Sr. Administrative Coordinator

Location
Maryland, United States
Salary
Salary Not Specified
Posted
Oct 29, 2020
Employment Level
Administrative
Employment Type
Full Time

General Summary/Purpose

The Rosetta Commons is a consortium of scientists who create software to model and design biomolecules. We create new drugs, vaccines, materials, enzymes, and biotechnology tools, and we reveal diverse molecular structures to understand biology, health and medicine. We are a diverse group of over 80 laboratories in institutions around the world, including biologists, biochemists, engineers, computer scientists, physicists, educators, and others. We have biannual conferences, a robust set of training programs, and a strong network to foster collaborations between labs and with industry partners. We seek an executive assistant to support all of these operations.

The executive assistant will work closely with the two co-Directors of the Rosetta Commons to ensure appropriate communications while consistently meeting the needs of multiple constituent groups including faculty, staff, students, and external stakeholders.

Specific Duties & Responsibilities

  • Effectively manage the complex calendar of the co-Directors (particularly for Rosetta Commons activities) and support others in the executive office as needed.
  • This includes scheduling meetings, resolving scheduling conflicts, prioritizing requests, and arranging meeting logistics (A/V, catering, meeting locations).
  • Prepare the co-Directors for meetings and events by researching and gathering critical information on issues, developing and proposing agenda items, confirming meeting details, and conducting/tracking necessary follow-ups.
  • Provide coordination and support of justice, equity, diversity and inclusion (JEDI) work in the Rosetta Commons community.
  • Provide coordination and support for Rosetta delegations to outreach and affinity conferences.
  • Support for building out fellowship and training programs.
  • Implement a system to track the Rosetta Commons projects/tasks and update on an ongoing basis.
  • Ensure that co-Directors and other Rosetta Commons leaders (e.g. conference chairs) are aware of impending deadlines and the status of their respective projects/tasks.
  • Prepare and disseminate communications to facilitate interactions of a diverse group of scientists within the Rosetta Commons.
  • Prepare, post, and update website and social media to representing the group’s work to external constituents.
  • Schedule and provide logistical support for meetings and conferences by securing room reservations; setting up meeting spaces; selecting, ordering, and mailing invitations; tracking invitees’ attendance; planning event menus and ordering catering; collecting speaker bios; and distributing post-meeting surveys (primarily for the two annual community-wide meetings).
  • As requested, attends events to provide on-site assistance.

Minimum Qualifications(Required)

High School Diploma/GED.

  • Five (5) years progressively responsible administrative experience

Additional education may substitute for required experience, to the extent permitted by theJHU Equivalency Formula:30 undergraduate degree credits (semester hours) or 18 graduate degree credits may substitute for one year of experience. Additional related experience may substitute for the required education on the same basis. For jobs where equivalency is permitted, up to two years of non-related college course work may be applied towards the total minimum education/experience required for the respective job. *

Preferred Qualifications

Bachelor’s Degree

  • Attention to detail, experience with complex tasks and management, SAP experience.

Classified Title: Sr. Administrative Coordinator
Working Title: Sr. Administrative Coordinator ​​​​​
Role/Level/Range: ATO 37.5/03/OF
Starting Salary Range:$19.82 to $27.27 /Commensurate with Experience
Employee group: Full Time
Schedule:Monday - Friday, 8:30a - 5:00 pm / 37.5 hrs per week (may require work on weekends and evenings)
Exempt Status: Non-Exempt
Location:01-MD:Homewood Campus
Department name: 10001486-Dept of Chemical and Biomolecular Engrg
Personnel area: Whiting School of Engineering

The successful candidate(s) for this position will be subject to a pre-employment background check.

If you are interested in applying for employment with The Johns Hopkins University and require special assistance or accommodation during any part of the pre-employment process, please contact the HR Business Services Office atjhurecruitment@jhu.edu. For TTY users, call via Maryland Relay or dial 711.

The following additional provisions may apply depending on which campus you will work. Your recruiter will advise accordingly.

During the Influenza ("the flu") season, as a condition of employment, The Johns Hopkins Institutions require all employees who provide ongoing services to patients or work in patient care or clinical care areas to have an annual influenza vaccination or possess an approved medical or religious exception. Failure to meet this requirement may result in termination of employment.

The pre-employment physical for positions in clinical areas, laboratories, working with research subjects, or involving community contact requires documentation of immune status against Rubella (German measles), Rubeola (Measles), Mumps, Varicella (chickenpox), Hepatitis B and documentation of having received the Tdap (Tetanus, diphtheria, pertussis) vaccination. This may include documentation of having two (2) MMR vaccines; two (2) Varicella vaccines; or antibody status to these diseases from laboratory testing. Blood tests for immunities to these diseases are ordinarily included in the pre-employment physical exam except for those employees who provide results of blood tests or immunization documentation from their own health care providers. Any vaccinations required for these diseases will be given at no cost in our Occupational Health office.

Equal Opportunity Employer
Note: Job Postings are updated daily and remain online until filled.

EEO is the Law
Learn more:
https://www.eeoc.gov/sites/default/files/migrated_files/employers/poster_screen_reader_optimized.pdf

Homewood Campus


The successful candidate(s) for this position will be subject to a pre-employment background check.

If you are interested in applying for employment with The Johns Hopkins University and require special assistance or accommodation during any part of the pre-employment process, please contact the HR Business Services Office at jhurecruitment@jhu.edu. For TTY users, call via Maryland Relay or dial 711.

The following additional provisions may apply depending on which campus you will work. Your recruiter will advise accordingly.

During the Influenza ("the flu") season, as a condition of employment, The Johns Hopkins Institutions require all employees who provide ongoing services to patients or work in patient care or clinical care areas to have an annual influenza vaccination or possess an approved medical or religious exception. Failure to meet this requirement may result in termination of employment.

The pre-employment physical for positions in clinical areas, laboratories, working with research subjects, or involving community contact requires documentation of immune status against Rubella (German measles), Rubeola (Measles), Mumps, Varicella (chickenpox), Hepatitis B and documentation of having received the Tdap (Tetanus, diphtheria, pertussis) vaccination. This may include documentation of having two (2) MMR vaccines; two (2) Varicella vaccines; or antibody status to these diseases from laboratory testing. Blood tests for immunities to these diseases are ordinarily included in the pre-employment physical exam except for those employees who provide results of blood tests or immunization documentation from their own health care providers. Any vaccinations required for these diseases will be given at no cost in our Occupational Health office.

Equal Opportunity Employer
Note: Job Postings are updated daily and remain online until filled.

EEO is the Law
Learn more:
https://www1.eeoc.gov/employers/upload/eeoc_self_print_poster.pdf
Important legal information
http://hrnt.jhu.edu/legal.cfm

Similar jobs

Similar jobs