Vice President of Administrative Services

Employer
Pierce College
Location
Washington, United States
Salary
Salary Commensurate with experience
Posted
Oct 26, 2020
Employment Level
Executive
Employment Type
Full Time
SALARY: Depends on Qualifications OPENING DATE: 10/26/20 CLOSING DATE: Continuous POSITION SUMMARY:
The position will remain open until filled, however, priority consideration will be given to completed applications received by 5:00 p.m. on Tuesday, November 24, 2020. 

Are you passionate about serving at a college that is centering racial equity, social justice, and intercultural engagement to eliminate equity gaps and advance student success? Are you yearning for the challenge of transformation as higher education confronts the Covid-era while maintaining the commitment to championing our most marginalized and vulnerable students? If these questions resonate with you, then we invite you to consider joining the team at Pierce College. A key to our District’s success is a high degree of collaboration amongst and within administrative and instructional departments, our campuses, and sites. We invite applications from qualified individuals, who value student and colleague engagement, and are committed to racial and social equity and are interested in working within a diverse, innovative, outcome and evidence-based learning-centered environment.

About the Position:
The Vice President of Administrative Services serves as the District’s chief business and financial officer, leads the development of all budgets, oversees facilities and capital projects, risk management and maintains the fiscal and organizational integrity of the District. This position interacts regularly with the Chancellor, Presidents, Vice Presidents, in addition to, instructional, program, student services and administrative staff throughout the District. The position requires consistent and regular attendance. The Vice President of Administrative Services reports to the Chancellor. The anticipated start date is January 4, 2021.

Please note:
 The health and well-being of our students and staff are top priorities. In order to safeguard the health of our district, all Pierce College employees are working remotely until further notice, with a few exceptions for core staff and labs. More information is located under the "Physical Work Environment" section listed below.

The mission of Pierce College is to create quality educational opportunities for a diverse community of learners to thrive in an evolving world.

Recognized by the Aspen Institute as one of the Top 5 community colleges in the nation, from the 2019 Community College Excellence award, Pierce College is an innovative, equity-focused community college dedicated to helping all students achieve their academic and professional goals. Check out our Aspen Institute Rising Star Award.

About the District: The College enjoys a strong presence in the community and participates in numerous partnerships with business, community, government, and educational organizations. The campuses have modern facilities that include state-of-the-art teaching and learning spaces; an immersive, full-dome digital planetarium; child development centers; and health education centers, all with a beautiful view of nearby Mount Rainier.  Want a feel for our District? Take a peak at our https://www.youtube.com/channel/UCV598SUzrKNOdT4kPM6IyNQ" href="https://www.youtube.com/channel/UCV598SUzrKNOdT4kPM6IyNQ">campus views!

Pierce College Fort Steilacoom - Located on a beautiful 140-acre site adjacent to a 340 acre community and recreational park, and Waughop Lake.

Pierce College Puyallup – Located on a luscious site with 125-acres of wooded land with beautiful hideaways.

Pierce College at Joint Base Lewis-McChord
 – Located at the Joint Base Lewis-McChord (JBLM) military sites, serving many of our military, and active duty families that are serving our county. 

