Assistant Dean for Student Affairs

California, United States
Salary Not specified
Oct 19, 2020
Employment Level
Employment Type
Full Time

Assistant Dean for Student Affairs

Primary Purpose:
The Assistant Dean is responsible for counseling and advising law students about classes, academic programs, and stress and time management. The Assistant Dean also oversees disciplinary matters, student policies, student government, student organizations and events, and supports the academic and community life of students to enhance retention. In addition, the Assistant Dean manages the support process for students in distress and supervises examinations, wellness programs, special projects and programs, certifications of students to state bars, and accommodated examinations and other disabled student services. The Assistant Dean serves on appropriate faculty committees in an ex-officio capacity. The Assistant Dean is responsible for the operations of the Student Affairs office, including supervision of staff, day to day office operations, and the operations budget.

Essential Functions:
1. Directly supervise the operations of the Student Affairs Office. This includes supervision of professional and support staff, day-to-day office operations, and the operations budget. Set performance expectations and customer service standards for the office and annually monitor and evaluate office functions against those standards.
2. Oversee and/or provide academic counseling services to J.D. students and, on occasion, LLM, JSD, MSL, MPA, and MPP students. Make referrals to other University student services as appropriate.
3. Process student requests for withdrawals, leave of absences, accommodations, requests to attend summer and other programs at other ABA schools, request for transfer, add/drop classes, switch divisions, letters of good standing, and letters to State Bar re: moral character and other registration information. Provides students with registration information through email and informational sessions.
4. Oversee the delivery of services including in-class and exam accommodations to all disabled students under the Americans with Disabilities Act and pursuant to establish University policies and procedures.
5. Handle all faculty and staff requests for information regarding academic statistics (academic disqualification, academic probation, division switches). Handle all FERPA issues regarding information maintained by Registrar.
6. Handle all matters which come before the Grading and Advancement Committee and the Graduate Studies Committee. Assist students in preparing student petition files, attend all Committee meetings and provides academic background to Committee, prepare and disseminate all decision letters.
7. Provide assistance to the Associate Dean for Academic Affairs, including issues surrounding the preparation of the academic schedule, class size and classroom changes, exam scheduling, and requests to audit classes.
8. Assess student-oriented business processes, policies, practices and procedures to minimize risk and ensure compliance.
9. Assist student organizations with planning and implementation of projects. Provide guidance on availability and procedures for obtaining funds including coordination efforts with Advancement.
10. Serve as liaison between the student body, faculty, and administration on matters affecting students. Act as an advocate for students as appropriate.
11. Oversee student disciplinary processes.
12. Oversee the scheduling and administering of examinations and provide accommodated exams.
13. Oversee wellness programs and manage the student insurance program.
14. Designated Campus Security Authority.
15. Serve on various campus and university committees.
16. Perform other duties as assigned.

Minimum Qualifications:
• Juris Doctorate degree.
• Experience or educational degree in psychology, counseling, higher education, or a related field.
• A minimum of three years of progressively responsible work experience in a law practice or higher education.
• Valid driver’s license required. Incumbent must also be able to meet the University’s fleet rules and be eligible to drive for University business. The University’s insurance carrier reserves the right to exclude applicants based on their driving record.

Preferred Qualifications:
• Higher education experience, especially, but not limited to, student affairs experience.
• Experience with Banner or other database programs desirable.
• Exceptional verbal, written, organizational, and interpersonal skills required.
• Excellent collaboration and negotiation skills, including the ability to work effectively with students, faculty and staff, and the ability to form and maintain positive and collaborative professional relationships with colleagues and with other departments and academic units
• Function effectively as a team player.
• Demonstrated success in program management and leadership skills.
• The ability to work effectively with a diverse population and commitment to diversity.
• Ability to function independently in making decisions and completing projects with limited supervision
• The ability to set appropriate priorities and meet deadlines.
• Demonstrated record of working with sensitive matters and records and maintaining confidentiality.

Physical Requirements:
The physical demands described here are representative but not definitive of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.
• Some lifting of materials (20 lbs or less)
• Bending, stretching, reaching required
• Sitting for long periods of time

• Work Environment:
Fast paced office with many competing demands. Travel up to 15%. Evening and weekend work often required.

Hiring Range:

Background Check Statement:
All applicants who receive a conditional offer of employment are required to execute a release and authorization for a background screening.

To apply, visit

University of the Pacific is an Equal Opportunity/Affirmative Action employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, national origin, disability, or protected veteran status.