Contract Specialist III (Buyer III)

Employer
California State University, Dominguez Hills
Location
California, United States
Salary
Salary Not specified
Posted
Oct 20, 2020
Employment Level
Administrative
Employment Type
Full Time


Contract Specialist III (Buyer III)

Job No: 498013
Work Type: Staff
Location: Dominguez Hills
Categories: Unit 7 - CSUEU - Clerical and Administrative Support Services, Administrative, Probationary, Full Time



Position Information

This is a full-time, permanent (probationary) position.

Conditions of Employment

Possession of a valid Driver's License is required. Employees in this position will be enrolled in the Department of Motor Vehicles (DMV) Government Employer Pull Notice Program which confirms possession of a valid driver's license and reflects driving record.

Satisfactory completion of a background check (including a criminal records check) is required for employment. CSU will make a conditional offer of employment, which may be rescinded if the background check reveals disqualifying information, and/or it is discovered that the candidate knowingly withheld or falsified information. Failure to satisfactorily complete the background check may affect the continued employment of a current CSU employee who was conditionally offered the position.

Application Deadline & Salary Information

The application deadline is: Wednesday, November 4, 2020

The salary range for this classification is: $4,024 - $7,280 monthly.

Major Duties

Under the general supervision of the Associate Director of Procurement and Contracts, the Contract Specialist III is responsible for preparing highly complex contracts and/or coordination of a specific purchasing function, including independent problem solving for major purchasing in support of University and auxiliary organizations. These responsibilities include assistance with long term planning, policy recommendations, and/or procedural changes for a particular functional area. The incumbent's main focus will be the processing of Leases, Memorandums of Understanding (MOU's), Request for Proposals (RFP), minor and major construction/public works projects, architecture and engineering agreements. The incumbent will be responsible for administrating processes such as project job walks, bidder's conferences, evaluation of bids and contractor management; and writing service agreements terms and conditions and assisting departments to write specifications. The incumbent will also be expected to procure goods and services, and other associated purchasing activities. The incumbent shall be able to apply and interpret the public code regulations, standard business practices and the CSU Contracts and Procurement Policy. The Contract Specialist Ill is the highest technical specialist for agreements, contracts, consortium projects, public works, repair projects, insurance matters and annual reporting. The majority of assignments are at the advanced level.

Qualifications

Required Experience: Equivalent to three years of increasingly responsible purchasing experience of which two years must involved major aspects of the purchasing function, i.e., high-technology and building and construction, utilizing competitive bidding or contract development, and writing of specifications and justifications to support them.

Required Education: Equivalent to an undergraduate degree in purchasing, marketing, accounting, business, or other appropriate field. Additional experience which has demonstrated that the applicant has acquired and successfully applied the knowledge and abilities shown above may be substituted for the required education on a year-for-year basis.

Preferred Experience: Four years in the procurement and contracts field within the CSU or higher education, or knowledge and experience in an educational, public, or large organizational setting. Information Technology and Public Works experience.

Preferred Education: Bachelor's degree in purchasing, marketing, accounting, business or other appropriate field, CPM or APP certification.

Valid Driver License

Required Knowledge, Skills and Abilities:

Thorough knowledge of the principles, practices and procedures of purchasing, including administration of contracts and service agreements; thorough knowledge of accounting principles as related to purchasing and contracts; comprehensive knowledge of formal competitive bid administration process; thorough knowledge of California State Statutes and Codes applicable to campus procurement as demonstrated by:

Ability to administer all aspects of bid procedures according to State laws and CSU policy; issue and monitor contracts and service agreements; develop, interpret, and apply highly technical and varied material and equipment specifications requiring such activities as integration of performance schedules, do research and gather data, and apply computer technology to the total purchasing process.

Ability to lead or review the work others; act promptly to actual or potential problems when required; develop long-range plans, including recommendation for policies and procedures affected by the plans; establish and maintain cooperative working relationships with vendors and with faculty, students, staff, administrators, and members of the general public; read and write clearly in English. Working knowledge of functions such as receiving and properly accounting as they relate to the purchasing and contracting process.

Skill in: Contract writing, insurance, leases, and agreements.
Knowledge and use of PeopleSoft Financial System

Responsibilities

65% - Negotiate, review, and draft contracts related to construction/public works, architecture, engineering, geotechnical, hardware/software, repairs and maintenance, standard agreements, consulting agreements, leases, and Memorandums of Understanding (MOU's); - Facilitate complex bid solicitation processes, including specification development, advertisement, bid review and Request for Proposal (RFP) evaluation, award contracts and prepare contract documents for execution and approval. - Conduct job walks and the entire contract administration of a construction project. - Analyze requisitions for detail and proper method of procurement in accordance with State, CSU and CSUDH procedures, inclusive of ensuring that all insurance requirements are maintained throughout the term of the contract. - Assist with the review and assessment of risk and insurance issues related to contracts and agreements. - Collaborate, advise and/or guide the campus community to facilitate the mission of meeting the goals of the campus and the Foundation.

30% - Assist Procurement & Contracts' leadership in the development, documentation, recommendation and implementation of process improvements to promote procurement practices that result in improved efficiencies, accountability and economies of scale for the University and the auxiliary organizations. - Actively participate in establishing and documenting new procedures and policies strategies. - Analyze financial information related to total cost of ownership to identify opportunities for improvement and cost savings/reductions. - Proactively identify opportunities to improve negotiations and reduce the total cost of ownership for products and services by partnering with colleagues in utilizing procurement strategies, inclusive of consolidating like needs and/or spend across the University or joining shared service efforts for system-wide participation in services and supplies contracts.

5% Other related duties as assigned

Closing Statement

California State University, Dominguez Hills, is strongly committed to achieving excellence through a diverse workforce.

California State University Dominguez Hills is an Affirmative Action/Equal Opportunity Employer. We consider qualified applicants for employment without regard to race, religion, color, national origin, ancestry, age, sex, gender, gender identity, gender expression, sexual orientation, genetic information, medical condition, disability, marital status, or protected veteran status. For more information or definition of these terms, please visit:

https://www.dol.gov/ofccp/regs/compliance/posters/pdf/eeopost.pdf

https://www.dol.gov/ofccp/regs/compliance/posters/pdf/OFCCP_EEO_Supplement_Final_JRF_QA_508c.pdf

Individuals with disabilities requesting accommodations under the Americans with Disabilities Act (ADA) may call the Human Resources Office at (310) 243-3771.

Clery Act crime statistics for CSUDH are available at https://www.csudh.edu/dhpd/clery/crime-stats/ , or by calling University Police at (310) 243-3639. Upon appointment, all candidates must furnish proof of eligibility to work in the U.S.

The California State University is Smoke and Tobacco Free. Smoking, Vaping and other Tobacco use are Not Permitted anywhere on University property. Education Code 42356, CCR Title 5, Article 9


Applications Close: 04 Nov 2020

To apply, visit: https://careers.csudh.edu/en-us/job/498013/contract-specialist-iii-buyer-iii

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