Job no: 228318-AS
Work type: Staff-Full Time
Department: FP&M/PP O&M/STORES
Location: Madison
Categories: Facilities, Skilled Trades, Maintenance, Management/Supervisory

Position Summary:

This position leads the warehousing team supporting material requirements for the Physical Plant. This is a working supervisory position that will perform the duties of team members. This position is responsible for developing an accurate, efficient, and effective controlled inventory in `shop store' locations. The position works closely with Physical Plant Shops on inventory requirements. The purpose of the inventory is to support facilities maintenance activities (breakdown maintenance, preventive maintenance, renovation, major repair, and minor construction). The controlled inventory will be regularly audited for accuracy.

This position will be under the general direction of the Shop Store Supervisor. The position will receive community management from the Shop Store Supervisor and the Business Operations and Purchasing Department (BOP).

Position Duties:

List of Duties

Institutional Statement on Diversity:

Diversity is a source of strength, creativity, and innovation for UW-Madison. We value the contributions of each person and respect the profound ways their identity, culture, background, experience, status, abilities, and opinion enrich the university community. We commit ourselves to the pursuit of excellence in teaching, research, outreach, and diversity as inextricably linked goals.

The University of Wisconsin-Madison fulfills its public mission by creating a welcoming and inclusive community for people from every background - people who as students, faculty, and staff serve Wisconsin and the world.

For more information on diversity and inclusion on campus, please visit: Diversity and Inclusion

Degree and Area of Specialization:

Bachelor's degree with a major in business or related field preferred; or, 3 years of progressively responsible experience in inventory management, theory, terminology, and formulas.

Minimum Years and Type of Relevant Work Experience:

2 years of experience with inventory management, theory, terminology, and formulas. Experience with inventory control and best practices.

Additional Information:

- Knowledge of inventory control best practices.
- Knowledge of inventory management theory terminology and formulas, including economic order quantity formulas.
- Knowledge of laws, regulations, and standard procedures pertaining to State and UW-Madison purchasing and receiving operations.
- Knowledge of administrative and materials management policies and procedures.
- Knowledge of an Integrated Work Management System (IWMS) principles and functionality, such as data input/ output, querying data, and report generation.
- Knowledge of general supervisory duties.
- Knowledge of budget development and execution.
- Knowledge of project management principles.
- Proficiency in a wide range of software programs and databases.
- Experience with process improvement.
- Understanding of facilities maintenance practices.
- Skill in researching and purchasing a wide range of material in support of facilities management activities.
- Ability to operate a forklift.
- Ability to perform work safely and promote safety consciousness for the organization.
- Ability to maintain accurate and accountable records and documentation of assigned activities.
- Ability to lead, coach, and mentor team members.
- Ability to contribute ideas, problem solve problems, assist and motivate others, and adapt to new ideas and procedures.



Work Type:

Full Time: 100%

Appointment Type, Duration:



Minimum $45,000 ANNUAL (12 months)
Depending on Qualifications

Instructions to Applicants:

To be considered, applications must be submitted online. To apply for this position you will need to upload a resume and cover latter. We will also require contact information for three professional references, one of which must be your current supervisor. We will not contact your current supervisor without advance notice.

A criminal background check will be conducted on all finalists.

In the event you are required to work in or around animal facilities, you will be enrolled in the appropriate medical surveillance program.

Please note that successful applicants are responsible for ensuring their eligibility to work in the United States (i.e. a citizen or national of the United States, a lawful permanent resident, a foreign national authorized to work in the United States without need of employer sponsorship) on or before the effective date of appointment.


Dawn Bierman
Relay Access (WTRS): 7-1-1 (out-of-state: TTY: 800.947.3529, STS: 800.833.7637) and above Phone number (See RELAY_SERVICE for further information. )

Official Title:


Employment Class:

Academic Staff-Renewable

Job Number:


The University of Wisconsin is an Equal Opportunity and Affirmative Action Employer. We promote excellence through diversity and encourage all qualified individuals to apply.

If you need to request an accommodation because of a disability, you can find information about how to make a request at the following website: https://employeedisabilities.wisc.edu/disability-accommodation-information-for-applicants/

The University of Wisconsin-Madison is engaged in a Title and Total Compensation (TTC) Project to redesign job titles and compensation structures. As a result of the TTC project, official job titles on current job postings may change in Fall 2020. Job duties and responsibilities will remain the same. For more information please visit: https://hr.wisc.edu/title-and-total-compensation-study/ .

Employment will require a criminal background check. It will also require you and your references to answer questions regarding sexual violence and sexual harassment.

The University of Wisconsin System will not reveal the identities of applicants who request confidentiality in writing, except that the identity of the successful candidate will be released. See Wis. Stat. sec. 19.36(7).

The Annual Security and Fire Safety Report contains current campus safety and disciplinary policies, crime statistics for the previous 3 calendar years, and on-campus student housing fire safety policies and fire statistics for the previous 3 calendar years. UW-Madison will provide a paper copy upon request; please contact the University of Wisconsin Police Department .

Applications Open: Oct 21 2020 Central Daylight Time
Applications Close: Nov 10 2020 11:55 PM Central Standard Time

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