Professional Development and Online Learning Coordinator 

Professional Development and Online Learning Coordinator

At Philadelphia College of Osteopathic Medicine (PCOM), we espouse to grow a culturally competent workforce to advance medicine that touches the lives of underserved communities. Diversity and inclusion is the core component of our institutional identity and a key pillar of PCOM’s strategic vision. PCOM affirms that diversity and inclusion are crucial to the intellectual vitality of the campus community. It is through freedom of exchange over different ideas and viewpoints in supportive environments that our graduates develop the critical thinking and citizenship skills that will benefit them throughout their lives.

Since 1899, PCOM has trained highly competent, caring physicians, health practitioners and behavioral scientists who practice a “whole person” approach to care - treating people, not just symptoms. As the field of medicine has changed, we've changed with it - adapting our program offerings to better meet the needs of healthcare providers and the communities they serve. At the main campus in Philadelphia, Pennsylvania (PCOM), the branch campus in Suwanee, Georgia (PCOM Georgia), and our newest location in Moultrie, Georgia (PCOM South Georgia), PCOM students learn to approach problem solving in a more professional, more team-oriented manner, which prepares them to work successfully in integrated healthcare settings with other health professionals.

The Professional Development and Online Learning Coordinator (PDOL Coordinator, PA) will report directly to the Chief Academic Technology Officer (CATO-PDOL). Primary responsibilities include providing administrative support for the department of PDOL, including payroll, PTO tracking, purchase orders, budgeting, scheduling, maintaining documents (spreadsheets, reports, attendance, and program tracking, faculty support requests), and monthly newsletter creation and dissemination. Provides instructional support for educational technologies (eg. Blackboard, Examsoft, screencasting, and other learning technologies) used by faculty and staff. Other responsibilities include supporting faculty development and training initiatives across educational programs, as well as providing onsite faculty and staff support at the PCOM Philadelphia campus. Collaborates with the other departmental administrative staff and faculty across all academic programs at PCOM, PCOM Georgia, and PCOM South Georgia.

This position is based at PCOM (Philadelphia, Pennsylvania).

Essential Duties and Responsibilities

Duties and responsibilities include (but are not limited to) the following:

Administrative Support
  • Maintain payroll and vacation/leave records for both the non-research departmental work-study students and PDOL staff.
  • Coordinate and compile monthly budget spending reports for the Department of PDOL.
  • Develop, coordinate, and disseminate monthly department newsletters to all PCOM faculty and staff.
  • Maintain documentation of (spreadsheets, reports, attendance, and program tracking, faculty support requests) of training and support activities.
  • Maintain department ordering of supplies via the Chrome River and Banner systems, Office Depot, and outside companies using the corporate credit card.
  • Organize and coordinate on-demand content within PDOL document libraries (e.g. Faculty and Staff Resources Org, and Blackboard Training for Faculty and Staff).
  • Assist PDOL Coordinator-GA with maintaining a calendar of events for PDOL initiatives.
  • Assist in developing and maintaining policies, procedures, and documentation regarding academic initiatives and training.
  • Assist division of Continuing Education/Continuing Medical Education with occasional onsite conference service and webinars.
Faculty Development and Educational Technologies Support
  • Provide training and support for faculty and staff with educational technologies used by faculty and staff, with special focus on Blackboard and Blackboard Collaborate.
  • Provide first-line response for end-users requiring training assistance with Blackboard and various other learning technologies.
  • Provide training and support for Learning Management System (Blackboard Learn/Collaborate), assessment and exam systems (ExamSoft), active learning, and educational technology tools with special focus on staff and faculty on the PCOM Philadelphia campus.
  • Triage and escalate problems to support teams within the departments of PDOL and ITS.
  • Serve as a liaison between end-users (faculty and staff) and technical teams (ITS and Blackboard/Examsoft Support).
  • Schedule, promote, support, and track attendance for live and virtual training programs.
  • Provide coordinator support for faculty development and support initiatives, including material preparation, schedules, email correspondence, and advertising.
  • Support PDOL in fostering collaboration across programs and campuses to allow successful implementation of educational initiatives.
  • Assist in the development of durable on-demand training materials (instructional videos and how-to documents).
  • Assist faculty with creating pre-recorded educational videos and screencasts (eg. PowerPoint, Yuja, and Camtasia).
Other Duties
  • Assists in developing educational partnerships across educational programs, library services, student affairs, marketing, etc.
  • Travels 1-2 times per year between the PCOM Philadelphia campus and affiliate clinical training sites.
  • Performs other related duties as assigned.

Position Requirements
*Applicants must be authorized to work in the U.S. and pass a criminal background check. Education
  • Associate’s degree required; bachelor’s degree preferred.
  • Coursework in administration, project management, communication, education, instructional design or related discipline preferred.
  • Knowledge of productivity software (Google, Microsoft Products, etc) required.
  • Strong organizational skills required.
  • Strong customer service skills and appreciation required.
  • Strong understanding of Excel, including pivot table creation and data visualization required.
  • Strong understanding of Google Suite required.
  • Strong written, oral, and collaborative communication skills required.
  • Strong interest in learning and utilizing new technologies required.
  • Previous experience with learning management systems preferred.
Certifications, Licenses, Registrations
  • None required.
Physical Demands
  • Normal office procedures, occasionally may lift supplies.
  • Occasional early, late and weekend hours required for event registration/facilitation.
  • Occasional travel between PCOM Philadelphia and clinical training sites and hospitals where programs may be hosted.

Application Instructions

All inquiries MUST include:

  • Cover Letter
  • Resume

PCOM is an equal opportunity employer and all qualified applicants will receive consideration. We adhere to a policy that prohibits discrimination on the basis of race, color, sex, sexual orientation, gender identity, religion, creed, national or ethnic origin, citizenship status, age, disability, veteran status, or any other legally protected class.

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