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Program Administrator

Employer: Johns Hopkins University
Location: Maryland, United States
Salary: Salary Not Specified
Date posted: Oct 15, 2020

Position Type: Administrative, Business & Administrative Affairs, Business & Administrative Support, Community Relations & Institutional Outreach, Grants & Contracts, Public Relations & Marketing (Campus), Editing & Publications Management
Employment Type: Full Time

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Classified title: Program Administrator

Role/Level/Range: ATP-3-PB

Starting Salary Range: Commensurate with experience

Employee group: Full time

Employee subgroup (FLSA Status): Exempt

Position Type: New

Schedule (hours/days): 8:30 am to 5:00 pm

Personnel area (School): Academic and Business Centers

Org unit name and #: Global Programs - 60000109

Department name: Jhpiego

Reports to (Job title): Reports To (Job Title) Sr. Program Officer

General summary/purpose:

Program Administrator will support MOMENTUM Country and Global Leadership, providing administrative, backstopping, and programmatic support to the Monitoring, Evaluation and Learning (MEL), Knowledge Management (KM), and Strategic External Communications teams. The position will work in close collaboration with the MEL Director, KM Advisor and Communications Team Lead to support successful implementation of the MOMENTUM Country and Global Leadership project. Tasks may include supporting activity tracking, procurement, processing contracts, setting up payments, organizing travel, setting up meetings, taking notes, reviewing/editing reports, developing communications materials, etc.

MOMENTUM Country and Global Leadership is a five-year global project funded by the U.S. Agency for International Development (USAID) that works in tandem with country governments and local nongovernmental organizations to provide targeted technical and capacity development assistance, and contribute to the global technical leadership and policy dialogue on improving measurable outcomes for maternal, reproductive, newborn and child health, and voluntary family planning.

Specific duties & responsibilities:

Administrative Backstopping

Support MEL Director, KM Advisor, and Communications Lead to facilitate meetings, trainings, and other events (including scheduling, planning, note taking, preparing presentations, and follow up on key action items)

Coordinate MEL-related activities at the core and country levels, including tracking ongoing progress, assisting in work-planning, and coordinating inputs from various team members for reporting purposes

Assist with tracking and reporting of external-facing strategic communications events, presentations, products, success stories, journal articles, etc.

Track, manage and periodically report on budgets

Process invoices and reconcile expense reports

Collaborate with finance and contracts staff to prepare/draft/revise partner agreement modifications

Draft and/or coordinate inputs for reports, workplans, activity charts, budgets, and correspondence

Coordinate program activities including ordering and shipping materials, processing invoices and collaborating with finance staff, arranging travel, etc.

Ensure field staff receives critical information and knowledge

Programmatic Support

In collaboration with MEL Director and KM Advisor, ensure necessary program planning, development, and management activities function smoothly and efficiently

Support cross-MOMENTUM MEL, KM and Communications activities, including contributing to elements of the strategic plan, managing the project intranet, and ensuring deliverables are maintained on both the project intranet and the external website

Support Communications Team Lead in planning and execution of external-facing events and webinars (to include contributing to event collateral, scheduling, planning, note taking, follow up with participants, formatting presentations, event promotion, etc.)

Support content development for various external-facing communications materials including drafting invites, talking points, press releases, etc.

Assist with formatting documents to comply with MOMENTUM branding requirements, as necessary

Developing and drafting content, such as summaries or syntheses of technical materials, drafting blog posts highlighting key issues, or developing learning materials

Assist with digital media content as relevant, to include content development, analytics, etc.

Minimum qualifications (mandatory):

BA or equivalent with 2+ years’ program and administrative experience in international environment

Understanding of global health and development approaches

Knowledge of administrative processes and approaches and financial reporting and reconciliation

Knowledge of contracts and global program operations

Ability to work in a complex environment with multiple tasks, short deadlines and intense pressure to perform

Proficiency in writing and editing letters, reports and documents

Ability to interact skillfully and diplomatically with numerous counterparts, both domestically and internationally

Strong decision-making skills and results-oriented approach

Aware of and sensitive to working in multiple socio-economic settings and with multi-cultural groups in a developing country environment

Comfortable with a team approach to programming and the ability to manage several major activities simultaneously

Proficiency in MS Office Experience living, working or studying overseas preferred

Jhpiego

The successful candidate(s) for this position will be subject to a pre-employment background check.

If you are interested in applying for employment with The Johns Hopkins University and require special assistance or accommodation during any part of the pre-employment process, please contact the HR Business Services Office at jhurecruitment@jhu.edu. For TTY users, call via Maryland Relay or dial 711.

The following additional provisions may apply depending on which campus you will work. Your recruiter will advise accordingly.

During the Influenza ("the flu") season, as a condition of employment, The Johns Hopkins Institutions require all employees who provide ongoing services to patients or work in patient care or clinical care areas to have an annual influenza vaccination or possess an approved medical or religious exception. Failure to meet this requirement may result in termination of employment.

The pre-employment physical for positions in clinical areas, laboratories, working with research subjects, or involving community contact requires documentation of immune status against Rubella (German measles), Rubeola (Measles), Mumps, Varicella (chickenpox), Hepatitis B and documentation of having received the Tdap (Tetanus, diphtheria, pertussis) vaccination. This may include documentation of having two (2) MMR vaccines; two (2) Varicella vaccines; or antibody status to these diseases from laboratory testing. Blood tests for immunities to these diseases are ordinarily included in the pre-employment physical exam except for those employees who provide results of blood tests or immunization documentation from their own health care providers. Any vaccinations required for these diseases will be given at no cost in our Occupational Health office.

Equal Opportunity Employer
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Learn more:
https://www1.eeoc.gov/employers/upload/eeoc_self_print_poster.pdf
Important legal information
http://hrnt.jhu.edu/legal.cfm

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