Accounting Specialist

Employment Opportunity

Are you interested in creating an amazing educational environment for students who are part of an equity driven community? Staff at Cabrillo College support quality programs and services to students that promote their diverse and evolving needs as they progress toward their individual educational goals. Come join us in our vision to improve the world, one student at a time!

The ideal candidate will share Cabrillo's commitment to educating its racially and socioeconomically diverse student population. Cabrillo College serves approximately 11,400 students per term, of which 44% are LatinX, 5% multi-ethnic, 2.75% Asian, 1.25% African-American, 1% Filipino, 0.25% American Indian or Alaskan Native, and 0.18% Pacific Islander as of Fall 2019. In 2006, Cabrillo College was designated a Hispanic-Serving Institution, reflecting the great responsibility that the College has to the educational attainment and economic well-being of the surrounding community.

This full-time, 12 months per year Accounting Specialist position under general supervision, performs difficult or specialized financial, business and accounting support work for a major College function, such as accounts payable, payroll, purchasing, the college bank, benefits, accounts receivable, bank reconciliations and conferences; performs related duties as required or assigned. This position is scheduled to begin January 2021.

As a classified staff member at Cabrillo College, you will join a vibrant community of professionals and educators working together to provide a positive educational environment where our students experience diverse academic and cultural perspectives.

Examples of Duties

• Performs varied cashiering and student account reconciliation activities
• Verifies and enters details of transactions in account and cash journals
• Summarizes individual ledgers and transfers data to the general ledger
• Balances accounts, compiles information and prepares financial and accounting reports
• Reviews and reconciles varied reports, journals, budget, payroll or related financial data
• Audits and verifies various information, including source data and other reports
• Researches and assembles information from a variety of sources for the completion of forms or the preparation of reports
• Interacts with vendors, customers and College staff to gather information, reconcile discrepancies and resolve problems
• Provides information to the public or to College staff that requires the use of judgment and the interpretation of policies, rules or procedures
• Performs a variety of general office support work such as organizing and maintaining various files, typing correspondence, reports, forms and specialized documents, and proofreading and checking materials for accuracy, completeness and compliance with procedures and regulations
• Enters and retrieves data from an on-line or personal computer system and uses such technology to produce reports
• May order cash and currency for operational needs and maintain control of the safe
• May prepare bank deposits of sales and other cash receipts
• Performs related duties as required or assigned

Minimum Qualifications

Education and Experience :

Equivalent to graduation from high school and three years of accounting or financial support experience which has involved the preparation and maintenance of accounting or financial records.

Please note : College-level course work in accounting or bookkeeping may be substituted for the experience on a year-for-year basis to a maximum of two years.

Knowledge of :

• Principles and practices of financial recordkeeping and bookkeeping
• Basic governmental accounting principles
• Methods and practices of cash control and management
• Basic auditing concepts and terminology
• Office practices and procedures, including filing and the operation of standard office equipment
• Basic business data processing principles applicable to bookkeeping practices
• Business mathematics, including percentages and decimals
• Basic supervisory principles and practices

Skills in :

• Analyzing and resolving varied accounting support and bookkeeping problems
• Preparing, maintaining and reconciling financial, accounting, statistical, and numerical records
• Planning, assigning and reviewing the work of staff
• Instructing staff in work procedures
• Organizing, prioritizing and coordinating work activities
• Using initiative and sound judgment within established procedural guidelines
• Maintaining, verifying and reconciling accounting records and reports
• Entering and retrieving data using a personal or on-line computer
• Establishing and maintaining effective working relationships with those contacted in the course of work

Additional Information

Starting Salary Range: $3,308 to $3,647 per month; maximum initial salary step placement on the classified salary schedule is step 3. Full-time assignment, 12 months per year. Monday through Friday, 8:00 a.m. – 5:00 p.m. with evenings and weekends as required. Position scheduled to begin January 2021, pending continued funding and Governing Board ratification. Salary is subject to proration based on beginning date of assignment.

Benefits: Our comprehensive benefits package includes medical, dental, life, short and long term, and vision (optional) insurance provided at a share of cost on a pretax basis, CalPERS Retirement and an Employee Assistance Program. Please see the Benefits link on the HR webpage for more information.

Application Process:

• Completed application
• Resume
• Answer Supplemental Questions

Please note : All application materials must be received by 11:59 pm on the closing date indicated above.

Attention Applicants
Only completed applications with the above required documents will be reviewed by the committee. Application materials not required (including reference letters) for this position will not be reviewed. Remove personally identifiable information such as personal photos, social security number, birth date, age, and gender from your application materials. Expenses related to the recruitment process are the responsibility of the applicant. Cabrillo is unable to sponsor work visas. A position eligibility pool may be established in order to fill other full-time, part-time, or substitute assignments as needs arise.

Selection Procedure
A search committee will review and invite applicants for an interview. Meeting the posted requirements does not guarantee an interview. A written performance exercise and/or presentation may be a part of the interview, and finalists may be invited to return for a second interview. All notifications will be via email, and by accessing your application profile.

Conditions of Employment
Selected candidates given a conditional offer of employment are required to submit tuberculosis screening clearance results, proof of eligibility to work in the United States, and present their Social Security card upon hire (for payroll purposes).

EEO Statement
Cabrillo College is an equal opportunity employer and actively seeks a diverse pool of qualified applicants. The policy of the College is to encourage applications from all persons. No person shall be denied employment because of ethnicity or race, color, sex or gender, gender identity, gender expression, age, religion, marital status, disability, sexual orientation, national origin, medical conditions, status or protected veteran status.

Accommodations
Persons with disabilities who require reasonable accommodation to complete the employment process must notify Human Resources at (831) 479-6217.