Director of Operations - OTA Online

Posting Details Position Title Director of Operations - OTA Online Division Academic Affairs Department/Office OTA - Online Position Summary

TheOnline Occupational Therapy Assistantdepartment atSt. Catherine Universityinvites applications for aDirector of Operationsposition. This is a regular, full-time position.

The University of St. Catherine launched the first online Occupational Therapy Assistant (OTA) program in the country and we continue to lead the field in innovation! Launched in 2014 to address the rising need for professional OTAs throughout the nation, we reach students where they are and give them access to education toward a career that can change their lives. TheDirector of Operationsmanages our relationship with Orbis Education, our partner in theOTAOnline program. This role collaborates closely with theOTAOnline Program Director to ensure that we meetACOTEStandards and achieve strategic objectives and deliver a high-quality, seamless educational experience for a multicultural student body. Join us and work on the cutting edge of online content delivery!

Responsibilities:


  • Manage program operations to align and supportACOTEaccreditation standards, regulatory bodies and university policies and procedures
  • Proactively identify opportunities for process improvement, synthesizing insights into actionable recommendations and prioritizing initiatives to continually improveOTAonline degree operations that facilitate successful outcomes for diverse student participants.
  • Monitor and make recommendations for student admission, progression and standing (e.g. leave of absence, probation, dismissal, on-time graduation rates) for 6 cohorts of 24 students in 3 admission cycles/year (144 students admitted in fall, winter, summer respectively) across the United States with the goal of increasing the access, enrollment and success for students of all cultures and backgrounds.
  • Communicate respectfully and build relationships of trust with faculty, staff, students and families of all cultures and abilities, affirming the worth and preserving the dignity of individuals, families, and communities.
  • Collect, manage, and make recommendations for fieldwork site data including site type, requirements, fieldwork educator qualifications, site contract status, and student assignments.
  • Collaborate with program faculty and staff, Orbis employees, and internal support offices to create, monitor, assess and revise streamlined and efficient operational processes.
  • Determine goals and objectives that drive planning, operations, and measurements that align with departmental and University strategic plans
  • Lead policy and procedure development and implementation efforts to ensure that online programs comply with university, regulatory, and accreditation standards and maximize the student experience.
  • Monitor and approve, in collaboration with the Office of Marketing and Communications and enrollment management staff, admissions messaging and goals that drive access and participation from underrepresented students.
  • Monitor and provide coaching to Orbis staff around admissions messaging to ensure consistency with university approaches (e.g. financial aid processes, admission procedures, fieldwork placements) and alignment with enrollment goals.
  • Supervise and direct operations analyst and administrative assistant in support of operational goals and related activities.
  • This position can work remotely but is required to be present on campus for 25% of the full-time role.


St. Catherine University in St. Paul/Minneapolis, Minnesota, is a comprehensive Catholic university and home to one of the nation’s largest colleges for women, with associate and graduate programs for both women and men. Founded by the Sisters of St. Joseph of Carondelet in 1905, the University integrates liberal arts and professional education within the Catholic traditions of intellectual inquiry and social teaching. Committed to excellence and opportunity, St. Catherine enrolls nearly 5,000 students in certificate, associate, baccalaureate, master’s and doctoral programs in traditional day and evening/weekend/online formats.

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Minimum Qualifications

Minimum qualifications:


  • Bachelor’s degree
  • Two years of experience in higher education management
  • One year of supervisory experience
  • Experience leading or managing complex projects through to completion
  • Experience drafting and implementing new policies
  • Experience creating and implementing process improvements that impact a large customer base
  • Experience collaborating with the Registrar’s, Financial Aid and Admissions offices
  • Experience adhering to complex compliance requirements
  • Experience prioritizing inclusive excellence as an operational goal
Preferred Qualifications

Preferred qualifications:


  • Experience implementing an online learning system
  • Experience training faculty on remote learning systems and online tools


We seek creative, adaptable staff who enjoy working in a university climate that promotes cultural diversity, multicultural understanding, and cultural fluency. Consistent with the university’s commitment to women, diversity and social justice, preference will be given to candidates who manifest these themes in their experience and service.

To Apply and Special/Other Requirements Summary

Visit https://stcatherine.peopleadmin.com/postings/search to apply. Three references and successful completion of a background check will be required for employment. For information, contact Sean Fitzpatrick, Associate Dean of Health Sciences, at sjfitzpatrick112@stkate.edu. Application deadline is November 1, 2020.


St. Catherine University
2004 Randolph Avenue, St. Paul, MN 55105
Equal Opportunity Employer / Drug Free Workplace / Tobacco Free Workplace


Our university is a proud member of the Upper MidwestHERCand is committed to recruiting and retaining outstanding and diverse faculty and staff and assisting dual career couples. For more information and to find other higher education jobs in the Upper Midwest region, visit: www.uppermidwestherc.org.

Posting Number 20200045-STAFF Posting Start Date 10/17/2020 Application Deadline 11/01/2020 Posting Specific Questions

Required fields are indicated with an asterisk (*).

  1. *Please indicate your highest level of completed education.
    • High School diploma / G.E.D.
    • Certificate program
    • Associate's degree
    • Bachelor's degree
    • Master's degree
    • PhD or other doctorate level degree
  2. *How many years of full-time supervisory experience do you have that included performance evaluations and time-card approval?
    • None to some
    • 1 year
    • 2 years
    • 3 years
    • 4 years
    • 5 years
    • 6 years
    • 7 years or more
  3. *Give one brief example of a complex project you have led or managed through completion.

    (Open Ended Question)

  4. *Give a brief example of when you have collaborated with the Registrar’s, Financial Aid and Admissions offices.

    (Open Ended Question)

  5. *St. Kate’s is committed to making Inclusive Excellence a reality and has identified “Drive a Culture of Inclusive Excellence” as one of six priorities in the strategic plan. Give a specific example of how you have promoted a culture that values diversity, equity and inclusion in your current or recent role(s).

    (Open Ended Question)

  6. *Are you presently legally authorized to work in the United States for any U.S. employer? Please be aware that St. Catherine University is only able to consider candidates who are authorized to work in the United States.
    • Yes
    • No
  7. *St. Catherine University welcomes applications from candidates who are traditionally under-represented. We are happy to consider candidates who are currently in possession of a temporary work visa, however, please be aware that we do not offer H1-B sponsorship. Will you now or in the future require an employer to sponsor you for an employment-based visa/status in the U.S. (e.g. H-1B status)?
    • Yes
    • No
    • Maybe
  8. *Can you perform the essential functions of this position with or without accommodation?
    • Yes
    • No
  9. *How did you hear about this opportunity?
    • St. Catherine University Website
    • St. Catherine University employee referral
    • Newspaper - Star Tribune paper
    • Newspaper - Star Tribune web
    • Community agency
    • Internet
    • Walk-in
    • HigherEdJobs.com
    • Newspaper - Pioneer Press paper
    • Newspaper -Pioneer Press web
    • The Chronicle of Higher Education
    • Higher Education Recruitment Consortium (HERC)
    • Other
Applicant Documents Required Documents
  1. Cover Letter
  2. Resume
Optional Documents
  1. Other Document 1
  2. Other Document 2

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