ACADEMICS ADVISOR, GRADUATE PROGRAMS

ACADEMICS ADVISOR, GRADUATE PROGRAMS

Req #: 183789 Department: UW BOTHELL: SCHOOL OF BUSINESS Job Location: UW Bothell Posting Date: 10/21/2020 Closing Info: Open Until Filled Salary: Salary and benefits are competitive. Salary is commensurate with qualifications and experience. Shift: First Shift Notes: Although open until filled, priority application date is November 11, 2020.

As a UW employee, you will enjoy generous benefits and work/life programs. For detailed information on Benefits for this position, click here.

The University of Washington is following physical distancing directives from state and local governments as part of the collective effort to combat the spread of COVID-19. Click HERE for updates.

Work is ordinarily performed in an office environment but may be performed remotely depending on health and safety requirements under the COVID-19 pandemic. As a UW employee, you have a unique opportunity to change lives on our campuses, in our state and around the world. UW employees offer their boundless energy, creative problem solving skills and dedication to build stronger minds and a healthier world.

UW faculty and staff also enjoy outstanding benefits, professional growth opportunities and unique resources in an environment noted for diversity, intellectual excitement, artistic pursuits and natural beauty. All of which has allowed the UW to be nationally recognized as a “Great College to Work For” for six consecutive years.

The University of Washington Bothell is one of the most dynamic public universities in the state of Washington. We offer a participatory student experience grounded in hands-on learning, close relationships with faculty members as teachers and mentors, and the personalized support of staff who are dedicated to student success. The academic work of the campus focuses on cross-disciplinary research and creative practice, connected learning, and community engagement. UW Bothell’s current enrollment is approximately 6,000 students. More than 90 percent of undergraduates are from Washington State, and approximately half are first-generation college attendees or come from underrepresented groups. Located along wetlands and a river north of Seattle, UW Bothell builds vibrant regional partnerships, creates and disseminates new knowledge, and prepares students for leadership throughout Washington and beyond.

Diversity is a core value of University of WA Bothell. We believe the power of diversity enriches all of us by exposing us to a range of ways to understand and engage with the world, identify challenges, and to discover, design and deliver solutions. To learn more, read our Diversity Statement.

UW Bothell has an outstanding opportunity for a Academic Advisor, Graduate Programs.

The primary responsibility is advising graduate students in programs, including MBA and MSA programs, other future graduate programs, and secondarily advising undergraduate business students. The Graduate Programs Advisor will be responsible for the full life cycle of student advising, from matriculation to graduation, as well as administrative duties related to student retention and success. The incumbent will liaise with multiple offices across campus to stay current on university student services, policies, and procedures.

Responsibilities:

Academic Advising & Student Retention:
• Advise students in via remote media, telephone, email, and in-person meetings at the Bothell campus and Eastside Leadership Center in Bellevue. Provide guidance on academic planning, requirements and elective planning, and financial aid and scholarship resources available.
• Develop, in coordination with the Assistant Director of Graduate Programs, strategies to improve and maintain student retention.
• Track quarterly student enrollment using computerized confidential student records tracking enrollment management systems such as MyGrad, SDB, Slate, Navigate, and Excel.
• Monitor course registration in special courses such as Leadership Courses and Global Study Tour, and others as needed.
• Maintain and provide accurate information on academic progress, program requirements, policies, procedures and dates/deadlines. Run student degree audits and manage degree requests and graduation activities.
• Closely monitor Address student concerns and issues. Escalate to Assistant Director of Graduate Programs as needed.
• Conduct orientation programs for incoming students. Design and update orientation and onboarding materials and maintain student Handbook of policies and procedures.

Program Administration:
• Under the direction of the Assistant Director of Graduate programs, and in consultation with Program faculty, develop and maintain policies and procedures for student services.
• Create/modify/maintain surveys, class lists, and listservs. Generate information for reports using databases and other resources.
• Process applications for ICF Coaching and liaise with ICF Coach Manager and coaches.
• Process applications and paperwork for scholarships, Global Study Tours, Independent Studies and Internships. Collaborate with Assistant Director, Associate Dean and faculty as needed.
• Update and maintain MBA and MSA Canvas sites.
• Provide course scheduling support and assist with course change and new course applications. Assist with maintaining the UW time schedule system and all relevant registration information for all degree program.
• Assist the Graduate Programs team in planning and executing off-site leadership courses.
• Assist the Graduate Programs team to develop processes, reports, strategies, events, marketing, and recruiting materials to track and enhance recruiting and admissions results.
• Act as a liaison between the Graduate School, the Center of International Education, Registrar, and other campus partners.
• Serve as School of Business expert on existing student policies and procedures.
• Assist planning and represents School of Business Graduate Programs at all student events.
• Attend meetings and trainings as needed.
• Assist with web content updates.
• Perform other duties as assigned.

Recruitment and Admissions:
• In collaboration with the Program Coordinator, accurately document and maintain the student/applicant CRM database.
• In collaboration with the Program Coordinator, onboard incoming students. Monitor applicant accepts and declines. Assist with Graduate School admission petitions.

Minimum Requirements:

• Bachelor’s Degree in Education, Social Sciences, Business, or related field.
• Minimum three years of advising, student services or closely related experience at a higher education institution.
• Ability to work both independently and as an effective team member in a fast-paced environment.
• Proficiency in standard office software.
• Strong interpersonal skills, including demonstrated ability to communicate effectively both orally and in writing.
• Ability to work with a diverse constituency.

Equivalent education and/or experience may substitute for minimum requirements.

Desired:

• More than three years of advising, student services or closely related experience at a higher education institution.

Conditions of Employment:
• This position requires a flexible schedule and the ability to work some evenings and weekends.

Application Process:
The application process for UW positions may include completion of a variety of online assessments to obtain additional information that will be used in the evaluation process. These assessments may include Work Authorization, Cover Letter and/or others. Any assessments that you need to complete will appear on your screen as soon as you select “Apply to this position”. Once you begin an assessment, it must be completed at that time; if you do not complete the assessment you will be prompted to do so the next time you access your “My Jobs” page. If you select to take it later, it will appear on your "My Jobs" page to take when you are ready. Please note that your application will not be reviewed, and you will not be considered for this position until all required assessments have been completed.




Applicants considered for this position will be required to disclose if they are the subject of any substantiated findings or current investigations related to sexual misconduct at their current employment and past employment. Disclosure is required under Washington state law .



Committed to attracting and retaining a diverse staff, the University of Washington will honor your experiences, perspectives and unique identity. Together, our community strives to create and maintain working and learning environments that are inclusive, equitable and welcoming.

The University of Washington is a leader in environmental stewardship & sustainability , and committed to becoming climate neutral.

The University of Washington is an affirmative action and equal opportunity employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, gender expression, national origin, age, protected veteran or disabled status, or genetic information.

To request disability accommodation in the application process, contact the Disability Services Office at 206-543-6450 or dso@uw.edu .

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