Senior Clerical Assistant - Facilities Planning & Services

Location
California, United States
Salary
Salary Not Specified
Posted
Oct 16, 2020
Employment Type
Full Time


BASIC FUNCTION

Under the direction of an assigned supervisor, perform varied, responsible routine to complex clerical duties to support the needs of an assigned District program, function, or office. Train and provide work direction to others as assigned; provide quality customer service in a multi-culturally diverse environment and do other related work as required.

DISTINGUISHING CHARACTERISTICS

Senior Clerical Assistants perform diverse clerical duties and frequently serve in a lead capacity or as sole clerical support in a specialized program or function. The Senior Clerical Assistant position has extensive public contact and is expected to perform assigned duties with only occasional instruction and assistance. The position serves as a technical resource regarding office or program procedures, policies and regulations.

COMPUTER SKILLS TEST REQUIRED

Successfully pass the Computer Skills Microsoft Office 2016 Basic Word Test with at least 70% accuracy and keyboarding at 45 net words per minute.

REPRESENTATIVE DUTIES

Plan, schedule and perform a wide variety of complex, responsible clerical duties related to an assigned office, program or function.

Provide technical or specialized information and assistance to students, staff, and the public, apply and explain rules, regulations, policies, and procedures.

Receive and screen phone calls and visitors; provide information and direct inquiries and visitors to the proper person or office; provide technical information concerning policies and procedures of assigned program or office according to established guidelines.

Prepare correspondence, letters, records, tests, reports, schedules, minutes, memoranda, bulletins, tables, lists, requisitions, purchase orders and other communication materials from clear copy, rough draft or oral instructions for supervisor's approval and/or signature; proof finished copy; address envelopes and cards.

Establish and maintain complex filing and record systems; update and cross-reference information as needed.

Schedule appointments and assist in the preparation of agendas and minutes; transmit confidential or sensitive information as necessary.

Compile and analyze data relating to an assigned department or function; organize and prepare preliminary reports as requested by supervisor.

Collect, complete and post data to maintain records or statistics of students and other campus or business matters; compute and tabulate statistical data.

Establish, prepare and maintain supply inventory; order supplies and materials as assigned; sort and file documents according to established procedures.

Receive, review and process a variety of reports and documents; assure the timely distribution and receipt of a variety of records and reports; and request or provide information as necessary to assure completeness and accuracy.

Operate a variety of office equipment including a typewriter, personal computer, word processing and software applications, calculator, copier machine, and other office equipment.

Receive, sort and distribute incoming and outgoing mail.

Train and provide work direction to other clerical personnel and student
employees as assigned.
Perform other related duties as assigned.

JOB QUALIFICATIONS

KNOWLEDGE OF

Modern Office practices, procedures and equipment.

Receptionist and telephone techniques and etiquette.

Record-keeping and filing techniques.

Correct English usage, grammar, spelling, punctuation, and vocabulary.

Interpersonal skills using tact, patience and courtesy.

Oral and written communication skills.

Basic techniques and operation of a personal computer.



ABILITY TO

Perform responsible clerical work with speed and accuracy.

Establish and implement office procedures as needed and according to established guidelines.

Understand, interpret rules and written directions and apply to specific situations.

Meet schedules and time lines.

Work confidentially with discretion.

Maintain records and prepare reports.

Communicate effectively orally and in writing.

Type at 45 net words per minute, corrected.

Type from dictating equipment.

Understand follow oral and written instructions.

Review materials for accuracy and where applicable make corrections.

Operate a variety of office equipment including a typewriter, personal computer and applicable software, calculator, copier, and facsimile machine.

Work effectively and cooperatively with others.

Lift and carry up to 25 lbs.

Move from one work area to another as needed.

Reach to maintain and retrieve files.

EDUCATION AND EXPERIENCE

Any combination equivalent to graduation from high school and two years of increasingly responsible clerical experience. The ability to pass a Computer Skills Typing Test on keyboard at 45 net words per minute and the ability to pass a Basic Word 2016 Computer Skills Test with at least 70% accuracy.

