Reporting to the Director of Corporate and Foundation Relations,
the Assistant Director is part of a team responsible for maximizing
philanthropic support from corporations and foundations as well as
appropriate government sources through grant and contracts. The
primary responsibility of this position is to facilitate full
pre-award and post-award operations in the CFR Office that will
contribute to the successful submission of proposals, optimal
stewardship of grantors, and diligent tracking and reporting of
solicitation and award metrics.
University Development is committed to the development of an
inclusive environment and we strive to advance diverse perspectives
and approaches in carrying out the mission of Washington and Lee
- In collaboration with the Director, researches and investigates
prospects to profile targeted grantors for suitability for
designated University projects, faculty scholarship or new
- Leads in grants website maintenance and routine updates to the
Grants Opportunities Announcements for faculty scholarship. Works
with faculty and others in the Development Office to
revise/add/update website material and resources that are most
useful and timely to supporting faculty grantsmanship and that
support knowledge of and compliance with University policies.
- Maintains a portfolio of grantors that provide recurring
resources to the University, including acknowledging and
distributing annual opportunities, facilitating the submission of
responsive proposals, reporting and closeout for funded
- As requested, may contribute to the development and writing of
proposals for corporate and foundation submissions. Works
collaboratively with the faculty and other colleagues to ensure
submissions are complete and deadlines met.
- Leads in stewardship of active projects and grantors including
developing high quality communications and reports for both
grantors and internal audiences. Performs research to support
briefings on specific grantors as requested by the Director and/or
leadership, and in response to requests from grantors about
historical performance. Works with Donor Relations to ensure timely
reporting on endowments established/supported through Foundations
and consistency between CFR and Donor Relations reporting
- Leads in post-award administration, including assisting faculty
with expenditure reconciliation and reporting, and communicating
with the Business Office regarding project amendments, problem
resolution and closeout.
- Collaborates with the Director on data-tracking and reporting,
including ensuring that grants files are updated/maintained in
Raiser’s Edge. Prepares and distributes (in varied formats)
summaries and analyses of metrics as requested. Suggests metrics
that clearly indicate overall grants activity from year-to-year,
and aid in the equitable comparison of CFR performance to that of
other fundraising efforts within Development.
- Assists the Director with standard grants administrative duties
as necessary and requested. In particular, assures that policies
related to grants submissions and files are current and deployed as
a part of daily operations, informs others regarding necessary
compliance to University policies and grantor regulations as
appropriate, and suggests edits to current policies, procedures or
forms, or new approaches when necessary for compliance or
beneficial to optimal grants operations for the University and the
Office of Corporate and Foundation Relations.
- Additional related duties as requested.
A bachelor’s degree is required; an advanced degree and/or
certification (CFRE, CRA) is advantageous. Demonstrated grants
management, or related experience is desired with a minimum of
three years, as well as documented competency in data tracking and
analysis, working with databases (Raiser’s Edge a plus) and
spreadsheets, and knowledge of regulatory, technical, and financial
requirements for grants. The ideal candidate must possess
well-developed written and verbal communication skills. A
commitment to excellent job performance and teamwork is essential.
The ability to work effectively under pressure to meet deadlines
while cultivating relationships is critical to success. Occasional
evening and weekend work are required.
The university requires employees to become fully vaccinated for
and new employees must provide proof of at least their
first shot prior to the first day of employment. Individuals may
seek a medical or a religious exemption to the vaccination
Please submit a cover letter, resume, list of three professional
references with contact information, and any required application
Review of applications will begin June 2021
External Applicants: Please upload your resume on the Quick
screen. Your application will automatically populate your
resume details, and you may verify and update data on the My
page. Add your cover letter to the Resume/CV
document upload section at the bottom of the My Experience
application page. You will not be able to modify your
application after you submit it.
The My Experience
is the only opportunity to add your cover letter and supporting
document attachments . The online application form requires you
provide names and contact information for three professional
Current W&L Employees: Apply from your existing Workday
account. Click Apply
from the Open W&L Jobs
report. Attach your cover letter, resume, and list of three
professional references in the appropriate box. Refer to the
for additional guidance.
Types of Work:
- Fingering: Picking, pinching, typing or otherwise working,
primarily with fingers rather than with whole hand or arm as in
- Grasping: Applying pressure to an object with the fingers and
- Repetitive motions: Making substantial movements (motions) of
the wrists, hands, and/or fingers.
Sedentary work: Exerting up to 10 pounds of force occasionally
and/or a negligible amount of force frequently or constantly to
lift, carry, push, pull or otherwise move objects, including the
human body. Sedentary work involves sitting most of the time. Jobs
are sedentary if walking and standing are required only
occasionally and all other sedentary criteria are met.
8:30 a.m. – 4:30 p.m. Monday- Friday, with
occasional evening and weekend hours
Pay commensurate with experience.
Washington and Lee affirms that diverse perspectives and
backgrounds enhance our community. We are committed to the
recruitment, enrichment, and retention of students, faculty, and
staff who embody many experiences, cultures, points of view,
interests, and identities. As engaged citizens in a global and
diverse society, we seek to advance a positive learning and working
environment for all through open and substantive dialogue.
Washington and Lee is an Equal Opportunity Employer. As such, we
are interested in candidates who are committed to high standards of
scholarship, performance and professionalism and to the development
of a campus climate that supports equality and diversity in our
faculty, staff and student body. Job description requirements are
representative, but not all-inclusive of the knowledge, skill, and
abilities needed to successfully perform this job. Reasonable
accommodations may be made to enable qualified individuals with
disabilities to perform essential functions.