Grants & Contracts Coordinator

Location
Maryland, United States
Salary
Salary Not Specified
Posted
Oct 26, 2020
Employment Type
Full Time

General Summary/Scope:

Johns Hopkins School of Medicine Research Management Services (RMS) supports the pre- and post-award administration for sponsored funding across multiple departments within the School of Medicine. RMS strives to provide the highest quality of customer service in sponsored research management to our customers including departments, faculty, key stakeholders and central teams including the Office of Research Administration (ORA), Sponsored Projects Shared Services (SPSS) and the School of Medicine Business Office.

Note:This position is not eligible for visa sponsorship.

The Grants & Contracts Coordinator will assist with the finance, budgeting and reconciling activities for the post-award team of RMS. This includes assisting the post-award team on all activities related to sponsored post-award management of grants, contracts, cooperative agreements, subgrants, subcontracts and clinical trials.

Specific Duties & Responsibilities:

This position will be responsible for the post-award support for the UG3/UH3 awarded to the Department of Anesthesiology. This project encompasses multiple departments and schools across Johns Hopkins University including the School of Medicine and School of Public Health.

  • Ensure payment of both high-risk and low-risk subawards ensuring that funds are being expended in accordance with the budget justification
  • Ensure the Subrecipient Monitoring guidelines for JHU are followed
  • Perform high-risk subrecipient spot audits on a semi-annual basis, or as needed
  • Assist in preparation of grant materials for competitive renewals, progress reports, carryover requests and administrative supplements to include, but is not limited to creation and/or review of budgets, justifications and communicating necessary corrections to subrecipient. This review involves accuracy, content, adherence to all relevant guidelines.
  • Review budgets and related justification for appropriateness and completeness of content
  • Ensure that all applicable and indirect costs have been applied
  • May also provide groundwork for subcontract negotiations
  • Ensure compliance in all other areas related to grant and contract management, including sponsoring organization guidelines, internal protocols, accurate protocol information within grant documents, conflicts of interest, etc.
  • Ensure subsite amendments are processed in a timely manner. In consultation with the Principal Investigators, make budget adjustments as necessary based on subsite enrollments.
  • Verify purchases on accounts using federal cost principles and ensuring funds are expended according to the sponsoring agency stipulations and internal JHU SOM guidelines
  • Partner with the RMS Grants & Contracts Account Reconciler to review and reconcile account(s) on a monthly basis
  • Prepare financial meeting materials on an ad-hoc and scheduled/routine basis
  • Identify and investigate discrepancies for payroll and non-payroll transactions. If an error is discovered, determine the appropriate source and submit corrective journal transfer(s).
  • Develop an understanding of the University’s sponsored dashboard and how different metrics are tracked to ensure transactions are submitted in compliance and timely
  • Utilize the RMS monthly financial reports to ensure accounts remain in good standing, on a monthlt basis.
  • Prevent any cost overruns from occurring by implementing deficit mitigation strategies as soon as possible once discovered
  • Other duties as assigned

Minimum Qualifications

  • High school diploma/GED, and a minimum of three years of administrative/budgeting experience
  • Experience with software applications such as databases, spreadsheets (ex. Microsoft products, Word, Excel, Access and PowerPoint)

Preferred Qualifications

  • Bachelor’s degree preferred and may substitute for some experience, to the extent permitted by the JHU equivalency formula
    • JHU Equivalency Formula: 30 undergraduate degree credits (semester hours) or 18 graduate degree credits may substitute for one year of experience. Additional related experience may substitute for required education on the same basis. For jobs where equivalency is permitted, up to two years of non-related college course work may be applied towards the total minimum education/experience required for the respective job.