Pierce County: An amazing place to call home
Pierce County stands out as one of the most beautiful and livable areas in the United States, offering its citizens the benefits of both rural and urban life in the Pacific Northwest. Both campuses command views of majestic Mount Rainier. The area's moderate climate, along with nearby mountains, forests, rivers, the Puget Sound, and Pacific Ocean, provide for many outdoor activities including hiking, skiing, kayaking, beach combing, biking, and golfing. At the same time, most of Pierce County is only minutes away from Tacoma or a short drive to Seattle where world-class cultural, arts, shopping and sporting activities abound. The area boasts an amazing array of housing options from urban condos to rural acreage and everything in between. Located in the heart of one of America's most amazing areas, Pierce County is a wonderful place to call home. ESSENTIAL FUNCTIONS: Administrative and Organizational Leadership:
  • Leads, directs, and guides administrative functions across the district including: accounting, cashiering, contracts, budget, finance, audits, purchasing, receiving, mail, master planning, facility management, safety and security and emergency management.
  • Serves as a member of the District’s Executive Team; advising executive staff of administrative issues, fiscal impact of policy decisions, and emerging state or national initiatives that affect the district and its constituents.
  • Reviews, negotiates and executes contracts, as appropriate.
  • Serves as the district’s Risk Management Officer, Ethics Officer and Public Records Officer.
  • Serves on management team for collective bargaining with employee organizations including preparing fiscal information describing impacts of proposals.
Budget and Strategic Planning:
  • Ensures the open, transparent, and inclusive operating budget development process follows the values and principles agreed to by the Board of Trustees, Executive Team and District Policy and Governance Cabinet.
  • Establishes and follows a timeline to ensure Board adoption of an annual operating budget prior to the beginning of the fiscal year.
  • Provides fiscal oversight of budgets and fiscal activity throughout the year.
  • Works closely with the Chancellor, Presidents and Vice Presidents to ensure alignment of district finances with the Board of Trustees’ Strategic Plan, and other district planning tools, such as the Academic Plan, Technology Plan and Facility Master Plans.
  • Provides the Board of Trustees with financial reports and interpretative analysis to support board level policy decisions and stewardship of college assets.
  • Monitors use of revenue and reserve accounts and ensure the district maintains appropriate levels of reserves.
  • Recommends and develops financial models and analysis to assist others in making sound fiscal decisions.
QUALIFICATIONS: Required Qualifications:
  • Bachelor’s degree in Economics, Business, Accounting, Finance, Management or related field.
  • Five (5) years’ or more experience in progressively responsible administrative or leadership roles.
  • Demonstrated leadership skills in fiscal analysis and forecasting, budgeting, finance or management.
Special Requirements and/or Conditions of Employment:
  • The successful candidate must consent to and pass a criminal background check after a conditional offer of employment. Information from the background check will not necessarily preclude employment but will considered in determining the applicant's suitability to perform in this position.
  • Ability to regularly travel between worksites in Puyallup, Lakewood and Joint Base Lewis-McChord.
Attributes and Characteristics:
  • Strong coaching and mentoring skills, including the ability to encourage, inspire, and support employees in achieving the district’s mission and their individual professional goals.
  • Superior written and oral communication skills, including the ability to analyze and explain complex administrative, financial and budget issues to non-financial managers.
  • Superior time management and prioritization skills.
  • Strong positive interpersonal skills including the ability to work collaboratively and be a team-oriented leader, work effectively across organizational lines and create and nurture a safe, bias-free working environment which engenders respect for all individuals and for their differences.
  • Ability to manage complex and diverse organizational units with competing needs.
  • Knowledge of effective organizational structures and administrative processes, including skill in systems thinking and problem solving.
  • Knowledge of and ability to interpret and ensure compliance with federal and state policies and procedures related to community college education.
  • Provides leadership in accordance with the mission, vision, values, and goals established by the district, including fostering a service philosophy, with a commitment to racial and social justice, accountability, and continuous improvement.
  • Knowledge of best practices including, but not limited to: risk management, investment management, contract management, capital project, ethics, and public records.
  • Develops and maintains department sensitivity to and understanding of the value of equity, diversity and inclusion of the college staff and students.
APPLICATION PROCESS: Application Requirements:
To be considered for this position, applicants must:  
  • Meet the required qualifications as outlined in this announcement.
  • Complete the online application profile at http://www.pierce.ctc.edu/dist/hr/.
  • Apply for the specific job opening.
  • Upload (attach) a cover letter that addresses how you meet the required  qualifications as outlined in this announcement. At Pierce College, we value culturally competent and compassionate individuals who bridge diverse backgrounds and perspectives in support of academic equity and excellence. In your cover letter, please address how you will support the mission of Pierce College to create quality educational opportunities for a diverse community of learners to thrive in an evolving world. Please include in your response how your previous education and/or professional experience contribute to your effectiveness in promoting a climate of student success for a diverse community of learners(Cover Letter)
  • Upload (attach) detailed résumé of all educational and professional experience. (Résumé)
  • Transcripts are not required in order to apply for this position; however, if you are selected for an interview, you will be asked to bring copies of unofficial transcripts showing completion of the required level of education. Please upload current copies of your transcripts, if available. Unofficial copies of all college and university transcripts must include degree received and conferral date. International transcripts must include a foreign transcript evaluation. For a list of approved credential evaluation services visit: www.naces.org/members.htm (Unofficial transcripts acceptable for application process; official transcripts required upon hire). (Transcripts) 
  • Upload (attach) a list of at least four professional references with names, addresses, telephone numbers, and e-mail addresses. Letters of recommendation will not be accepted. (References)
  • Provide a response to the following question (Supplemental Questions):
  • Describe how you have worked in your previous or current positions to advance equity, diversity, and inclusion in your organizations and how you would do that in this position to achieve racial and social equity in pursuit of mission?
  • Special Note: To ensure consideration, application materials should be received no later than 5:00 p.m. on the closing date.
     
