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Program Administrator

Employer: Johns Hopkins University
Location: Maryland, United States
Salary: Salary Not Specified
Date posted: Oct 23, 2020

Position Type: Administrative, Business & Administrative Affairs, Business & Administrative Support, Other Business & Administrative Affairs, Community Relations & Institutional Outreach, Grants & Contracts
Employment Type: Full Time

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Classified title: Program Administrator

Role/Level/Range: ATP-3-PB

Starting Salary Range: Commensurate with experience

Employee group: Full time

Employee subgroup (FLSA Status): Exempt

Position Type: Replacement

Schedule (hours/days): 8:30 am to 5:00 pm

Personnel area (School): Academic and Business Centers

Org unit name and #: Global Programs - 60000109

Department name: Jhpiego

Reports to (Job title): Reports To (Job Title) Sr. Program Officer

General summary/purpose:

Program Administrator will work in close collaboration with the Senior Program Officer, Finance Manager, and representatives from different Jhpiego departments (e.g., Contracts Management Compliance Division [CMCD], Travel, Procurement, Global External Communications Office [GECO]) tocoordinate and support program, financial, contractual, monitoring and administrative functions for country programs in francophone Africa.

Specific duties & responsibilities:

Collaborate with Program Officers and field staff to support program planning, implementation and monitoring across all phases of the project period – proposal development, start-up, implementation, monitoring, and closeout

Work collaboratively to ensure that resources for program implementation are available to the field in a timely fashion

Contribute to overall strategy and implementation of program activities for projects and the larger portfolio within which countries/projects are housed

Liaise with GHR and field teams to set-up consultant contracts, including appropriate rates and payment processes

Support country offices in the development and management of project procurement plans, including the ordering and shipping of materials to field offices and setting up preferred vendors

Schedule routine project management meetings with all relevant staff at HQ and field offices, take notes, and support follow-up of action items

Support the development of project reports, work plans, budgets and communication materials and other key deliverables, including support of translation needs

Support knowledge management by regularly updating, organizing, archiving project documents and relevant contact information across Jhpiego’s platforms, including MS Teams, OneDrive and Jhpiego’s internal intranet site

Route reports, documents, communications materials through GECO’s Workfront system as needed

Travel to field offices to support identification and set up of office space, field teams and vendors, etc.

Support field offices’ participation at conferences or HQ meetings/retreats by providing logistical support (registration, reserving of hotels and flights, etc.) and assisting with the development of presentations

Collaborate with finance staff in the review, processing and reconciling of invoices and payment documentation

Collaborate with CMCD to process award agreements, award modifications and payments for sub-awards

Coordinate and schedule meetings and teleconferences with project teams and partners, keep records and in collaboration with Program Officer, follow-up on action points

Support logistical planning for international travel of country team members, including to the Jhpiego Baltimore Office

Support onboarding of new senior program coordinators

Additional items as needed

Minimum qualifications (mandatory):

Proficient French language skills

BA or equivalent with 2+ years’ program and administrative experience in international environment

Understanding of global health and development approaches

Knowledge of administrative processes and approaches and financial reporting and reconciliation

Knowledge of contracts and global program operations

Ability to work in a complex environment with multiple tasks, short deadlines and intense pressure to perform

Proficiency in writing and editing letters, reports and documents

Ability to interact skillfully and diplomatically with numerous counterparts, both domestically and internationally

Strong decision-making skills and results-oriented approach

Aware of and sensitive to working in multiple socio-economic settings and with multi-cultural groups in a developing country environment

Comfortable with a team approach to programming and the ability to manage several major activities simultaneously

Proficiency in MS Office

Experience living, working or studying overseas preferred

Jhpiego

The successful candidate(s) for this position will be subject to a pre-employment background check.

If you are interested in applying for employment with The Johns Hopkins University and require special assistance or accommodation during any part of the pre-employment process, please contact the HR Business Services Office at jhurecruitment@jhu.edu. For TTY users, call via Maryland Relay or dial 711.

The following additional provisions may apply depending on which campus you will work. Your recruiter will advise accordingly.

During the Influenza ("the flu") season, as a condition of employment, The Johns Hopkins Institutions require all employees who provide ongoing services to patients or work in patient care or clinical care areas to have an annual influenza vaccination or possess an approved medical or religious exception. Failure to meet this requirement may result in termination of employment.

The pre-employment physical for positions in clinical areas, laboratories, working with research subjects, or involving community contact requires documentation of immune status against Rubella (German measles), Rubeola (Measles), Mumps, Varicella (chickenpox), Hepatitis B and documentation of having received the Tdap (Tetanus, diphtheria, pertussis) vaccination. This may include documentation of having two (2) MMR vaccines; two (2) Varicella vaccines; or antibody status to these diseases from laboratory testing. Blood tests for immunities to these diseases are ordinarily included in the pre-employment physical exam except for those employees who provide results of blood tests or immunization documentation from their own health care providers. Any vaccinations required for these diseases will be given at no cost in our Occupational Health office.

Equal Opportunity Employer
Note: Job Postings are updated daily and remain online until filled.

EEO is the Law
Learn more:
https://www1.eeoc.gov/employers/upload/eeoc_self_print_poster.pdf
Important legal information
http://hrnt.jhu.edu/legal.cfm

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