Director of Fiscal & Personnel Services, College of Health

The Director of Fiscal and Personnel Services for the College of Health (CoH) is the chief financial officer of the unit. Reporting dually to the Dean of the CoH and the Director of Academic Budgets & Personnel in the Office of the Provost, this position oversees budget development and subsequent fiscal management for the entire College, which includes six academic Schools (Integrative Physiology & Athletic Training, Pharmacy [which includes both the Department of Biomedical & Pharmaceutical Sciences and Department of Pharmacy Practice], Physical Therapy & Rehabilitation Science, Public & Community Health Sciences, Social Work, and Speech, Language, Hearing, & Occupational Sciences), the Family Medicine Residency, more than twelve (12) centers, institutes, & clinics, and other programs. The Director serves as a liaison between the CoH Dean's Office and CoH fiscal personnel, CoH chairs and directors, Office of Research & Creative Scholarship, Business Services, Human Resource Services, Fiscal Affairs & Budget, Provost's Office, Institutional Research, and other UM administrative offices as needed.

The job expectations for this highly autonomous position include, but are not limited to:

• Management and oversight of all fiscal operations of a complex and growing college
• independently developing and managing budgets, including planning, assessing, forecasting, consulting and reporting for all fiscal accounts within the CoH totaling over $30 million.
• Works closely with and in response to fiscal planning needs and goals specified by the Dean to successfully manage and perform budget forecasting for a diverse array of general, designated, auxiliary, grant, and UM Foundation funds.
• Accountable for upholding all fiscal and personnel policies of the University of Montana and the Montana University System and has a comprehensive knowledge UM policy and procedure for accounts payable and receivable, purchasing, human resources, grant management, and accounting of revenue from tuition, sales & service, and other sources.
• Serves as a primary point of contact for all inquiries pertaining to funding of personnel and operations, providing necessary analysis, interpretation, & presentation of data for complex decision making.
• Creates efficiencies to streamline accounting practices across the College and ensures compliance with federal, state, foundation, and university policies relating to fiscal accounting for all intra- and extramural funds.

This position actively manages and supervises all College administrative support personnel who assist in the areas of fiscal and personnel matters through the oversight and delegation of individual unit budget management. This position works collaboratively with and provides feedback to the Dean of the College, Dean of the Skaggs School of Pharmacy, chairs of academic units, program directors for grants, and the Residency program regarding performance on fiscal activities and ensures proper training and performance reviews are conducted for accounting personnel of the College.

This position requires incumbent to develop expert knowledge of University policies, State of Montana regulations and governmental accounting principles; advanced proficiency in Banner SIS, UMDW and State accounting system; develop a working knowledge of database management systems and presentation technology; develop a working knowledge of academic accrediting body financial requirements for the academic units that comprise the college as well as the Family Medicine Residency; works to ensure compliance with all standards; and develop a sound understanding and ability to use a variety of grant application and management systems including but not limited to HRSA, NIH, NSF, DoD, state agencies, and private foundations.

Position Details

• Position is full-time, 1.0 FTE, Montana University System (MUS) Contract and includes a comprehensive and competitive benefits package including Insurance package, mandatory retirement plan, partial tuition waiver, and wellness program.
• Salary for this position is $65,000 - $75,000 per year commensurate with qualifications.

Required Education and Skills

• Bachelor’s degree in accounting or a related field, as well as at least five (5) years of related professional experience; or any combination of experience and education that would provide the competencies required to successfully discharge the duties assigned to this position.
• Experience with human resources and financial management systems in a work environment, preferably in an academic setting.
• Ability to assess financial statements to determine anomalous activity, new or recurring trends and less obvious transactions.
• Ability to predict and assess outcomes.
• Proven ability to complete financial transactions, track activity and reconcile connections within a wide array of funds and accounts.
• Be results-oriented, committed to deadlines, and capable of developing and executing intelligent work plans.
• Excellent planning and organizational skills with attention to detail and a high level of accuracy.
• Advanced knowledge of financial planning and forecasting, reconciliation, budgeting, and the principles and practices of accounting, including Generally Accepted Accounting Principles (GAAP).
• Excellent communication skills with strong clarity in spoken and written words.
• Strong ability to work collaboratively, cooperatively and respectfully with a wide range of colleagues.
• Ability to handle stressful situations and possesses skills in identifying workable solutions.
• Demonstrated ability to remain calm, cooperative, professional and positive in all situations.
• Proven strength in exercising sound judgment consistently and predictably.
• Ability to use a high-level of discretion and maintain a high level of confidentiality.

