VISITS & EVENTS COORDINATOR
- Employer
- University of Washington Bothell
- Location
- Washington, United States
- Salary
- Salary Not Specified
- Date posted
- Oct 19, 2020
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VISITS & EVENTS COORDINATOR
Req #: 183655 Department: UW BOTHELL: OFFICE OF ADMISSIONS Job Location: UW Bothell Posting Date: 10/19/2020 Closing Info: Closes On 11/01/2020 Salary: $3,398.00 - $4,541.00/month Union Position: Yes Shift: First Shift Notes: As a UW employee, you will enjoy generous benefits and work/life programs. For detailed information on Benefits for this position, click here.
The University of Washington is following physical distancing directives from state and local governments as part of the collective effort to combat the spread of COVID-19. Click here for updates
Work is ordinarily performed in an office environment but may be performed remotely depending on health and safety requirements under the COVID-19 pandemic. As a UW employee, you have a unique opportunity to change lives on our campuses, in our state and around the world. UW employees offer their boundless energy, creative problem solving skills and dedication to build stronger minds and a healthier world.
UW faculty and staff also enjoy outstanding benefits, professional growth opportunities and unique resources in an environment noted for diversity, intellectual excitement, artistic pursuits and natural beauty. All of which has allowed the UW to be nationally recognized as a “Great College to Work For” for six consecutive years.
The University of Washington Bothell is one of the most dynamic public universities in the state of Washington. We offer a participatory student experience grounded in hands-on learning, close relationships with faculty members as teachers and mentors, and the personalized support of staff who are dedicated to student success. The academic work of the campus focuses on cross-disciplinary research and creative practice, connected learning, and community engagement. UW Bothell’s current enrollment is approximately 6,000 students. More than 90 percent of undergraduates are from Washington State, and approximately half are first-generation college attendees or come from underrepresented groups. Located along wetlands and a river north of Seattle, UW Bothell builds vibrant regional partnerships, creates and disseminates new knowledge, and prepares students for leadership throughout Washington and beyond.
Diversity is a core value of University of WA Bothell. We believe the power of diversity enriches all of us by exposing us to a range of ways to understand and engage with the world, identify challenges, and to discover, design and deliver solutions. To learn more, read our Diversity Statement.
The Visits and Events Coordinator reports to the Assistant Director of Admissions for Welcome Team and provides oversight for all campus visits and admissions events, collaborates with internal and external constituents involved, and coordinates with the recruitment team and other admissions staff for the planning and implementation of visits and events while adhering to all university policies and procedures. Additionally, the Visits and Events Coordinator prepares visit and event reports, participates in staff meetings, assists in managing communication flows to prospective students and applicants, and collaborates with other department units to achieve department goals.
Responsibilities:
Provide leadership and expertise to the wide variety of on-campus visit programs that UW Bothell hosts for the recruitment of prospective students, their families, and guidance counselors.
This includes:
Events:
• Planning and coordinating the complex logistics that are required to host successful visit programs and events.
• Booking and reserving space.
• Contacting and working with on-campus audiences to ascertain their availability to participate in programs.
• Negotiating with vendors who provide food and other services for campus events.
• Coordinating with the admissions team to provide event coverage.
Individual and Group Visits:
• Arranging campus visits and tours for prospective students and groups
• Ensuring that all requested meetings, appointments and experiences that UW Bothell provides are fulfilled.
• The Visit and Events Coordinator is also responsible for utilizing the CRM system (currently Slate) to execute registrations for all visits and events, ensure that all registrations are maintained, and that all information about daily visit availability throughout the calendar year is accurate and up to date.
• In collaboration with the welcome team, marketing & communications team, and recruitment team, the Visit and Events Coordinator is responsible for ensuring that all prospective students requesting a visit are communicated with promptly and accurately. This communication includes the sending of confirmation and reminder messages.
• Supervision of the Student Ambassador staff.
• Other duties assigned.
Minimum Requirements:
• High School graduation and four years' of progressively responsible work experience involving public contact such as sales promotion, public information, or in the hospitality industry OR equivalent education/experience.
Equivalent education and/or experience may substitute for minimum requirements.
Additional Requirements:
• Knowledge and experience of admissions processes.
