Posting Details

Security Sensitive Position? Yes Hours of Work 8:00 AM - 5:00 PM M-F
Position Details

Posting Number TSU202306 Official TSU Title SYSTEMS ADMINISTRATOR Grant Title N/A Job Description Summary / TWC Summary

Establishes, maintains, and ensures consistent application of the Computerized Maintenance Management System ( TMA Systems) procedures, security assignment and codes required to interface with maintenance, purchasing, and inventory functions at Texas Southern University. It is a must to have a complete inner working knowledge of CMMS Systems such as TMA, EAM, SAP, and MAXIMO ; to be able to develop the parent child hierarchy as it relates to MEP systems and sub systems from program initiation to full implementation. Coordinates daily with TMA Systems operations for the Facilities Maintenance Department and Construction and across the Texas Southern University campus. Performs related functions.

Essential Duties Summary

Implements and initiates the development of CMMS such as: TMA, EAM, SAP, and MAXIMO from grass root to full end user. Manages and troubleshoots the TMA Systems. Identifies opportunities to upgrade or replace hardware/software to meet the current and future needs of its users and management, recommends changes, and participates in the acquisition, implementation and follow-on management of purchases. Coordinates the planning, design and establishment of data entry standards used in the TMA Systems. Establishes, reassigns, revises or deletes records in key data tables in response to system user requirements as applied through use of department policies and standards. Develops and manages standards/procedures used for entering facility-wide information, and setting system defaults for each site, purchasing center, and warehouse. Coordinates with Facilities, the Office of Information Technology ( OIT ), and TMA Systems users to facilitate the importing and exporting of equipment, inventory and other data. Designs and creates reports and other reporting tools used in work order and inventory analysis graphs. Ensures system, software, training, and reports accurately and effectively function with the most current versions and applications. Participates in requisite TMA Systems training and education and keeps abreast of software changes in order to remain informed on its use and function. Coordinates the interface between maintenance, purchasing, and inventory to support the maintenance function including the establishment and maintenance of equipment master, labor, and inventory records. Advises on and participates in the training of the TMA SYSTEMS users. Performs other duties as assigned.



Hiring Range $55,513.00 - $69,392.00 Education

An Associate’s Degree or better is preferred.

A fully equivalent combination of education and training beyond what is needed to satisfy the education requirement may be used to substitute for up to four of the ten years of experience. For example a bachelor’s degree may substitute for four years of experience.

Required Licensing/Certification

A state driver’s license in good standing.

Knowledge, Skills, and Abilities

Knowledge of, and skill in using, database management hardware and software. Knowledge of configuration management principles and applications and the ability to apply these principles to software applications and data structures. Knowledge of report writing and tools used for work order analysis and inventory analysis graphs. Knowledge of and skill in business process mapping, system analysis, and OIT, in general. Knowledge and skill in troubleshooting system irregularities, data entry training, and setting standards for database management use. General knowledge of work order, purchasing, and warehousing processes. Ability to perform detailed analysis of data and information, and make recommendations. Ability to speak and write effectively, with emphasis on the ability to train system users. Skill in using a computer and modern office software, with emphasis on database systems.

Work Experience

Preferable ten years of progressively responsible experience in database management that includes work flow processing and configuration management, creating reports and dashboards, and training users.

Leadership/Supervisory Responsibilities

No supervisory responsibility for employees or students.

Work Complexity/Budget Authority

Tasks are multiple and focus more on single processes. Work is sometimes standardized and sometimes varied. No responsibility for budget, revenues and expenditure authority.

Independent Judgment/Decision Making/Problem Solving Skills

Performs tasks and duties under general supervision, using established procedures and some innovation. Chooses from limited alternatives to resolve problems. Occasional independent judgment is required to complete work assignments. Often makes recommendations to work procedures, policies and practices. Refers unusual problems to supervisor.

Personal/Organizational Contacts

Some contact with others, including students, general public, visitors and University personnel. Purpose of contacts is to provide or obtain explanation or additional information.

Customer Service Relationships

Requires moderate interpersonal and communication skills to ensure that customer requests or needs are met. Acknowledges and clarifies customer inquiries, requests, or complaints to ensure that needs are identified, documented and addressed.

Working/Environmental Conditions

Working conditions involves some exposure to moderate risk of accident and require following basic safety precautions. Physical demands include moderate to heavy physical activity that includes prolonged standing and/or walking, handling moderate to heavy weight objects and/or using or carrying equipment.

Desired start date Position End Date (if temporary)
UA EEO Statement

It is the policy of Texas Southern University to provide a work environment that is free from discrimination for all persons regardless of race, color, religion, sex, age, national origin, individuals with disability, sexual orientation, or protected veteran status in its programs, activities, admissions or employment policies. This policy of equal opportunity is strictly observed in all University employment-related activities such as advertising, recruiting, interviewing, testing, employment training, compensation, promotion, termination, and employment benefits. This policy expressly prohibits harassment and discrimination in employment based on race, color, religion, gender, gender identity, genetic history, national origin, individuals with disability, age, citizenship status, or protected veteran status. This policy shall be adhered to in accordance with the provisions of all applicable federal, state and local laws, including, but not limited to, Title VII of the Civil Rights Act.

Manual of Administrative Policies and Procedures

Close Date Open Until Filled (overrides close field) Yes Special Instructions to Applicants Open to all applicants. Posting Supplemental Questions

Required fields are indicated with an asterisk (*).

  1. * Have you completed an Associate degree or higher?
    • Yes
    • No
    • Pending
  2. * Do you have a combination of education and training beyond what is needed to satisfy the education requirement, it may be used to substitute for up to four of the ten years of experience? (For example, a bachelor’s degree may substitute for four years of experience).
    • Yes
    • No
  3. * Do you have ten years of progressively responsible experience in database management that includes work flow processing and configuration management, creating reports and dashboards, and training users?
    • Yes
    • No
  4. * Do you have working knowledge of CMMS Systems such as TMA, EAM, SAP, and MAXIMO?
    • Yes
    • No
Applicant Documents
Required Documents
  1. Resume
  2. Cover Letter/Letter of Application
Optional Documents
  1. Official Transcripts
  2. Other Document
  3. Reference Letter 1
  4. Reference Letter 2
  5. Reference Letter 3

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