Preferred Qualifications

• Master’s degree in Business Administration or Accounting (or equivalent education and work experience), including accounting coursework; and at least three years of job-related experience in office management in a supervisory capacity, with experience in performing accounting functions in a financial management system.
• Experience with supervising staff.
• Experience in higher education and working knowledge of UM.
• Working knowledge of the policy and procedure for the education of health professionals and unique needs to serve rural populations.

About the College of Health, UM , and Missoula

The College of Health is dedicated to improving the health and quality of life for Montanans, our nation, and our international community. Our mission is to recruit students into the health professions, execute the highest quality education for those students, create new programs to meet the workforce needs of our growing & diverse population, strengthen relationships with rural and urban community partners, lead impactful research, and encourage interprofessional education. We strive to accomplish these goals while promoting student success, celebrating diversity, implementing team-based healthcare education opportunities, and conducting research with an impact.

The University of Montana is a unit of the Montana University System with over 10,000 students. It is located in Missoula, a culturally vibrant community of about 72,000, surrounded by mountain grandeur which was recently ranked in the “ top 20 best college towns with a population of less than 250,000 ” by the American Institute for Economic Research and ranked 9th in Outside Magazine’s “ The 16 Greatest Places to Live in America” in 2014 . Many national publications recognize Missoula for its high quality of life . Abundant recreational opportunities in surrounding state and national forests and nearby Glacier National Park and Yellowstone National Park complement a thriving intellectual atmosphere. The University of Montana offers eligible employees a generous benefits package that positively separates UM from other local employers and offers many programs and policies to support work-life balance for its employees.

The University of Montana is an Affirmative Action/Equal Opportunity employer and has a strong institutional commitment to the principle of diversity in all areas. In that spirit, we are particularly interested in receiving applications from a broad spectrum of qualified people who would assist the University in demonstrating its five priorities for action : Place student success at the center of all we do; drive excellence and innovation in teaching, learning, and research; embody the principle of “mission first, people always"; partner with place; and proudly tell the UM story.



To learn more about the University of Montana, Missoula, and the State of Montana, please visit the links below.

• University of Montana
• Video: UM Lifestyles
• University Highlights
• City of Missoula
• Video: There's This Place
• Destination Missoula
• Missoula Area Chamber of Commerce
• The State of Montana
• Visit Montana

Criminal Background Investigation is required prior to the Offer of Employment In accordance with University regulations, finalists for this position will be subject to criminal background investigations. ADA/EOE/AA/Veteran's Preference Reasonable accommodations are provided in the hiring process for persons with disabilities. For example, this material is available in alternative format upon request. As an Equal Opportunity/Affirmative Action employer, we encourage applications from minorities, veterans, and women. Qualified candidates may request veterans’ or disabilities preference in accordance with state law. References: References not listed on the application materials may be contacted; notice may be provided to the applicant. Testing: Individual hiring departments at UM may elect to administer pre-employment tests, which are relevant to essential job functions. Employment Eligibility: All New Employees must be eligible and show employment eligibility verification by the first date of employment at UM, as legally required (e.g., Form I-9).

How to Apply

Priority Application Date: November 16, 2020

Applications received by this date will be guaranteed consideration. Application review will begin after date above and continue until the position is filled.

Please submit the following application materials via "New Resume/CV" button below.

*Please note: only five (5) attachments are allowed per application. Please combine documents accordingly.

• Cover letter – describing research interests, experience, career goals, and your fit for the position
• Detailed CV - listing education, publications, skills, etc
• Names and contact information for three (3) professional references

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Job Location Missoula, Montana, United States
Position Type Full-Time/Regular