Grants & Contracts Analyst

Maryland, United States
Salary Not Specified
Oct 21, 2020
Employment Type
Full Time

Classified title: Grants and Contract Analyst

Role/Level/Range: ATP-4-PC

Starting Salary Range: Commensurate with Experience

Employee group: Full Time

Employee subgroup (FLSA Status): Exempt

Position Type: Replacement

Schedule (hours/days): 8:30 am to 5:00 pm

Personnel area (School): Academic and Business Centers

Org unit name and #: 60000070

Department name: Contracts Management & Compliance Division

Reports to (Job title): Reports To (Job Title) Contracts Manager

General summary/purpose:

Grants and Contracts Analyst provides technical guidance to the team members and reviews and negotiates all awards modification and subaward modifications of all national and international awards and sub-award documents. Provides guidance to Program Teams and Program Finance Teams on award modification, subaward agreements, leases for property and equipment. Coordinates subrecipient payments and provide financial oversight. Oversee international and domestic lease documents and coordinate all technical service contracts as they relate to award portfolio.

Specific duties & responsibilities:

  • Review fully executed Lease agreements for completeness and follow-up as appropriate
  • Review fully executed sub-recipient agreements and modifications for completeness and follow-up as appropriate
  • Ensure that all subrecipient project invoices are paid in a timely manner and charged to the appropriate sponsored program budget
  • Resolve all issues surrounding the payment of subrecipient project invoices
  • Assist Program Finance Team in resolving financial questions directly related to active award portfolio
  • Review of all Technical Services Contracts and review of all Leases that are directly related to active award portfolio
  • Exercise independent judgment and apply knowledge of JHU and Jhpiego procedures and operating policies
  • Provide exceptional, timely customer service in all dealings with internal and external
  • Minimum qualifications (mandatory):

  • BA with 2 years’ administrative/office management experience and exposure to research administration; Additional education may substitute for required experience, and additional experience may substitute for required education to the extent permitted by the JHU equivalency formula.
  • 4 years of progressively responsible experience preferred
  • Experience in managing CDC, DOD, Bill and Melinda Gates Foundation, and USAID awards preferred
  • Advanced knowledge of post-award process
  • Strong understanding and interpretation of OMB, CFRs (Code of Federal Regulations), and FARs (Federal Acquisition Regulations)
  • Strong understanding of contracts and cooperative agreements including their relevant terms, conditions and the differences between them
  • SAP, JAWS, SWiFT knowledge and of JHU contracting and binding arbitration guiding policy preferred
  • Demonstrated ability to learn quickly, read analytically and write well and fluently
  • Demonstrated ability to work with professionals at all levels of the organization
  • Demonstrated high-level skills in planning, organizing and managing multiple tasks
  • Ability to work with flexibility on several tasks simultaneously and to meet various concurrent deadlines.
  • Ability to work in a fast-paced complex team environment with multiple projects/tasks, short deadlines, competing deadlines and intense pressure to perform
  • Strong problem-solving skills and ability to thrive in environment of changing deadlines and priorities
  • Strong decision-making skills and results-oriented approach
  • Strong interpersonal communication skills and a real team player
  • Excellent organizational, presentation and verbal and written communications skills
  • Demonstrated ability to maintain a high level of professionalism and confidentiality
  • Highly organized with attention to detail and ability to prioritize multiple responsibilities
  • Demonstrated ability to work in fast-paced, complex environment with multiple tasks and short deadlines
  • Ability to apply Project Management tools to manage large projects efficiently and effectively
  • Proficiency in MS Office 365, including ACCESS
  • Jhpiego

    The successful candidate(s) for this position will be subject to a pre-employment background check.

    If you are interested in applying for employment with The Johns Hopkins University and require special assistance or accommodation during any part of the pre-employment process, please contact the HR Business Services Office at For TTY users, call via Maryland Relay or dial 711.

    The following additional provisions may apply depending on which campus you will work. Your recruiter will advise accordingly.

    During the Influenza ("the flu") season, as a condition of employment, The Johns Hopkins Institutions require all employees who provide ongoing services to patients or work in patient care or clinical care areas to have an annual influenza vaccination or possess an approved medical or religious exception. Failure to meet this requirement may result in termination of employment.

    The pre-employment physical for positions in clinical areas, laboratories, working with research subjects, or involving community contact requires documentation of immune status against Rubella (German measles), Rubeola (Measles), Mumps, Varicella (chickenpox), Hepatitis B and documentation of having received the Tdap (Tetanus, diphtheria, pertussis) vaccination. This may include documentation of having two (2) MMR vaccines; two (2) Varicella vaccines; or antibody status to these diseases from laboratory testing. Blood tests for immunities to these diseases are ordinarily included in the pre-employment physical exam except for those employees who provide results of blood tests or immunization documentation from their own health care providers. Any vaccinations required for these diseases will be given at no cost in our Occupational Health office.

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