• Excellent written, oral, and interpersonal communication skills.
• Excellent organizational skills.
• Ability to work effectively and cooperatively with colleagues, the public, students, faculty, and community members including those from various cultural and socio-economic groups.
• Ability to work independently in developing and implementing on-campus events.
• Effective management of scheduling appointments.
• Ability to collect data and create reports using database systems.
• Experience using a Customer Relationship Management system.
• Knowledge of federal, state, and local laws, regulations, and policies related to student records, information systems, admissions, and registration.
• Must be dependable, accurate, have attention to detail, be a good team member, and possess a positive attitude and good customer-service skills.
Desired:
• 4-5 years of work in an admissions office serving diverse populations in an educational setting.
Conditions of employment:
• This position will be located in an office environment, with frequent interruptions.
• The work will be performed during regular business hours, Monday through Friday or as negotiated with the supervisor.
• Work will be performed across UW Bothell campus. This role is required to travel/walk to other buildings on campus as needed.
Application Process:
The application process for UW positions may include completion of a variety of online assessments to obtain additional information that will be used in the evaluation process. These assessments may include Work Authorization, Cover Letter and/or others. Any assessments that you need to complete will appear on your screen as soon as you select “Apply to this position”. Once you begin an assessment, it must be completed at that time; if you do not complete the assessment you will be prompted to do so the next time you access your “My Jobs” page. If you select to take it later, it will appear on your "My Jobs" page to take when you are ready. Please note that your application will not be reviewed, and you will not be considered for this position until all required assessments have been completed.
Applicants considered for this position will be required to disclose if they are the subject of any substantiated findings or current investigations related to sexual misconduct at their current employment and past employment. Disclosure is required under Washington state law .
Committed to attracting and retaining a diverse staff, the University of Washington will honor your experiences, perspectives and unique identity. Together, our community strives to create and maintain working and learning environments that are inclusive, equitable and welcoming.
The University of Washington is a leader in environmental stewardship & sustainability , and committed to becoming climate neutral.
The University of Washington is an affirmative action and equal opportunity employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, gender expression, national origin, age, protected veteran or disabled status, or genetic information.
To request disability accommodation in the application process, contact the Disability Services Office at 206-543-6450 or dso@uw.edu .
Req #: 183655 Department: UW BOTHELL: OFFICE OF ADMISSIONS Job Location: UW Bothell Posting Date: 10/19/2020 Closing Info: Closes On 11/01/2020 Salary: $3,398.00 - $4,541.00/month Union Position: Yes Shift: First Shift Notes: As a UW employee, you will enjoy generous benefits and work/life programs. For detailed information on Benefits for this position, click here.
The University of Washington is following physical distancing directives from state and local governments as part of the collective effort to combat the spread of COVID-19. Click here for updates
Work is ordinarily performed in an office environment but may be performed remotely depending on health and safety requirements under the COVID-19 pandemic. As a UW employee, you have a unique opportunity to change lives on our campuses, in our state and around the world. UW employees offer their boundless energy, creative problem solving skills and dedication to build stronger minds and a healthier world.
UW faculty and staff also enjoy outstanding benefits, professional growth opportunities and unique resources in an environment noted for diversity, intellectual excitement, artistic pursuits and natural beauty. All of which has allowed the UW to be nationally recognized as a “Great College to Work For” for six consecutive years.
The University of Washington Bothell is one of the most dynamic public universities in the state of Washington. We offer a participatory student experience grounded in hands-on learning, close relationships with faculty members as teachers and mentors, and the personalized support of staff who are dedicated to student success. The academic work of the campus focuses on cross-disciplinary research and creative practice, connected learning, and community engagement. UW Bothell’s current enrollment is approximately 6,000 students. More than 90 percent of undergraduates are from Washington State, and approximately half are first-generation college attendees or come from underrepresented groups. Located along wetlands and a river north of Seattle, UW Bothell builds vibrant regional partnerships, creates and disseminates new knowledge, and prepares students for leadership throughout Washington and beyond.
Diversity is a core value of University of WA Bothell. We believe the power of diversity enriches all of us by exposing us to a range of ways to understand and engage with the world, identify challenges, and to discover, design and deliver solutions. To learn more, read our Diversity Statement.