  • Three (3) years of related finance and/or budget experience

Special Skills/Knowledge:

  • Must be detail-oriented and able to work in a dynamic, fast paced environment
  • Must be able to multi-task, meet deadlines and provide support to a wide variety of people and positions
  • Must be customer service focused with excellent oral and written skills
  • Must have demonstrated proficiency using software applications such as Word, Excel and PowerPoint; as well as proficiency using office equipment such as personal computers, printers and projectors
  • Knowledge of accounting and budgeting theory and practices required
  • Thorough knowledge and understanding of The Johns Hopkins University accounting system and related fiscal offices preferred

Classified Title:Grants & Contracts Coordinator
Working Title: Grants & Contracts Coordinator
Role/Level/Range: ATO 40/E/02/OE
Starting Salary Range:$17.42 - $23.95 per hour
Employee group: Full Time
Schedule: 8:30am- 5:00pm
Exempt Status: Non-Exempt
Location: 04-MD:School of Medicine Campus
Department name: 60008428-SOM Admin Finance Research Services
Personnel area: School of Medicine

The successful candidate(s) for this position will be subject to a pre-employment background check.

If you are interested in applying for employment with The Johns Hopkins University and require special assistance or accommodation during any part of the pre-employment process, please contact the HR Business Services Office atjhurecruitment@jhu.edu. For TTY users, call via Maryland Relay or dial 711.

The following additional provisions may apply depending on which campus you will work. Your recruiter will advise accordingly.

During the Influenza ("the flu") season, as a condition of employment, The Johns Hopkins Institutions require all employees who provide ongoing services to patients or work in patient care or clinical care areas to have an annual influenza vaccination or possess an approved medical or religious exception. Failure to meet this requirement may result in termination of employment.

The pre-employment physical for positions in clinical areas, laboratories, working with research subjects, or involving community contact requires documentation of immune status against Rubella (German measles), Rubeola (Measles), Mumps, Varicella (chickenpox), Hepatitis B and documentation of having received the Tdap (Tetanus, diphtheria, pertussis) vaccination. This may include documentation of having two (2) MMR vaccines; two (2) Varicella vaccines; or antibody status to these diseases from laboratory testing. Blood tests for immunities to these diseases are ordinarily included in the pre-employment physical exam except for those employees who provide results of blood tests or immunization documentation from their own health care providers. Any vaccinations required for these diseases will be given at no cost in our Occupational Health office.

Equal Opportunity Employer
Note: Job Postings are updated daily and remain online until filled.

EEO is the Law
Learn more:
https://www.eeoc.gov/sites/default/files/migrated_files/employers/poster_screen_reader_optimized.pdf

School of Medicine - East Baltimore Campus


The successful candidate(s) for this position will be subject to a pre-employment background check.

If you are interested in applying for employment with The Johns Hopkins University and require special assistance or accommodation during any part of the pre-employment process, please contact the HR Business Services Office at jhurecruitment@jhu.edu. For TTY users, call via Maryland Relay or dial 711.

The following additional provisions may apply depending on which campus you will work. Your recruiter will advise accordingly.

During the Influenza ("the flu") season, as a condition of employment, The Johns Hopkins Institutions require all employees who provide ongoing services to patients or work in patient care or clinical care areas to have an annual influenza vaccination or possess an approved medical or religious exception. Failure to meet this requirement may result in termination of employment.

The pre-employment physical for positions in clinical areas, laboratories, working with research subjects, or involving community contact requires documentation of immune status against Rubella (German measles), Rubeola (Measles), Mumps, Varicella (chickenpox), Hepatitis B and documentation of having received the Tdap (Tetanus, diphtheria, pertussis) vaccination. This may include documentation of having two (2) MMR vaccines; two (2) Varicella vaccines; or antibody status to these diseases from laboratory testing. Blood tests for immunities to these diseases are ordinarily included in the pre-employment physical exam except for those employees who provide results of blood tests or immunization documentation from their own health care providers. Any vaccinations required for these diseases will be given at no cost in our Occupational Health office.

Equal Opportunity Employer
Note: Job Postings are updated daily and remain online until filled.

EEO is the Law
Learn more:
https://www1.eeoc.gov/employers/upload/eeoc_self_print_poster.pdf
Important legal information
http://hrnt.jhu.edu/legal.cfm

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