Business Services Coordinator

Employer
University of North Carolina, Wilmington
Location
North Carolina, United States
Salary
Salary Not Specified
Posted
Oct 23, 2020
Employment Type
Full Time

Posting Details

Vacancy Number
S01252
Position Title
Business Services Coordinator
Working Title
Business Services Coordinator
Competency Level
Journey
Dept/School
International Programs - 33700
Primary Purpose of Organizational Unit

The Office of International Programs ( OIP ) is directed by the Associate Vice Chancellor for International Programs and reports to the Provost. Apart from the AVC, the staff comprises: One Director, one Assistant Director, two Advisors, and an Outreach Coordinator of Education Abroad, one Director, two Assistant Directors, Student Recruiter, and a Program Coordinator of International Student & Scholar Services, one Director and one Assistant Director of the English Language Center, one Business Officer, one Business Services Coordinator, one Program and Study Abroad Coordinator, and one Administrative Manager. Additionally, the office is assisted by a staff of ESL instructors (temporary EPA /Faculty), temporary employees, graduate assistants and undergraduate student workers. OIP is the administrative unit responsible for initiating, coordinating and managing international activity at the university. Among the activities are the development of faculty, student and staff international opportunities and programs, the management of study abroad and exchange programs and other MOUs, assistance to all parties in internationalizing the curriculum, enhancing diversity through the increase of international faculty, students and staff on this campus, and the general fostering of an international environment at UNCW . OIP is also responsible for all immigration matters for the university.

College
Undergraduate Studies - 33000 College
College/School Information

University Information

The University of North Carolina Wilmington, the state’s coastal university, is dedicated to the integration of teaching, mentoring, research and service. Widely acknowledged for its world-class faculty and staff and continuously recognized at a national level for scholarly excellence and affordability, UNCW offers a powerful academic experience that stimulates creative inquiry and critical thinking and a community rich in diversity, inclusion and global perspectives.

A public institution with nearly 18,000 students, UNCW offers a full range of baccalaureate- and graduate-level programs, as well as doctoral degrees in educational leadership, marine biology, nursing practice and psychology; and many distance learning options, including clinical research, an accelerated RN-to- BSN program, an Executive M.B.A. program structured for working professionals, and the nation’s only bachelor’s degree program focused on coastal engineering.

The university’s efforts to advance research and scholarly activities have earned UNCW the elevated designation of “Doctoral Universities: High Research Activity” institution (R2 University) by the Carnegie Classification of Institutions of Higher Education.

UNCW has been part of the University of North Carolina System since 1969.

Location of Workplace
Main UNCW Campus
Brief Summary of Work for this Position

The Office of International Programs ( OIP ) Business Services Coordinator provides business services support to all functional units of OIP . This position reports to the OIP Business Officer, and also serves as the backup to the Business Officer for cross-trained roles. This position serves as an office manager who is responsible for the following tasks:

•Manage travel (domestic and international), including booking airfare and rental cars, processing prepaid payments, and reimbursements. Manages faculty-led travel and ensures appropriate funding sources are used for education abroad programs. Utilizes knowledge of currency conversion for international travel financial management.
•Coordinate purchasing, receiving, and reconciliation, including Purchasing Card transactions.
•Process student billing, invoices, check requests, and wire payments.
•Identify needs for financial adjustments and prepare budget documents.
•Prepare deposit transmittals and external invoices, and reconcile payments from students, faculty, staff, and other customers.
•Coordinate scholarship awards for students.
•Process payroll assignments for faculty, students, and temporary employees.
•Coordinate incoming and outgoing mail and shipments, including international shipments.
•Coordinate on-campus meetings, including facilities reservations and A/V technical support as needed.
•Manage work orders and surplus disposal requests, including reconciliation of billable charges to the appropriate funding sources.
•Manage key inventory and building access for employees.
•Manage leavekeeping for multi-functional areas within OIP, including training new employees and supervisors, advising on leavekeeping policies and procedures, and coordinating vacation/bonus leave payouts.
•Manage and reconcile funding sources for international insurance for faculty leaders and students, which includes coordination with Institutional Risk Management.
•Maintain Education Abroad and International Student & Scholar Services data management systems to provide program support and services to students, faculty, staff, and other stakeholders.
•Screen and route telephone calls and walk-in visitors.
•Support a wide range of requests from diverse populations both on and off campus, prioritize requests by importance and urgency, and provide guidance on matters with an established precedence.
•Maintain inventory and supplies for multifunctional offices within OIP .
•Maintain office emergency contact information.
•Aid in the development and implementation of itineraries, campus tours, travel arrangements and reimbursements for non-employee visitors, including international guests.
•Work with the Business Officer to develop new processes and implement improvements across multifunctional areas.
•Recruit, interview, onboard, hire, and manage student workers, including supervision of federal work study award allocations and usage.
•Manage check-out system, training reminders for drivers, and maintenance for OIP golf cart.

