Director of Planning and Budget

Virginia, United States
Competitive Salary
Oct 16, 2020
Employment Level
Employment Type
Full Time

Working Title

Director of Planning and Budget

Position Number




Appointment Type

Full Time

Sensitive Position


Sensitive Position Statement

This position does NOT require a fingerprint-based criminal history check.

Campus Security Authority


Campus Security Authority Statement

This position is designated as a Campus Security Authority. A Campus Security Authority (or CSA) is defined as an “official of the institution with significant responsibility for student and campus activities.” A CSA is required to immediately report any crime that is reported to them to the University Police who will then review, evaluate, and investigate the reported crime. Annual training is required by the Department of Education for all personnel who have been designated as a Campus Security Authority.

Designated Personnel


Designated Personnel Statement

This position is a “designated position” meaning this position could potentially be required to work (depending on the event) during an emergency closing.

Statement of Economic Interest


Statement of Economic Interest Statement

This position may require a Statement of Personal Economic Interest.

Restricted Position


Restricted Position Statement

A restricted position would be subject to availability of funding. This is NOT a restricted position.

Chief Objective of Position

The Director of Planning and Budget reports to the Vice President for Finance and Planning/Chief Financial Officer and is responsible for the development, implementation, and day-to-day administration of the University’s operating and capital budgets.

The Director coordinates the planning and development of the biennial and annual operating and capital budgets of the University, consistent with the University’s mission and goals.

The Director manages the operating and capital appropriations and allotments of all fund sources and responds to budget informational requests made by Virginia’s Department of Planning and Budget.

Work Tasks

1. Prepare a preliminary and final annual operating budget of the University.

Reconciles the University’s legislative appropriation by program. Independently calculates personal service costs for all of the agency’s programs and departments, consistent with the recommended salary re-grades, performance increases if applicable, the approved faculty salary average and current fringe benefit rates. Prepare a preliminary operating budget for executive management’s use in decision-making and financial planning. Work with executive management on the final allocation of dollars and positions by program and department. Prepare a final consolidated operating budget. Prepare the annual operating budget submission for the agency to the Department of Planning and Budget.

2. Monitor and reconcile the annual operating budget and recommend reallocation of resources as required.

Monitor turnover and vacancy rates, revise personal services costs estimates, and recommend reallocation of resources as appropriate. Monitor the expenditure rate and use of budgeted funds and recommend reallocation of resources as required. Make appropriate revisions to budget as requested by operational managers, based on analysis of requests. Utilize centralized automated system for internal budget execution.

3. Monitor appropriation and allotment status of the University.

Independently monitor the appropriation and allotment status of all funds of the University. Prepare and electronically submit appropriation/allotment adjustments to the Department of Planning and Budget.

4. Prepare revenue projections for the University.

Develop annual revenue projections for the University based on enrollment projections and tuition and fees. Provide regular updates to projections during the fiscal year based on actual enrollments, actual revenues, and accounts receivable. Recommend adjustments to the budget as necessary.

5. Support the preparation of tuition and fee recommendations for the University.

Support the preparation of tuition and fee recommendations for the University consistent with State-mandated policy and the needs of the University. Assist in preparation of the recommendations for review by executive management and approval by the Board of Visitors.

6. Coordinate the preparation and submission of the biennial capital and operating budget.

Coordinate and support the preparation of the biennial capital and operating budget submission to the Department of Planning and Budget based on the mission and goals of the University. Assist in the preparation of budget amendments for submission to the Governor and General Assembly. Monitor the activities of the General Assembly during the legislative session.

7. Prepare and submit documents related to the University’s capital projects.

Coordinate the Maintenance Reserve Plan with the Director of Plant Operations and submit appropriate requests to the Department of Planning and Budget. Revise and update the plan as projects are completed or added. Support the preparation of capital outlay forms to initiate new capital projects. Prepare and submit documentation to the Department of Planning and Budget to support the reappropriation of the agency’s capital projects from year to year.

8. Monitor the Equipment Trust Fund Program for the University.

Coordinate the development of the equipment list with the academic deans and provost. Reconcile and submit equipment list to the State Council of Higher Education for Virginia (SCHEV). Monitor equipment purchases and the University’s requests for reimbursement from the Department of Treasury. Serve as the liaison with SCHEV in the coordination of the program to include purchasing, additions and deletions to the approved equipment list, obsolescence of equipment and appropriateness of purchases.

