Professional Ed Clinical Experience Specialist

Minnesota, United States
$36,732.00 - $48,692.00
Oct 26, 2020
Employment Level
Employment Type
Full Time

Bemidji State University (BSU) invites applicants to join our team as a Clinical Experience Specialist in the Professional Education Department. BSU’s vision is to educate people to lead inspired lives. To accomplish BSU’s vision, the University prioritizes creating a culture in which diversity is embraced and all people are safe, welcome, and validated. BSU also prioritizes increasing engagement with Indigenous communities to become a destination university.


BSU is located amid the lakes and forests of northern Minnesota and occupies a wooded campus along the shore of Lake Bemidji.  BSU balances rigorous academia with the opportunity to enjoy a fun, robust, outdoor culture.  The proximity to the lake and the surrounding north woods allows easy access to an assortment of recreation.  Major campus facilities are connected by all-season underground passages for safe and warm travel during the cold, winter months. 


Enrolling more than 5,100 students, BSU offers more than 80 undergraduate majors and eight graduate degrees encompassing arts, sciences and select professional programs. BSU is a member of the Minnesota State system of colleges and universities and has a faculty and staff of more than 550. BSU’s Shared Fundamental Values include civic engagement and leadership, international and multicultural understanding, belief in the power of the liberal arts, and environmental stewardship.


Bemidji State University was founded as a school for teacher preparation. A century later, the Professional Education Department is as committed as ever to developing outstanding teachers.  Throughout our history, we have been uniquely dedicated to providing a high-quality, principled education to our region’s economically and culturally diverse population.  We ensure that all of our students are fully prepared for and attuned to the needs of all student populations.  The Clinical Experience Specialist assists with this by:

  • Serving as the administrative assistant to the Director of Clinical Experiences for student teacher and field experience placements.
  • Serving as receptionist for the Clinical Office.
  • Providing customer service to students and faculty.
  • Monitoring the Clinical budget and ordering office and event supplies.
  • Maintaining and retrieving student files and records of progress.
  • Uploading student data to Perceptive Content ImageNow.
  • Publishing student teaching and field experience placements.
  • Assisting with the contracting process with school districts across Minnesota and the United States.

Responsibilities of the Clinical Experience Specialist include:

  • Assisting students, faculty, and staff in the Clinical Office and Professional Education Department
    • Answering telephone calls, greeting visitors and students, and providing current information (oral and written) on policies concerning pre-clinical experiences and student teaching. Scheduling appointments for the Director of Clinical Experiences or directing students to the department chairperson or proper faculty advisor for appointments. Coordinating meeting invites using Doodle, Outlook Calendar, and Zoom.
    • Maintaining office supplies and equipment for the Clinical Office. Scheduling venues and refreshments for Clinical Office events such as Student Teacher Orientations and Advisory Board Meetings.
    • Hiring, providing work direction, scheduling, and training student workers.
    • Assembling Student Teaching Orientation packets for student teachers, cooperating teachers, and university supervisors. Providing insurance liability forms and background check forms to all students involved in field experience or student teaching. Requesting, collecting, posting, and distributing expectations (Fact Sheets) for each field experience course.
    • Assisting the Director of Clinical Experiences with creating and maintaining current email contact lists. Pulling Transcripts and utilizing the Degree Audit Reporting System (DARS) to assist the Director, as needed. Creating and editing accurate, professional documents. Designing, processing, and duplicating informational and data seeking forms. Processing expense reports for university supervisors. Taking minutes at committee meetings, as assigned.
    • Publishing field experience and student teaching placements from data contained in Excel placement spreadsheets. Assembling and distributing lists of student placements to appropriate faculty and schools. Entering data into extensive separate filing systems. Uploading student documents to ImageNow.
    • Coordinating and making website updates for clinical experience forms. Maintaining file systems (computerized and hard copy) to ensure files are readily accessible.
    • Assisting the Clinical Office in managing clinical placements and program assessment work as needed.       
  • Ensuring Clinical Office practices dovetail with Department operations by attending staff meetings and coordinating efforts with the other Professional Education staff members. Attending Professional Education department meetings and committee meetings as assigned.
  • Assisting the Professional Education Department, as needed, when the Department-wide Assistant (Professional Education Office Manager) is ill or on vacation. Duties may include, but are not limited to, covering the main Professional Education Office reception area, temporarily supervising student workers, and taking department minutes.      