Minimum Education and Experience Requirements

Bachelor’s degree in business administration or a related discipline; or an equivalent combination of training and experience. All degrees must be received from appropriately accredited institutions.

•Proficiency in written and oral communication skills
•Attention to detail and the ability to multi-task
•Ability to provide customer service to faculty, staff, students and visitors
•Ability to prioritize tasks and provide guidance on business practices with an established precedence
•Proficiency in Microsoft Office Suite
•Ability to analyze, interpret, recommend, write and implement policy and procedural guidelines
•Ability to learn university systems, procedures and policies
•Ability to identify, analyze and evaluate situations or problems and implement solutions

Preferred education, professional skills and experience

Bachelor’s degree in Accounting, Business, or a relevant field; or an equivalent combination of training and experience. Preferred experience with Microsoft Excel, including PivotTables and PivotCharts, as well as OneDrive and Teams. Preferred experience with UNCW applications including Banner, ChromeRiver, uShop, FLAC / EPAF, and NextGen.

Required Certifications or licensure

N/A

Recruitment Range
$40,045 - $44,500
FTE
1.0 (40 hours per week)
Months Per Year
12 Months
Work Days
Monday - Friday
Work Hours
8:00AM - 5:00PM
Anticipated Ending Date if Time-Limited

Position Number
7636
Job Posting Date
10/23/2020
Posting Close Date
11/23/2020
Special Notes to Applicants

PLEASE NOTE : This posting will close at 11:59PM on the posted closing date. To receive full consideration, please be sure you have fully completed the entire application before you apply for this position. Failure to answer all required questions will cause the system to disqualify your application.

For more info/to apply visit http://jobs.uncw.edu. Applications must be submitted through the online application system to be considered.

You will be required to attach a cover letter and resume to successfully apply for this position. To receive full consideration, please be sure you have completed the ‘Work History’ section of the application before you apply for this position.

This position is being recruited at the Journey level. If no applicants apply who meet the required competency and training & experience requirements, then management may consider other applicants. Salary would be determined based on competencies, equity, budget, and market considerations.

EEO Statement

At the University of North Carolina at Wilmington ( UNCW ), our culture reflects our values of inclusion, diversity, globalization, ethics and integrity and innovation and we are committed to providing equality of educational and employment opportunity for all persons without regard to race, sex (such as gender, gender identity, marital status, childbirth, and pregnancy), age, color, national origin (including ethnicity), religion, disability, sexual orientation, political affiliation, veteran status, military service member status, genetic information, or relationship to other university constituents – except where sex, age, or ability represent bona fide educational or occupational qualifications or where marital status is a statutorily established eligibility criterion for State funded employee benefit programs. UNCW believes that embracing the unique contributions of our faculty, staff and students is critical to our success and paramount in being recognized for our global mindset.

External Link to Posting
http://jobs.uncw.edu/postings/19149
Applicant Documents
Required Documents
  1. Resume
  2. Cover Letter
  3. List of 3 Professional References
Optional Documents Posting Specific Questions

Required fields are indicated with an asterisk (*).

  1. * Describe your experience using Microsoft Excel to manipulate financial data and/or other types of data.

    (Open Ended Question)



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