The Visits and Events Coordinator reports to the Assistant Director of Admissions for Welcome Team and provides oversight for all campus visits and admissions events, collaborates with internal and external constituents involved, and coordinates with the recruitment team and other admissions staff for the planning and implementation of visits and events while adhering to all university policies and procedures. Additionally, the Visits and Events Coordinator prepares visit and event reports, participates in staff meetings, assists in managing communication flows to prospective students and applicants, and collaborates with other department units to achieve department goals.
Responsibilities:
Provide leadership and expertise to the wide variety of on-campus visit programs that UW Bothell hosts for the recruitment of prospective students, their families, and guidance counselors.
This includes:
Events:
• Planning and coordinating the complex logistics that are required to host successful visit programs and events.
• Booking and reserving space.
• Contacting and working with on-campus audiences to ascertain their availability to participate in programs.
• Negotiating with vendors who provide food and other services for campus events.
• Coordinating with the admissions team to provide event coverage.
Individual and Group Visits:
• Arranging campus visits and tours for prospective students and groups
• Ensuring that all requested meetings, appointments and experiences that UW Bothell provides are fulfilled.
• The Visit and Events Coordinator is also responsible for utilizing the CRM system (currently Slate) to execute registrations for all visits and events, ensure that all registrations are maintained, and that all information about daily visit availability throughout the calendar year is accurate and up to date.
• In collaboration with the welcome team, marketing & communications team, and recruitment team, the Visit and Events Coordinator is responsible for ensuring that all prospective students requesting a visit are communicated with promptly and accurately. This communication includes the sending of confirmation and reminder messages.
• Supervision of the Student Ambassador staff.
• Other duties assigned.
Minimum Requirements:
• High School graduation and four years' of progressively responsible work experience involving public contact such as sales promotion, public information, or in the hospitality industry OR equivalent education/experience.
Equivalent education and/or experience may substitute for minimum requirements.
Additional Requirements:
• Knowledge and experience of admissions processes.
• Excellent written, oral, and interpersonal communication skills.
• Excellent organizational skills.
• Ability to work effectively and cooperatively with colleagues, the public, students, faculty, and community members including those from various cultural and socio-economic groups.
• Ability to work independently in developing and implementing on-campus events.
• Effective management of scheduling appointments.
• Ability to collect data and create reports using database systems.
• Experience using a Customer Relationship Management system.
• Knowledge of federal, state, and local laws, regulations, and policies related to student records, information systems, admissions, and registration.
• Must be dependable, accurate, have attention to detail, be a good team member, and possess a positive attitude and good customer-service skills.
Desired:
• 4-5 years of work in an admissions office serving diverse populations in an educational setting.
Conditions of employment:
• This position will be located in an office environment, with frequent interruptions.
• The work will be performed during regular business hours, Monday through Friday or as negotiated with the supervisor.
• Work will be performed across UW Bothell campus. This role is required to travel/walk to other buildings on campus as needed.
Application Process:
The application process for UW positions may include completion of a variety of online assessments to obtain additional information that will be used in the evaluation process. These assessments may include Work Authorization, Cover Letter and/or others. Any assessments that you need to complete will appear on your screen as soon as you select “Apply to this position”. Once you begin an assessment, it must be completed at that time; if you do not complete the assessment you will be prompted to do so the next time you access your “My Jobs” page. If you select to take it later, it will appear on your "My Jobs" page to take when you are ready. Please note that your application will not be reviewed, and you will not be considered for this position until all required assessments have been completed.
Applicants considered for this position will be required to disclose if they are the subject of any substantiated findings or current investigations related to sexual misconduct at their current employment and past employment. Disclosure is required under Washington state law .
Committed to attracting and retaining a diverse staff, the University of Washington will honor your experiences, perspectives and unique identity. Together, our community strives to create and maintain working and learning environments that are inclusive, equitable and welcoming.
The University of Washington is a leader in environmental stewardship & sustainability , and committed to becoming climate neutral.
The University of Washington is an affirmative action and equal opportunity employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, gender expression, national origin, age, protected veteran or disabled status, or genetic information.
To request disability accommodation in the application process, contact the Disability Services Office at 206-543-6450 or dso@uw.edu .
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