Minimum qualifications for this position include:

  • Customer service skills (this requires common courtesy, tact, interest in positive problem solving, empathy, the ability to listen carefully, and the ability to organize ideas logically).
  • Data entry skills sufficient to check input and output data for completeness, accuracy, and discrepancies.
  • Knowledge of standard computer software programs for word processing, spreadsheets, and databases sufficient to create, modify, and manage them.
  • Knowledge of math sufficient to add, subtract, multiply and divide whole numbers, fractions, decimals; calculate percentages; and use simple formulas.
  • Knowledge of bookkeeping sufficient to maintain accurate budget records and reports.

Preferred qualifications include:

  • Ability to solve problem situations with a positive attitude utilizing critical thinking skills.
  • Experience working with underserved, underrepresented and marginalized populations.

To facilitate proper crediting, please ensure that your application and/or resume clearly demonstrate fulfillment of the qualifications.



To apply:   

Apply for Vacancy Posting 42248, on the Minnesota Management and Budget (MMB) website:

If you are unable to apply online, please contact the job information line at 651.259.3637

For additional information about the application process, go to


Note:  Internal bid applications will be considered prior to filling the position via the public application process and, therefore, this posting may be closed due to contractual obligations.


Inquiries about the position:

Renae Spangler, Director of Clinical Experience


If you have general questions about this posting or submitting a bid or an application, contact Teresa Hanson at





The greater Bemidji community has a population of 25,000 and serves as a regional center for education, commerce, recreation, health care, and the arts.

Bemidji State University, located amid the lakes and forests of northern Minnesota, occupies a wooded campus along the shore of Lake Bemidji. Enrolling more than 5,100 students, Bemidji State offers more than 80 undergraduate majors and eight graduate degrees encompassing arts, sciences and select professional programs. BSU is a member of the Minnesota State system of colleges and universities and has a faculty and staff of more than 550. The university's Shared Fundamental Values include environmental stewardship, civic engagement and international and multicultural understanding.

Northwest Technical College has prepared students for fulfilling careers in high-demand fields for more than 50 years. The college’s accessible, affordable, hands-on programs also help the region’s employers meet their ever-growing need for a highly skilled workforce. NTC serves more than 1,000 students with an excellent education, an open-enrollment policy and affordable tuition. Students may pursue nearly 40 degree, diploma and certificate programs in six distinct career paths. Classes are offered on campus, online, or as a combination of both. NTC is a member of the Minnesota State system of colleges and universities.

In this Northwoods setting, students, staff and faculty have a variety of activities at their fingertips. Possessing all the charm and character of a college town, Bemidji remains a tight-knit community of good neighbors and engaged citizens who always come out to cheer for the Bemidji State Beavers. While the city of Bemidji — named after the Ojibwe Chief Shaynowishkung (nicknamed Bemidji) — is home to a diverse population of more than 15,000 people, it serves a regional population of more than 100,000.

Located between three American Indian reservations – Leech Lake, Red Lake and White Earth, students at Bemidji State University and Northwest Technical College have the opportunity to experience a dynamic local culture and history. Bemidji also sits at the center of the legends of Paul Bunyan and Babe the Blue Ox. The famous statues of Paul and Babe greet students as they drive in from the south along Lake Bemidji.

Though quaint and historic, the city offers the urban conveniences upon which college students rely. Bemidji State and Northwest Tech are both conveniently located minutes away from affordable restaurants, cozy coffee shops, grocery stores, city parks and more. Small, locally owned shops and art sculptures line the streets of downtown Bemidji, while national chains can be found in and around the Bemidji area, including an uptown selection of department stores and restaurants.

The thriving downtown community presents ample opportunities for engagement off-campus. Among other things, there are fine-dining restaurants, cafes, and a natural foods co-op in downtown Bemidji. The historic Paul Bunyan Playhouse has a calendar of classic shows; restaurants and lounges offer weekly live music performances; the First Friday Art Walk provides a tour of new monthly art exhibits; and annual events such as the Loop the Lake Festival, the Dragon Boat Festival, the Blue Ox Marathon, Bemidji Winterfest, and The Minnesota Finlandia bring the community together.

For those who love the outdoors, there are wooded, multi-use trail systems within minutes of campus and community parks with walking trails, playgrounds and a skate park. Lake Bemidji State Park and its miles of navigable trails is located directly across the lake from BSU, and the Buena Vista Ski Area — just 12 miles north of campus — offers downhill skiing and campus-sponsored student transportation in the winter months. Further, the Mississippi River Headwaters is a mere 45 minutes from Bemidji.


For further information, visit our website at:


Review a "special report on how this former lumber town has rebuilt itself as a high-speed, regional center of enterprise" at Bemidji 2.0