Title V Project Coordinator

California, United States
Salary Not specified
Oct 23, 2020
Employment Level
Employment Type
Full Time

University of La Verne

Title V Project Coordinator

Job Description Summary:
The Project Coordinator will be responsible for daily operations and assistant the leadership team in the organization of strategic projects associated with a recent Department of Education funded Title V grant awarded to the University of La Verne. The project coordinator will use independent judgment in executing project-related tasks as assigned by the leadership team, maintenance of records, various administrative duties, and related project activities. Additionally, the ideal candidate will have experience with the following: working with multicultural populations in an educational setting; coordinating across units and creating buy-in from multiple constituencies; understanding of basic computer software programs and other audio-visual equipment; proofreading and good composition, grammar, and punctuation skills; producing accurate technical information and writing reports.

Please note that this is a temporary, grant funded position. The grant is a 5 year grant, but may be cancelled with notification from the agency.

The University of La Verne is a private not-for-profit university founded in 1891 located in La Verne, California. The core values that we live by are Ethical Reasoning, Diversity and Inclusivity, Lifelong Learning, and Community and Civic Engagement.

If you're passionate about these values, join us at the University of La Verne!

Specific Duties:
Project coordination
  • Coordinate various projects as assigned by grant leadership including regular communications with updates to ensure project timelines, focus on priorities, and logical sequential order. Provide guidance and organization of the above to the project director. Is fully aware of and involved in the programmatic and academic functions of the grant to ensure adequate and complete integration with the staffing and human resource element of program delivery.

Project administration
  • Oversee basic administrative functions and expectations of Administrative Assistant II. Execute project administrative functions such as handling incoming calls and other communications, managing filing systems, recording information as needed, greeting clients and visitors as needed, updating paperwork, maintaining documents and word processing, helping organize and maintain office common areas, performing general office clerk duties and errands, organizing travel by booking accommodations and reservations needs as required, coordinating events as necessary, maintaining supply inventory, maintaining office equipment as needed, aiding with client reception as needed, creating, maintaining, and entering information into databases.

Program Procurement
  • Independently negotiate, re-evaluate existing vendor contracts, audit and conduct forensic analysis on all large sum budget items to identify duplicitous expenses, over charges, and innovative cost saving approaches. Evaluate, designate, and implement procedural changes surrounding program logistics and use of financial and technological resources. Conduct budgetary audits, audit technology use and effectiveness, conduct budget and expenditure reviews. Autonomously manage human resources; including faculty, staff, and student workers, financial resources, and technology resources to ensure maximum efficiency is adequately allocated. Implements and monitors all stages and elements of the Project Management Cycle.

Fiscal Planning & Control
  • Manage and direct budget allocation, financial reporting, and financial resources. Prepare budget projections, create and analyze budget proposals. Analyze and audit historical financial data and prepare financial recommendations. Develop budgetary planning, monitoring and controls, and prepares financial reports. Manage and oversee program financial processes including verifying and approving faculty and adjunct faculty contracts, pay advices, and any other accounts payable expenses, including mileage reimbursement forms, etc. Conducts periodic audits and review of all contracts and financial aspects of the program. Works closely with the Program Director to monitor and reduce costs, waste, and redundancy.

Event Management
  • Manage various on and off-campus events, including but not limited to program meetings, events, conferences, and guest speakers. Negotiate contracts with vendors and/or hotels. Direct, plan, and organize event logistics including event registrations, event marketing, and working with various vendors. Create event timelines, priorities and deliverables.

Professional Development
  • Attend staff development sessions, staff meetings, and/or other meetings or trainings as necessary. Maintain a presence in the office during business hours to ensure office coverage when we have face-to-face operations. Support and participate in a positive work environment through appropriate communication with co-workers; work collaboratively toward staff team goals; attend staff meetings and trainings; cross-train with other staff to maintain cross-functionality.

Other Duties as Assigned
  • Complete other assignments as provided by the program director.

Minimum Qualifications:
  • Bachelor’s Degree
  • Knowledge of administrative and clerical procedures and systems such as word processing, managing files and records, designing forms, and other office procedures and terminology.
  • General knowledge of managing program budget and expenditures with the ability to analyze financial data.
  • Time management and organizational skills; detail oriented skills.
  • Critical thinking skills, including using logic and reasoning to identify the strengths and weaknesses of alternative solutions, conclusions or approaches to problems.
  • Effective social skills with the ability to negotiate, persuade, and have social perceptiveness.
  • Knowledge and skill in using Office Suite functions.

Preferred Qualifications:
  • Knowledge and skilled in using Banner to retrieve student records, and look up information.
  • Ability to gather, analyze, and evaluate various data and/or metrics.
  • Knowledge of University principles and processes for providing support to students, faculty and staff.

Location: La Verne Central Campus

Special Instructions:
To be considered for this position please visit our web site and apply on line at the following link: http://laverne.edu

Institutional Profile
Located in Southern California, the University of La Verne offers a distinctive and relevant educational experience to a diverse population of students, preparing them for successful careers and a commitment to lifelong learning across the liberal arts and professional programs. The academic units of the not-for-profit university include the College of Arts and Sciences, the College of Business and Public Management, the LaFetra College of Education, and the College of Law. The university offers both undergraduate and graduate programs, including degree programs tailored for working adults. The university's central campus is located 30 miles east of Los Angeles in the historic Old Town section of La Verne, a city with a population of approximately 35,000 at the foothills of the San Gabriel Mountains. The university also has eight regional campuses throughout California and the College of Law campus in Ontario, California. The university is classified as a Carnegie Doctoral Institution with moderate research activity. Core values are reflected throughout all curricular and co-curricular programs, its emphasis on close professor-student interaction, personal support of its students, and its diversity.

The University of La Verne prides itself in being reflective of the diversity of Southern California. Approximately 80 percent of its nearly 8,500 students come from diverse backgrounds and the U.S. Department of Education has designated the university as a Hispanic Serving Institution (HSI). With 80,000 alumni, the university fulfills a critical community function in educating students from underserved populations, many of whom are the first generation in their family to attend college.

The University of La Verne is an equal opportunity employer and does not discriminate against employment or employees on any basis prohibited by state and federal law. University of La Verne hires and promotes individuals based on their qualifications and is consistent with applicable state and federal laws, without regard to race, color, religion, gender, disability, medical condition a or sexual orientation


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