Accounts Payable Specialist

University of North Carolina, Wilmington
North Carolina, United States
Salary Not Specified
Oct 19, 2020
Employment Type
Full Time

Posting Details

Vacancy Number
Position Title
Accounting Tech/Specialist
Working Title
Accounts Payable Specialist
Competency Level
Controller - 35100
Primary Purpose of Organizational Unit

The Finance team within the Division of Business Affairs supports the university’s mission, strategic vision, goals, and objectives by providing key financial services efficiently and effectively. The Finance team provides financial services directly to students and the campus community.

The Accounts Payable unit within the Controller’s Office is responsible for the timely and accurate payments of university obligations, collection of applicable tax information, and support and maintenance of the AP module within Banner Finance (Oracle ERP system). Accounts Payable is also responsible for maintaining the integrity of the Chart of Accounts and general ledger; management reporting of trend analysis and metrics; compliance federal and state regulations; policies and guidelines; training programs for campus and a high level of customer service.

Finance - 35150 College
College/School Information

University Information

The University of North Carolina Wilmington, the state’s coastal university, is dedicated to the integration of teaching, mentoring, research and service. Widely acknowledged for its world-class faculty and staff and continuously recognized at a national level for scholarly excellence and affordability, UNCW offers a powerful academic experience that stimulates creative inquiry and critical thinking and a community rich in diversity, inclusion and global perspectives.

A public institution with nearly 18,000 students, UNCW offers a full range of baccalaureate- and graduate-level programs, as well as doctoral degrees in educational leadership, marine biology, nursing practice and psychology; and many distance learning options, including clinical research, an accelerated RN-to- BSN program, an Executive M.B.A. program structured for working professionals, and the nation’s only bachelor’s degree program focused on coastal engineering.

The university’s efforts to advance research and scholarly activities have earned UNCW the elevated designation of “Doctoral Universities: High Research Activity” institution (R2 University) by the Carnegie Classification of Institutions of Higher Education.

UNCW has been part of the University of North Carolina System since 1969.

Location of Workplace
Main UNCW Campus
Brief Summary of Work for this Position

The Accounts Payable Specialist position is primarily responsible for:
•Timely and accurate review and processing of vendor invoices related to purchase orders and Independent Contractors
•Timely and accurate review and reconciliation of vendor statements
•Research and resolution of invoice discrepancies
•Primary processor of weekly check run for all university obligations
•Integrity of the university ledger as it applies to disbursements transactions
•Compliance with university, state and federal regulations, policies and procedures
•Proper application of specialized accounting knowledge
•Interaction with university employees at all levels as well as outside agencies and organizations

Minimum Education and Experience Requirements

Minimum Education:
High school diploma or equivalency and one year of experience in accounting work; or equivalent combination of training and experience

Minimum Experience Requirements:
Strong knowledge of business, financial and general administrative processes in a business setting

2-3 years of disbursements, accounts payable or general ledger experience

Ability to work on campus to process and reconcile the weekly check run

Preferred education, professional skills and experience

Associate or Bachelor’s degree in Accounting, Business Administration or related field

3-5 years of Disbursements, Accounts Payable or general ledger experience.

Experience with Banner Finance or similar ERP or Oracle application

Experience with Jaggaer or another E-procurement system

Experience in higher education or state agency disbursement processes

Required Certifications or licensure


Recruitment Range
$35,738 - $39,000
1.0 (40 hours per week)
Months Per Year
12 Months
Work Days
Monday - Friday
Work Hours
8:00AM - 5:00PM
Anticipated Ending Date if Time-Limited

Position Number
Job Posting Date
Posting Close Date
Special Notes to Applicants

PLEASE NOTE : This posting will close at 11:59PM on the posted closing date. To receive full consideration, please be sure you have fully completed the entire application before you apply for this position. Failure to answer all required questions will cause the system to disqualify your application.

For more info/to apply visit Applications must be submitted through the online application system to be considered.

You will be required to attach a cover letter and resume to successfully apply for this position. To receive full consideration, please be sure you have completed the ‘Work History’ section of the application before you apply for this position.

This position is being recruited at the Journey level. If no applicants apply who meet the required competency and training & experience requirements, then management may consider other applicants. Salary would be determined based on competencies, equity, budget, and market considerations.

EEO Statement

At the University of North Carolina at Wilmington ( UNCW ), our culture reflects our values of inclusion, diversity, globalization, ethics and integrity and innovation and we are committed to providing equality of educational and employment opportunity for all persons without regard to race, sex (such as gender, gender identity, marital status, childbirth, and pregnancy), age, color, national origin (including ethnicity), religion, disability, sexual orientation, political affiliation, veteran status, military service member status, genetic information, or relationship to other university constituents – except where sex, age, or ability represent bona fide educational or occupational qualifications or where marital status is a statutorily established eligibility criterion for State funded employee benefit programs. UNCW believes that embracing the unique contributions of our faculty, staff and students is critical to our success and paramount in being recognized for our global mindset.

External Link to Posting
Applicant Documents
Required Documents
  1. Resume
  2. Cover Letter
  3. (HISTORICAL) List of 3 Professional References
Optional Documents Posting Specific Questions

Required fields are indicated with an asterisk (*).

  1. * Describe your work experience in Disbursements and/or Accounts Payable.

    (Open Ended Question)

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