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Assistant Director of Corporate and Foundation Relations

Washington and Lee University
Virginia, United States
Salary Not Specified
Start date
Oct 20, 2020

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Position Type
Administrative, Academic Affairs, Faculty Affairs, Business & Administrative Affairs, Development & Advancement, Grants & Contracts, Alumni Affairs, Executive, Executive Directors
Employment Type
Full Time
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Job Description:

Reporting to the Director of Corporate and Foundation Relations, the Assistant Director is part of a team responsible for maximizing philanthropic support from corporations and foundations as well as appropriate government sources through grant and contracts. The primary responsibility of this position is to facilitate full pre-award and post-award operations in the CFR Office that will contribute to the successful submission of proposals, optimal stewardship of grantors, and diligent tracking and reporting of solicitation and award metrics.

University Development is committed to the development of an inclusive environment and we strive to advance diverse perspectives and approaches in carrying out the mission of Washington and Lee University.

Essential Functions:

  • In collaboration with the Director, researches and investigates prospects to profile targeted grantors for suitability for designated University projects, faculty scholarship or new relationship development.

  • Leads in grants website maintenance and routine updates to the Grants Opportunities Announcements for faculty scholarship. Works with faculty and others in the Development Office to revise/add/update website material and resources that are most useful and timely to supporting faculty grantsmanship and that support knowledge of and compliance with University policies.

  • Maintains a portfolio of grantors that provide recurring resources to the University, including acknowledging and distributing annual opportunities, facilitating the submission of responsive proposals, reporting and closeout for funded projects.

  • As requested, may contribute to the development and writing of proposals for corporate and foundation submissions. Works collaboratively with the faculty and other colleagues to ensure submissions are complete and deadlines met.

  • Leads in stewardship of active projects and grantors including developing high quality communications and reports for both grantors and internal audiences. Performs research to support briefings on specific grantors as requested by the Director and/or leadership, and in response to requests from grantors about historical performance. Works with Donor Relations to ensure timely reporting on endowments established/supported through Foundations and consistency between CFR and Donor Relations reporting obligations.

  • Leads in post-award administration, including assisting faculty with expenditure reconciliation and reporting, and communicating with the Business Office regarding project amendments, problem resolution and closeout.

  • Collaborates with the Director on data-tracking and reporting, including ensuring that grants files are updated/maintained in Raiser’s Edge. Prepares and distributes (in varied formats) summaries and analyses of metrics as requested. Suggests metrics that clearly indicate overall grants activity from year-to-year, and aid in the equitable comparison of CFR performance to that of other fundraising efforts within Development.

  • Assists the Director with standard grants administrative duties as necessary and requested. In particular, assures that policies related to grants submissions and files are current and deployed as a part of daily operations, informs others regarding necessary compliance to University policies and grantor regulations as appropriate, and suggests edits to current policies, procedures or forms, or new approaches when necessary for compliance or beneficial to optimal grants operations for the University and the Office of Corporate and Foundation Relations.

  • Additional related duties as requested.

Minimum Qualifications:

A bachelor’s degree is required; an advanced degree and/or certification (CFRE, CRA) is advantageous. Demonstrated grants management, or related experience is desired with a minimum of three years, as well as documented competency in data tracking and analysis, working with databases (Raiser’s Edge a plus) and spreadsheets, and knowledge of regulatory, technical, and financial requirements for grants. The ideal candidate must possess well-developed written and verbal communication skills. A commitment to excellent job performance and teamwork is essential. The ability to work effectively under pressure to meet deadlines while cultivating relationships is critical to success. Occasional evening and weekend work are required.

Application Instructions:

The university requires employees to become fully vaccinated for COVID-19 and new employees must provide proof of at least their first shot prior to the first day of employment. Individuals may seek a medical or a religious exemption to the vaccination requirement.

Please submit a cover letter, resume, list of three professional references with contact information, and any required application forms.

Review of applications will begin June 2021.

External Applicants: Please upload your resume on the Quick Apply screen. Your application will automatically populate your resume details, and you may verify and update data on the My Information page. Add your cover letter to the Resume/CV document upload section at the bottom of the My Experience application page. You will not be able to modify your application after you submit it. The My Experience page is the only opportunity to add your cover letter and supporting document attachments . The online application form requires you provide names and contact information for three professional references.

Current W&L Employees: Apply from your existing Workday account. Click Apply from the Open W&L Jobs report. Attach your cover letter, resume, and list of three professional references in the appropriate box. Refer to the Job Aid for additional guidance.

Physical Requirements:

  • Fingering: Picking, pinching, typing or otherwise working, primarily with fingers rather than with whole hand or arm as in handling.

  • Grasping: Applying pressure to an object with the fingers and palm.

  • Repetitive motions: Making substantial movements (motions) of the wrists, hands, and/or fingers.

Types of Work:

Sedentary work: Exerting up to 10 pounds of force occasionally and/or a negligible amount of force frequently or constantly to lift, carry, push, pull or otherwise move objects, including the human body. Sedentary work involves sitting most of the time. Jobs are sedentary if walking and standing are required only occasionally and all other sedentary criteria are met.

Schedule: 8:30 a.m. – 4:30 p.m. Monday- Friday, with occasional evening and weekend hours

Benefit Eligible



Weekly Hours:


Minimum Pay:


Pay commensurate with experience.

Washington and Lee affirms that diverse perspectives and backgrounds enhance our community. We are committed to the recruitment, enrichment, and retention of students, faculty, and staff who embody many experiences, cultures, points of view, interests, and identities. As engaged citizens in a global and diverse society, we seek to advance a positive learning and working environment for all through open and substantive dialogue.

Washington and Lee is an Equal Opportunity Employer. As such, we are interested in candidates who are committed to high standards of scholarship, performance and professionalism and to the development of a campus climate that supports equality and diversity in our faculty, staff and student body. Job description requirements are representative, but not all-inclusive of the knowledge, skill, and abilities needed to successfully perform this job. Reasonable accommodations may be made to enable qualified individuals with disabilities to perform essential functions.

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