Assistant Director, NCAT Business Operations & Planning

Position Details

Requisition Number

S480P

Home Org Name

National Ctr Asphalt Technology

Division Name

Samuel Ginn Col of Engineering

Position Title

Assistant Director, NCAT Business Operations & Planning

Job Class Code

EA98

Appointment Status

Full-time

Part-time FTE

Limited Term

No

Limited Term Length

Job Summary

Manages the business, financial, facility, administrative and human resources strategies and programs of the National Center for Asphalt Technology ( NCAT ).

Essential Functions

Accounting and Financial Management: Responsible, through self or others, for the accounting, reporting, budgeting, and monitoring of all financial matters within NCAT . Develops financial strategies to ensure the operating viability of NCAT through analysis of assets and liabilities.
Prepares and submits financial forms for major proposals. Ensures that all fiduciary
responsibilities of the partnership with the National Asphalt Pavement Association ( NAPA ) and the National Asphalt Pavement Association Research and Education Foundation Inc. ( NAPAREF ) are fulfilled. Manages the finances so that adequate reserves are available to meet future needs.
Provides high- level programmatic support by recommending and implementing improvements to accounting practices, systems, and procedures, and by providing lead researchers and managers with analyses, projections, and trends necessary to keep NCAT at the forefront of the asphalt pavement research industry.
Budget Management: Creates reports summarizing the current and projected financial state of NCAT . Prepares and monitors the operating budget for NCAT and provides analysis for funding activities, business operations, project accounting, and budgetary counsel in support of NCAT’s strategic plan. Prepares Test Track conference budget and determines appropriate registration fees. Communicates and clarifies NCAT’s project budget development and monitoring processes to new researchers. Responsible for both pre- and post-award financial management for an average of 75-100 active research contracts.
Compliance Management: Reviews documentation for compliance with University, legal, cost accounting standards, and other guidelines.
Human Resource Management: Partners with College of Engineering’s HR Liaison to ensure HR processes and strategies are appropriately administered. Prepares documentation for merit and supplemental pay. Compiles annual performance reviews for submission to the college. Completes documentation needed for filling vacancies, job reclassifications, and employee terminations, including full-time employees, temporary employees, and student employees. Coordinates all HR processes involved in searches, job offers, and onboarding.
Contract Management: Responsible for the facility maintenance contracts of the NCAT properties to include the main office, lab, and test track, ensuring that the buildings and grounds are well kept and presentable ( NCAT facilities are maintained independent of AU facilities). Coordinates repairs and renovations with AU Facilities and/or directly with local contractors as appropriate. Contacts utilities for service needs and manages the maintenance contracts including telephone systems, internet services, custodial contracts, water, HVAC service, building alarm/security, pest control, and landscaping maintenance. Serves as the point of contact with Auburn University’s
Facilities and/or contractors for capitol repairs and renovations. Establishes contracts with hotels, conference centers and local transportation services for tours and meetings. Writes RFPs for maintenance contracts and negotiates through PPS for best values. Coordinates meeting room contracts and arrangements and catering and vendor set up.
Business Management/Development: Develops comprehensive business plans for new training initiatives, engineering services, workforce development, and intellectual property assets that involve revenue and expense forecasting, marketing, and partnering. Prepares and aids in presentation of reports and information semi-annually to NCAT Board of Directors. Prepares minutes for board meetings.
Supervises NCAT administrative and financial staff, approves leave requests, payroll, annual performance reviews, annual planning documents, and assigns work tasks. Acts as liaison between the faculty, staff, Engineering Business Office, Office of Sponsored Programs, and Contracts & Grants.

Education Level

Bachelor's Degree from an accredited institution

Field of Study

Degree in Accounting; or a Degree in any field plus a CPA .

Years of Experience

7

Area of Experience

Experience in accounting, financial management, business operations, as well as working knowledge of HR with progressively increasing levels of responsibility and accountability. Must have 2 years of experience leading, mentoring or supervising employees.

Requirements for Additional Job Levels

Education Level

Field of Study

Years of Experience

When a candidate has the required education, but lacks the required experience, they may normally apply additional appropriate education toward the experience requirement, at a rate of one (1) year relevant education per year of required experience.

Area of Experience

Requirements for Additional Job Levels

Minimum Skills and Abilities

Knowledge of accounting, budget and management principles and practices and analysis of finance; AU sponsored programs research administration rules and regulations. Knowledge of various marketing
and communication theories, concepts, techniques, mediums and strategies, financial practices and procedures and general business operations. Knowledge of AU employment policies and processes for
faculty, staff, temporary employees and students including foreign nationals.

Minimum Technology Skills

Minimum License and Certifications

Desired Qualifications

Salary Grade

35

Salary Range

$51,900 - $86,400

Job Category

Business/Accounting/Finance

Working Hours if Non-Traditional

List any hazardous conditions or physical demands required by this position

Posting Date

10/26/2020

Closing Date

EEO Statement

AUBURN UNIVERSITY IS AN AFFIRMATIVE ACTION / EQUAL OPPORTUNITY EMPLOYER . It is our policy to provide equal employment opportunities for all individuals without regard to race, sex, religion, color, national origin, age, disability, protected veteran status, genetic information, sexual orientation, gender identity, or any other classification protected by applicable law.

Special Instructions to Applicants

Please provide 3 references

Quick Link for Internal Postings

http://www.auemployment.com/postings/20002
Documents Needed to Apply
Required Documents

1. Resume
2. Cover Letter

Optional DocumentsSupplemental Questions

Required fields are indicated with an asterisk (*).

1. * How were you made aware of this opportunity?
   • AU Employment website
   • Employment websites (Indeed, HigherEd Jobs, etc.)
   • Veterans Assistance Services
   • Disability Assistance Services
   • Newspaper
   • Professional Journal
   • Listserv
   • HR email
   • Social Media
   • State Employment Service
   • Walk-in
   • Other
2. * Please select the answer that best describes your current employment relationship with Auburn University.
   • Not a current Auburn employee
   • Current Auburn employee in position less than one year
   • Current Auburn employee in position more than one year
3. * Do you have a Bachelor's degree or higher in Accounting, OR a degree in another field PLUS a CPA credential?
   • Yes
   • No
4. * Do you have 7 years of experience in accounting, financial management, business operations, as well as working knowledge of HR with progressively increasing levels of responsibility and accountability?
   • Yes
   • No
5. * Do you have 2 years of experience leading, mentoring or supervising employees?
   • Yes
   • No