Career Services Assistant (CURRENTLY WORKING REMOTELY UNTIL FURTHER NOTICE)

Posting Date 10/22/2020 Closing Date 11/06/2020 Open Until Filled No Special Instructions to Applicants

All offers of employment are contingent upon the following:
• Satisfactory results of a background check
• Post-offer, pre-employment physical exam in circumstances where the nature of the work renders it appropriate or where Federal law or regulation requires

Advertising Summary Job Description

POSITION SUMMARY

( THIS POSITION IS CURRENTLY WORKING REMOTELY UNTIL FURTHER NOTICE )

Provide clerical support to the Career Services Team, exercising a high level of discretion, professionalism and customer services skills.

ESSENTIAL JOB DUTIES AND KEY RESPONSIBILITIES

1. While working remotely, serve as the initial point of contact by responding to Career Services email messages. When in the office, receive guests who enter the Career Services Center.*
2. Refer students and visitors to other support services ( SAC dept., tutoring, etc.).
3. Answer phones, take and relay messages.
4. Schedule student appointments.
5. Create visual displays, flyers, brochures, bulletin boards and other promotional materials to market Career Services and its programs.
6. Promote job opportunities, events and career information using social media (Facebook, Twitter, LinkedIn, Instagram, etc.).
7. Provide front desk/office coverage during staff lunch, breaks, and in the absence of the Career Services Secretary.*
8. Monitor computer center area and assist students with job search, career self-assessment and career planning resources.*
9. Create and maintain the Career Services event calendar and update staff schedules as needed.
10. Assist with the setup/breakdown of events (job fairs, etc.) as needed.*
11. Perform office duties, such as copying, scanning materials, and assist with mailings.*
12. Assist Career Services staff in preparing various materials, presentations and update the department PowerPoint.
13. Correspond with students, alumni, and employers through the Career Services email mailbox. Direct questions to appropriate staff member.
14. Assist the Career Services Secretary and Director in gathering and aggregating data for monthly and annual reports.
15. Professionally interact with all of Career Services constituents including students, faculty, staff, employers, community members and alumni.
16. Perform other related duties as assigned.
17. Confidentiality of student information is required.
*Duties performed when working in the office.

MINIMUM QUALIFICATIONS
1. Proficient in Microsoft Word, Power Point and Excel
2. Attentiveness to detail, excellent organizational skills, problem solving skills, and initiative
3. Professional in appearance and demeanor
4. Excellent communication, interpersonal, and customer service skills
5. Familiar with social media platforms such as Facebook, Twitter and LinkedIn
6. HOURS : Must be available to work Monday-Friday between the hours of 8am-4:30pm, up to 20 hours a week.

PREFERRED QUALIFICATIONS
1. 2.5 GPA or higher
2. Previous clerical and/or customer services experience

PHYSICAL DEMANDS
• Normal office physical demands.

WORKING CONDITIONS
• Duties are performed indoors in the usual office and/or outdoor environment.

Application Procedures: “Apply to this Job at employment.jjc.edu”

All offers of employment are contingent upon the following:
• Satisfactory results of a background check
• Post-offer, pre-employment physical exam in circumstances where the nature of the work renders it appropriate or where Federal law or regulation requires

Joliet Junior College is an equal opportunity/affirmative action college supporting diversity.

ANNUAL CLERY SAFETY REPORT ( ASR ) NOTICE FIRE SAFETY REPORT ( FSA ) and MISSING PERSON POLICY ( MPP ) FOR STUDENTS RESIDING IN “ON CAMPUS” STUDENT HOUSING
Joliet Junior College is committed to assisting members of the JJC community in providing for their own safety and security. The annual CLERY security compliance document along with the Fire Safety Report ( FSR ) and the Missing Person Policy ( MPP ) for students residing in “on campus” student housing is available at the JJC Police Department website :
www.jjc.edu/cleryreport

If you would like to receive the ASR, FSR or MPP in booklet form, you may stop by the Campus Police Department located on Main Campus in G 1013 or call Campus Police at 815-280-2234. The website and booklet contain information regarding campus security and personal safety such as crime prevention and reporting, police law enforcement authority, disciplinary procedures and other related security policies. They also contain information about crime statistics for the three previous years for all JJC campuses, property owned and controlled by JJC District 525 and on public property immediately adjacent to JJC campuses.

This information is required by law and is made available by the Joliet Junior College Police Department.


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