Assistant Director, Facilities Operations
The purpose of this class is to provide leadership and oversee planning, direction, control and evaluation of all work associated with the day to day operation of assigned College division or function.
Compensation within the posted range is determined by a candidate's education level and/or years of experience in the field. Generally, employees are hired in the lower third of the scale .
Bachelor’s degree and five years of experience in grounds maintenance, mail services and facilities operations. Proven landscaping, operational and supervisory experience at a commercial or educational facility. Must have a valid driver’s license in good standing with violation points less than five (5).
For best consideration please apply by November 20, 2020.
Class Specific Essential Duties
- Manage the overall day to day operations of assigned College division or function.
- Plan, coordinate and implement projects, programs and/or initiatives.
- Supervise, advise, and evaluate assigned staff, as required.
- Prepare, analyze and provide reports on miscellaneous subjects, as requested.
- Serve as liaison between College departments, vendors, government agencies and/or other external organizations.
- Manage operating budget for assigned division or function, as required.
Position Specific Essential Duties
- Single point of contact for facility management issues on the respective campus.
- Responsible for daily inspection programs, visiting with end users and making recommendations to FM management
- Ensures service satisfaction through multiple written and oral methods; implementing change as necessary to improve services.
- Supervises and provides daily oversight of college campus in all phases of landscape maintenance, cleaning of streets, walks, parking area (including removal of snow and ice) and readiness of athletic fields.
- Oversees the implementation of all in-house and contracted landscape projects, providing coordination, supervision, and planning as requested.
- Coordinates the seeding, fertilization, disease and pest control applications as required and determines lawn mowing and plant beds priorities and schedules.
- Responsible for directing equipment repairs and preventative maintenance programs so equipment performs as designed and is safe to operate.
- Seeks continuous improvement by monitoring industry trends and taking maximum advantage of technologies to improve landscaping and maximize efficiency.
- Ensures that supervisors and employees are well educated and thoroughly trained in work techniques, customer service and standards.
- Coordinates with campus service providers for necessary program support services; including, but not limited to, facilities arrangements (program/facility set-ups), maintenance or building service’s needs, and other services.
- Oversees mail services operations for campus.
- Manages financial performance of the operation and monitors budget versus expenditures of department accounts. Implements cost control mechanisms for labor and inventory needs.
- Provides effective human resources management for the operation with the effective managing of annual evaluation process, EEO laws and policies compliance, and recruitment.
- Utilizes the department’s computerized maintenance management system (CMMS) to identify problem areas and develop responses for improvement
- Administers the campus fleet program, providing timely communications with end-users, establishing and overseeing preventative maintenance program on all campus vehicles.
- An essential employee for the Facilities Management department for severe weather or significant campus events.
- Is subject to recall after hours in the event of campus emergencies, disasters, or other special needs as directed by management.
CCBC Full Time Benefits At A Glance
Medical Plan year
Employees may select CIGNA, or Kaiser Permanente Select HMO. No preexisting condition exclusions. All plans have prescription drug coverage and mental health and substance abuse benefits. All plans require the selection of a primary care physician, but allow the option to change. Annual Open Enrollment is in October/November.
Dental Plan year
Employees may select Cigna DHMO, CareFirst Traditional Dental or CareFirst Preferred Dental. Annual Open Enrollment is in October/November.
Vision Plan year
Employees may select Carefirst Preferred or Traditional Plans. Coverage includes one eye exam and benefits for glasses, contacts, or bi/trifocals every 24 months. Administered by Davis Vision. Kaiser medical plans allow members to have one eye exam yearly (covers exam only). Annual Open Enrollment is in October/November.
Employee Assistance Program (EAP)
Employees have access to the EAP, which provides CCBC employees and their family member's confidential 24-hour online and telephone access for legal, financial, and personal issues. Provided for CCBC employees at no cost. Administered by CIGNA behavioral.
Flexible Spending Accounts
Employees may select the FSA, which allows employees to pay for out-of-pocket medical and dependent care expenses. Employees may allocate a maximum of $5,000 per household, per plan year for daycare related expenses, on a pre-tax basis. Employees may allocate a maximum of $2,550 for medical related expenses. A debit card is provided to simplify claims processing for health care expenses. Annual Open Enrollment is in October and November. Administered by Benefit Strategies.
Eligible employees receive one times their annual salary rounded up to the nearest $1,000. The minimum benefit amount is $50,000 and the maximum benefit amount is $200,000. CCBC pays 90% of the premium. Evidence of insurability is required if enrollment occurs 31 days after hire date. Administered by The Standard Insurance Company.
Long Term Disability (LTD)
Employees may enroll in the LTD Plan. Benefits are effective after 90 days of continuous total disability and pays 60% of the gross monthly salary. Evidence of insurability is required if enrollment occurs 31 days after the employee's hire date. Administered by The Standard Insurance Company.
Employees may enroll in the Legal Services benefit, which provides legal advice, consultation, and courtroom representation for commonly used legal services; plus will preparation, traffic violations, credit issues, warranty disputes, medical durable power of attorney and uncontested divorce. Annual Open Enrollment is in October/November. This plan is administered by Legal Resources.
Employees are eligible, based on position classification, to enroll in one of three retirement plans: (1) MD State Teachers Pension System, (2) MD State Optional Retirement Plan (ORP), or (3) Baltimore County Employees Retirement System. All plans require employee contributions except MD State ORP.
403(b) Supplemental Retirement Plans
For the 2016 calendar year, if you are under age 50, you could contribute up to $18,000, and if you are age 50 or older, you could contribute up to $24,000 because of a $6,000 'catch up contribution'.
Vendors: AIG-VALIC, TIAA-CREF, T. Rowe Price, Fidelity, Lincoln and ING.
457(b) Deferred Compensation Plan
For 2016, if you are under the age of 50, you could contribute the maximum of $18,000 to your 457(b) plan. If you are age 50 or older, that maximum increases to $24,000 because of a $6,000 'catch up contribution.' Vendor: Voya Financial Advisors, Inc.
CCBC tuition is waived for benefit-eligible employees after a probationary period, if applicable. Tuition reimbursement for courses taken at other colleges and universities are available after one year of CCBC employment. Employees are reimbursed: $200/credit undergraduate; $260/credit graduate courses, up to a maximum of 18 credits per fiscal year.
Employees have access to a free checking account, direct deposit, loans and other services at First Financial Federal Credit Union and M&T Bank.
Time Off (fiscal year)
12-month employees accrue up to 12 days for sick and safe leave the first year of employment and 18 days per year thereafter. 10-month employees accrue up to 10 sick days the first year and 15 days thereafter. All employees are granted 3 personal business days per fiscal year. Employees are eligible based on position classification and years of service to accrue a minimum of 10 days and a maximum of 20 days of vacation per fiscal year.
Free. Must obtain a parking permit from the Department of Public Safety to use on all campuses.
Do you have a BA/BS degree?
In what area have you received your BA/BS (i.e. business management, business administration, etc.)?
Please provide your driver's license number, issuing state, and expiration date.
Do you have a valid driver's license with a clean driving record or less than five (5) points on driving record?
Please describe your experience in a large facilities department environment as it specifically relates to the position description.
This position is considered an essential position with the Facilities Management department for severe weather or significant campus events. Would you be able to meet this requirement?
Do you have a minimum of 5 years of facilities operations experience?