If you are unsure of your typing speed, below are a couple of links that may be helpful to see what your current speed is and also opportunities to practice prior to the required testing associated with this position:

http://www.typingtest.com http://official-typing-test.com/

Applicants who meet the qualifications will be sent an email from TestGenius@opac.com with a link to take the tests. The information will be sent to the email address provided on your application.

Please be sure to log into igreentree and check your application status for updates.

LICENSES OR OTHER REQUIREMENTS

A designated second language may be required for some positions in this classification.

WORKING CONDITIONS

Office environment.

Subject to constant interruptions.

Dexterity of hands and fingers to operate office equipment.

Hear and speak to exchange information on the telephone or in person.

Sit for extended periods of time.

Use arms, legs, and back to lift and carry items.

See to prepare, sort and file documents.

SALARY : $3,712 per month.
*Salary increases are granted on the first day of the month following each year of service, until step F is reached.

Employees contribute 7% of their earnings toward the Public Employees Retirement System (PERS).

CONDITIONS OF EMPLOYMENT

This position is designated as a full-time, twelve-month classified. Excellent fringe benefits include eight 32-hour workweeks during the summer. Working hours will be Monday through Friday 8:00 a.m. until 4:45 p.m.

Employment is subject to verification of all information provided on the employment application. Candidates selected for employment must agree to be fingerprinted, submit Certificate of Completion of the Tuberculosis Risk Assessment and/or Examination, provide proof of eligibility for employment in the United States, and present a valid Social Security card upon hire.

TO APPLY

Applicants must submit the following documents by the closing date:

1) Online application: https://elcamino.igreentree.com/css_classified

2) Resume in Word Format

Applicants with disabilities requiring special accommodations must complete the form provided below at least five (5) working days prior to the final filing date: https://elcamino.formstack.com/forms/reasonable_accommodation_request_form
Please Note: Documents submitted or uploaded for a previous position cannot be reused for other positions. You must submit the required documents for each position you apply for by the closing date. Failure to do so will result in an incomplete application. Applications with an incomplete status will not receive consideration. You may check the status of your application online.

If you should need assistance please call (310) 660-3593 Ext. 3807 Monday through Friday 8:00 a.m. until 4:00 p.m. or by email at: hr@elcamino.edu .

Due to the large volume of calls received on closing dates, we highly recommend that you do not wait until the last day to apply so that we may assist you with questions or technical matters that may arise. Give yourself sufficient time to complete the profile, which may take 45 minutes or more. Positions close promptly at 3:00 p.m. PST (pacific standard time).

CLOSING DATE: Thursday, October 29, 2020 at 3:00 p.m.

This position will be closed upon receiving the first 75 qualified applicants or whichever occurs first.

* Previous employment performed in a different public retirement system may allow eligibility to continue in the same retirement system.

In accordance with the Jeanne Clery Disclosure of Campus Security Policy and Campus Crime Statistics Act, El Camino College has published Annual Security Reports and all required statistical data, which can be found on the Police Department webpage at www.elcamino.edu/about/depts/police/cleryact/index.aspx . These publications include Clery crime statistics for the previous three years relevant to El Camino College classes and activities, in addition to institutional policies concerning campus safety and security. The information is also available in printed form in the lobby of the Police Department and in select locations on campus. Upon request, the Campus Police Department can provide or mail out copies of this publication. Contact them at 310-660-3100.

El Camino College is an Equal Opportunity Employer

The El Camino Community College District is committed to providing an educational and employment environment in which no person is subjected to discrimination on the basis of actual or perceived r ace, color, ancestry, national origin, religion, creed, age (over 40), disability (mental or physical), sex, gender (including pregnancy and childbirth), sexual orientation, gender identity, gender expression, medical condition, genetic information, marital status, military and veteran status, or retaliation; or on any other basis as required by state and federal law.

Similar jobs

Similar jobs