9. Compile fiscal and statistical information.

Compile and prepare reports of fiscal and statistical information for the University’s administration, faculty and students as required. Respond to requests for information from external agencies and individuals.

10. Work closely and collaboratively with the Business Office, particularly, the University Comptroller.

11. Serve as a resource to University administrators, faculty, and staff about budget matters. Explain and educate managers on budget policies, compliance regulations, and University procedures for budget compliance.

12. Ensure consistency in the application of budget decisions and ensure that budget policy, procedures, and methods are understandable, published, and communicated.

13. This position is designated as a “responsible employee” who has the authority to redress sexual violence, who has the duty to report incidents of sexual violence or other student misconduct, or who a student could reasonably believe has this authority or duty.

14. Develops and maintains a positive and professional customer service and/or relations within the office/department and with all constituencies to include students, faculty, staff, guests, and employees. Demonstrates a positive and professional attitude and treats everyone with dignity and respect. Fully supports the “Student’s First” value at CNU and routinely goes the extra mile in providing service to all constituencies.

15. Safety issues are reviewed and communicated to ensure a safe and healthy workplace.

Knowledge, Skills, Abilities (KSA's) required

Strong analytical and problem-solving skills with the demonstrated ability to collect, analyze and interpret varied information and data, both in statistical and narrative form; foresee immediate or impending issues and propose solutions.

Demonstrated knowledge of formulating, monitoring, and presenting budget and financial data/information.

Must have excellent organizational and communication skills to manage multiple tasks and inquiries.

Ability to develop and effectively communicate financial policies and information in an understandable fashion to those who may have limited experience or expertise.

Must be able to understand the complexity of issues and data related to budgeting at an institution of higher education.

Excellent interpersonal and leadership skills with the ability to manage and oversee the work of others.

Strong skills in utilizing word processing and spreadsheet applications. Familiarity with enterprise systems.

Knowledge, Skills, Abilities (KSA's) preferred

Knowledge of Commonwealth of Virginia policy and procedures.

Strong skills in utilizing the Microsoft Office Suite, particularly Excel. Familiarity with Ellucian Banner.

Required Education

Master’s degree in Business, Management, Accounting, Economics or in a related field; or a Bachelor’s degree in a related field with experience that equates to an advanced degree.

Preferred Education


Experience Required

Demonstrated experience in financial planning and budgeting at an institution of higher education.

Demonstrated experience in budget forecasting and modeling.

Extensive experience in analyzing and interpreting complex budget and financial data.

Demonstrated experience in developing and recommending budget processes and strategies, developing methodologies for forecasting expenditures, revenues, and allocation of resources.

Ability to work independently and take initiative, as well as work in a team-oriented environment.

Experience Preferred

Demonstrated experience in financial planning and budgeting at an institution of higher education in the Commonwealth of Virginia.

Significant experience working in a role in overseeing a budget office, such as Director or an Associate Director.

Substantive experience working in a leadership role within a Budget Office for the Commonwealth of Virginia, a university or college is a plus.

CNU Information

Selected by The Princeton Review for The 386 Best Colleges: 2021 Edition, and highly ranked for its quality of life and innovative leadership, Christopher Newport University is a public school offering a private school experience — great teaching, small classes, and a safe, vibrant campus. A “student-first, teaching-first” community, Christopher Newport is dedicated to the ideals of scholarship, leadership and service. The University is located between Williamsburg and the Virginia beaches in Newport News, and enrolls 5,100 students. Academic programs encompass more than 90 areas of study, from biology to business administration and political science to the performing arts. The University has a new and technologically advanced campus, has generated over 7,300 applications for a freshmen class of 1,155 and has been ranked by U.S. News & World Report’s America’s Best Colleges guide as fourth among public regional universities in the South and seventh among all regional universities in the South. In addition, Christopher Newport is ranked third among all public schools for having "the highest proportion of classes with fewer than 20 students.” Christopher Newport is committed to ensuring that all people are welcomed, honored and fully engaged in the life of our academic community. We seek exceptional and diverse candidates and encourage applications from individuals who are underrepresented in their profession. For further details and information about Christopher Newport, visit


Posting Detail Information

Posting Number


Number of Vacancies


Posting Date


Application Deadline


Application Instructions

Interested parties are requested to submit a cover letter; current resume; and the names, addresses, and telephone numbers of at least three professional references at the time of application. Review of applications will begin November 16, 2020. Applications received after November 16, 2020 will be accepted but considered only if needed. Search finalists are required to complete a CNU sponsored background check.

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