Administrative Coordinator - (STA006551)

Coordinates the administrative operations of a department, including, but not limited to, human resources, payroll, telecommunications, building maintenance, and property inventory.

1. Coordinates personnel administration including employee sign-up, faculty folders, payroll and implementation of related policies and procedures.
2. Coordinates department administrative operations, including telecommunications, physical plant work orders, long distance codes, parking permits and ID card requests.
3. Maintains personnel records such as employee information, timesheets and lost time reports; tracks status of submitted personnel and administrative forms.
4. May coordinate and compile information for various programs and activities for faculty and graduate students.
5. Oversees the work assignments of clerical staff and coordinates daily office operations.
6. Coordinates all aspects of space management and conducts property inventory for the department.
7. Reviews personnel and administrative documents for adherence to university regulations prior to obtaining certifying signature.
8. Assists faculty, staff and students with personnel and administrative issues; serves as departmental liaison to administrative departments on campus.
9. Performs other job-related duties as required.

EEO/AA

Additional Job Posting Information:

This position will be housed in the Dean's Office at the C.T. Bauer College of Business. This position will primarily coordinate payroll and human resources activities for a large, complex college. This includes, but is not limited to:

• Audit electronic Personnel Action Requests for faculty and staff.
• Monitoring Time Reporting & Absence Management (TRAM) processing.
• Assisting employees with TRAM-related issues.
• Reconciling payroll reports.
• Running reports in PeopleSoft HR.
• Data entering information in university software programs and excel reports.

The ideal candidate for this entry level HR position:

• Must exhibit good administrative and organizational skills.
• He or she should be able to function under heavy workloads and against tight schedules.
• Must be adept at problem-solving, including being able to identify and resolve issues in a timely manner.
• Must possess strong interpersonal skills and a very high degree of customer service ethic.
• Must be able to communicate clearly, both written and orally, with employees, members of the Business Operations, UH HR management team, and in group presentations and meetings.
• Must be able to effectively read and interpret information, present numerical data in a resourceful manner, and skillfully gather and analyze data.
• Must be able to prioritize and plan work activities to use time efficiently
• Must be organized, accurate, thorough, and able to monitor work for quality.
• Must be dependable, able to follow instructions, respond to management direction, and must be able to improve performance through management feedback.

Qualifications :

High school and 5 years experience

Requires a basic knowledge of grammar, spelling, punctuation and simple mathematical functions like percentages, ratios, etc. as might normally be acquired through attainment of a high school diploma or GED. Requires a minimum of five (5) years of directly job-related experience.

Notes to Applicant: See attached document.