
    • No
  6. If yes, please describe.

    (Open Ended Question)

  7. * How did you learn of this employment opportunity?

    (Open Ended Question)