Payroll Technology Specialist

Employment Opportunity

Are you interested in creating an amazing educational environment for students who are part of an equity driven community? Staff at Cabrillo College support quality programs and services to students that promote their diverse and evolving needs as they progress toward their individual educational goals. Come join us in our vision to improve the world, one student at a time!

This full-time, 12 months per year, Payroll Technology Specialist, provides responsible information technology support related to payroll; performs technical and detailed work in the preparation, review, audit and processing of payroll-related database records, documents and related materials; provides support to the general accounting and payroll functions; and performs related duties as required or assigned. This position is scheduled to begin as soon as possible.

The ideal candidate will share Cabrillo's commitment to educating its racially and socioeconomically diverse student population. Cabrillo College serves approximately 11,400 students per term, of which 44% are LatinX, 5% multi-ethnic, 2.75% Asian, 1.25% African-American, 1% Filipino, 0.25% American Indian or Alaskan Native, and 0.18% Pacific Islander as of Fall 2019. In 2006, Cabrillo College was designated a Hispanic-Serving Institution, reflecting the great responsibility that the College has to the educational attainment and economic well-being of the surrounding community.

As a classified staff member at Cabrillo College, you will join a vibrant community of professionals and educators working together to provide a positive educational environment where our students experience diverse academic and cultural perspectives.

Examples of Duties

• Performs technical and detailed work in the preparation, review and processing of Human Resource Information System (HRIS) database records, documents and related materials for college employees
• Maintains integrity of the payroll database ensuring accuracy and compliance with applicable regulations, rules and operational procedures
• Reviews documents for completeness and accuracy
• Confers with information technology and other College offices to improve the computerized processing system
• Calculates salary rates and differentials
• Interprets and provides information to College staff that requires the use of judgment and the interpretation of policies, laws, rules and regulations
• Formulates or assists in the formulation of improved payroll records management and reporting systems and procedures
• Creates and maintains process flow documentation
• Creates various ad hoc reports and queries from the payroll database
• Compiles, researches, and prepares a variety of periodic and special reports relating to the payroll function
• Provides support to varied general accounting functions
• Inputs and retrieves data and produces reports using a personal or on-line computer
• Organizes and maintains various records and files
• May oversee the work of and instruct staff assigned to assist with the payroll function
• Performs related duties as required or assigned

Minimum Qualifications

Education and Experience:

Graduation from high school supplemented by college or professional-level courses in business, payroll or human resources and three years of payroll or human resources support experience which has involved preparing, reviewing and processing payroll related records. At least one year working with an integrated Human Resource Information System (HRIS) database for a large, complex payroll.

Desirable :

• Integrated database experience in a California school or community college
• Datatel Colleague/Benefactor payroll experience

Knowledge of :

• Business data processing principles and software applications related to payroll processing, including integrated databases, word processing and spreadsheet software
• Recordkeeping requirements, rules and regulations related to the payroll process
• Payroll reporting requirements of county, state and federal agencies and insurance and financial firms
• Office practices and procedures, including filing and the operation of standard office equipment
• Basic accounting and auditing principles and practices
• Business mathematics, including percentages, decimals and basic bookkeeping
• Correct English usage, including spelling, grammar and punctuation

Skill in :

• Maintaining detailed and accurate payroll records and files
• Interpreting, explaining and applying complex rules, regulations and policies
• Monitoring and producing accurate payroll related records, documents and reports
• Troubleshooting database related problems and identifying opportunities for improvement
• Creating ad hoc queries and reports in a computerized database
• Using initiative and sound judgment within established procedural guidelines
• Compiling and reconciling complex numerical and financial data
• Maintaining confidentiality of information
• Prioritizing work, coordinating multiple projects and meeting critical deadlines
• Operating standard office equipment, including a personal or on-line computer
• Establishing and maintaining effective working relationships with those contacted in the course of the work

Additional Information

Starting Salary Range: $4,021 to $5,388 per month; maximum initial salary step placement on the classified salary schedule is step 3. Full-time assignment, 12 months per year. Monday through Friday, 8:00 a.m. – 5:00 p.m. with evenings and weekends as required. Position scheduled to begin as soon as possible, pending continued funding and Governing Board ratification. Salary is subject to proration based on beginning date of assignment.

Benefits: Our comprehensive benefits package includes medical, dental, life, short and long term, and vision (optional) insurance provided at a share of cost on a pretax basis, CalPERS Retirement and an Employee Assistance Program. Please see the Benefits link on the HR webpage for more information.

Application Process:

1. Completed application
2. Resume
3. Answer Supplemental Questions

• Unofficial transcripts from all colleges attended showing degree(s) conferred (copies and downloads are acceptable) OR other such verification of profesional-level courses in business, payroll or human resources. Foreign transcripts must be evaluated for U.S. equivalency at the applicant’s expense – click here for more information .

Please note : All application materials must be received by 11:59 pm on the closing date indicated above.

Attention Applicants
Only completed applications with the above required documents will be reviewed by the committee. Application materials not required (including reference letters) for this position will not be reviewed. Remove personally identifiable information such as personal photos, social security number, birth date, age, and gender from your application materials. Expenses related to the recruitment process are the responsibility of the applicant. Cabrillo is unable to sponsor work visas. A position eligibility pool may be established in order to fill other full-time, part-time, or substitute assignments as needs arise.

Selection Procedure
A search committee will review and invite applicants for an interview. Meeting the posted requirements does not guarantee an interview. A written performance exercise and/or presentation may be a part of the interview, and finalists may be invited to return for a second interview. All notifications will be via email, and can also be accessed through your application profile.

Selected candidates given a conditional offer of employment are required to submit tuberculosis screening clearance results, proof of eligibility to work in the United States, and present their Social Security card upon hire (for payroll purposes).

EEO Statement
Cabrillo College is an equal opportunity employer and actively seeks a diverse pool of qualified applicants. The policy of the College is to encourage applications from all persons. No person shall be denied employment because of ethnicity or race, color, sex or gender, gender identity, gender expression, age, religion, marital status, disability, sexual orientation, national origin, medical conditions, status or protected veteran status.

Accommodations
Persons with disabilities who require reasonable accommodation to complete the employment process must notify Human Resources at (831) 479-6217.