    Terms of Employment:
    This is a full-time, 12-month administrative-exempt position with Pierce College District. The primary work location will be at either Pierce College Fort Steilacoom campus but frequent travel to Pierce College campuses or sites will occur. Work hours are between 7:00 a.m. and 5:00 p.m. Monday through Friday with occasional evening and weekend hours required. This position may be subject to reassignment between campuses or sites. The anticipated start date is January 4, 2021.

    Salary & Benefits:
    Salary is commensurate with education and experience. However, your paycheck is just part of the total compensation package. There is an outstanding benefits package which is worth an additional value equivalent to about 30% of your salary. A comprehensive health care benefits package for you and your dependents includes medical, dental and vision insurance. Life and long-term disability insurance plans; vacation, sick and personal leave; reduced tuition; and retirement benefits are also provided. For more information, please visit our Benefits and Leave website at: https://www.pierce.ctc.edu/hr-benefits.
     
    Physical Work Environment:
    This position works indoors in an office environment. During this time, core staff approved by their supervisors to come onto campus are covered by a safety plan that follows social distancing and Personal Protective Equipment (PPE) protocols. This includes minimizing close contact by limiting time on campus; conducting meetings virtually; and implementing other creative strategies to reduce the density of employees on campus to keep everyone safe.
     
    Reasonable Accommodation:
    Applicants with disabilities who require assistance with the application and employment process will be accommodated to the extent reasonably possible. Requests should be made to the District Human Resources Office by calling 253-964-7342.Persons who are deaf or hard of hearing may dial 711 to place a call through Washington Relay, the state's free telecommunication access service.
     
    Screening & Interview Process:
    Only those candidates who have complied with the application process and meet the required qualifications will be considered. Following the review of application materials, the most qualified candidates will be contacted for an interview. Check the email account you used for the application process for communication regarding the status of your application. Application materials submitted to Pierce College are the property of the College and will not be returned.

    Please note: This is a competitive selection process. Your application materials will be reviewed and evaluated based on the minimum qualifications listed for the position. Applicants whose qualifications most closely correspond to the District's needs will be eligible for further consideration. Notification of application status normally occurs 4 to 6 weeks after the closing date. Short notice may be given to applicants to participate in further selection processes which may include written, oral and performance examinations, and final interviews.
     
    Conditions of Employment:
    • An offer of employment will not carry with it any responsibility or obligation on the part of the District to sponsor an H-1B visa. In compliance with the Immigration Reform and Control Act of 1986, proof of authorization to work in the United States will be required at the time of hire.
    • Pierce College has adopted a Drug Free Workplace policy. As a condition of employment, employees must agree to abide by the requirements established in that policy.
     
    Equal Opportunity:
    The Pierce College District is an equal opportunity employer. The Board of Trustees and Pierce College District are committed to providing equal opportunity and will not discriminate in terms and conditions of employment and personnel practices.  Decisions are made without regard to race, color, national origin, age, perceived or actual physical or mental disability, pregnancy, genetic information, sex, sexual orientation, gender identity, marital status, creed, religion, honorably discharged veteran or military status, or use of a trained guide dog or service animal.

    For more information about this position or assistance regarding your application, contact Human Resources at: jobs@pierce.ctc.edu.

    Questions regarding equal employment opportunities or discrimination may be directed to the following: 

    Sean Cooke, Title IX Coordinator
    9401 Farwest Drive SW
    Lakewood, Washington 98498
    (253) 840-8472

    Holly Gorski, Vice President for Human Resources
    (253) 964-6519

    Paula Henson-Williams, District Affirmative Action Officer 
    (253) 864-3229

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